Briscoe Library Classroom Guidelines

Guidelines for Use of LIB 2.011 and the Collaboratory (LIB 4.074)

These guidelines are general and exceptions may be made on a case-by-case basis.

The purpose of the Library’s classrooms is to support the programs and mission of the University.

Eligibility

Library classrooms are for the use of UT Health San Antonio students, faculty and staff. The requestor must be affiliated with UT Health, and the program must be sponsored by either a department or organization affiliated with UT Health.

Reservations

  • Classrooms are reserved on a first come/first served basis. Reservations for the rooms are posted at the room entrances.
  • To make a reservation in the library classroom/meeting rooms, fill out this form. Contact 210-567-2450 or email to AskaLibrarian@uthscsa.edu with questions.
  • Library classrooms may not be reserved more than 4 times per month, or for more than 20 hours per month, for a single course (or workshop/workshop series), or group meeting.
  • Only LIB 2.011, LIB 4.074, and LIB 5.076 may be reserved through the library website. Library Classrooms on the 2nd floor of the Briscoe Library may be reserved with University Scheduling, (210) 567-2655.
  • View photos of Library classrooms.

         LIB 2.011

    • LIB 2.011 is available for use Monday – Friday  7:30 a.m. – 5:00 p.m, closed nights and weekends. When the room is not in use for a class, it is open for computing use by affiliated students, faculty and staff.
    • Room LIB 2.011 may be reserved only for sessions requiring hands-on use of computers by participants. LIB 2.011 contains 25 participant computers with instructor station and projector.
    • The computers in LIB 2.011 are networked to a Virtual Desktop Infrastructure (VDI). They do not have hard drives, so users are encouraged to bring USB data drives if they wish to save files.
    • When requesting a reservation in LIB 2.011, please indicate whether the following will be needed:
      • Instructor’s microphone
      • Video-teleconferencing equipment (see note below)
      • Audio-visual equipment or equipment support (see note below)
      • Special software (see note below).
      • Dry Erase Markers—may be checked out at Circulation Desk
    • Due to the high demand for LIB 2.011, a requestor will be asked for a Project ID to which a “no show” penalty of $50 will be billed if a reservation is canceled less than 24 hours in advance (business days).

         The Collaboratory (LIB 4.074)

    • The Collaboratory may be reserved by UT Health students, faculty and staff during regular library hours.  The Collaboratory is open for study when it is not reserved for meetings or classes. Students may reserve the Collaboratory for large group study or meetings within the Group Study Room Guidelines.
    • The room may be used as a meeting space.
    • When requesting a Collaboratory reservation, please indicate whether the following will be needed:
      • LCD monitor and laptop (available in the room)
      • Dry Erase Markers—may be checked out at Circulation Desk. Do not use any other type of markers.
    • Assistance with setting up or connecting the monitor/laptop, contact the IMS Service Desk, or call 210-567-7777.

Classroom Support

Library staff do not provide equipment setup or support services. A/V Classroom Support provides support for the following:

  • Equipment setup, including laptops, projectors, whiteboards, flipcharts
  • Projectionist services
  • Computer support
  • Video conferencing (must be pre-arranged)
  • Software installation

Contact (210) 567-2214 or email  av_support@uthscsa.edu

Problems with computers or equipment should be reported to the IMS Service Desk at 210-567-7777.

Special software

Special software requirements in LIB 2.011 must be made known when the room is reserved, and be installed in advance. The Library will not purchase special software for classes. The requestor must own the software and have the license to have it installed on multiple computers. All software must be must be compatible with a VDI platform and be used in compliance with license agreements.

To request software installation, submit a ticket at the IMS Self Service Portal and select “UT Health Computer Repair and Servicing”. Special software will be uninstalled after the conclusion of the class or workshop series. Questions should be directed to the IMS Service Desk at 210-567-7777.

Food and beverages

  • LIB 2.011: Only covered beverages are allowed.
  • LIB 4.074 –Collaboratory: Covered beverages and limited food are allowed.
  • Catering in LIB 4.074: Library staff must be notified of any food deliveries and the approximate time of arrival. All food service items must be removed within 30 minutes after the end of the class. The requestor must make sure the all trash is disposed of in trash receptacles and that the room is returned to its original state. Please report spills immediately to Library staff.

Cancellations

If a scheduled class or meeting is canceled, the Library should be notified by calling 210-567-2440 as soon as possible. For reservations in LIB 2.011, a “no show” penalty of $50 will billed, unless the reservation is canceled up to 24 hours in advance. Changes in times or dates will be accommodated when possible. Library classrooms are heavily used and changes are not always feasible.

Updated 3/7/2018

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