Anne Comeaux earns designation as a Certified Records Manager

Anne Comeaux

Anne Comeaux, Assistant Library Director for Digital and Special Collections

Anne Comeaux, Assistant Director for Digital and Special Collections and the appointed Records Management Officer for the UT Health Science Center, recently earned the Certified Records Manager (CRM) designation from the Institute of Certified Records Managers.  The certification became effective on January 1, 2012.  There are currently 903 active certified CRMs worldwide.

The Institute of Certified Records Managers (ICRM) is an international certifying organization of and for professional records and information managers. The ICRM was incorporated in 1975 to meet the requirement to have a standard by which persons involved in records and information management could be measured, accredited and recognized according to criteria of experience and capability established by their peers.  The primary mission of the ICRM is to develop and administer the professional certification of Records and Information Managers including the relevant examinations and certification maintenance program. The ICRM serves as the official certifying body for both ARMA International and the Nuclear Information and Records Management Association (NIRMA).

Attaining the CRM designation is based on educational background, professional work experience and the passing of a six part examination covering management principles and the records and information program; records and information creation and use; records systems, storage, and retrieval; records appraisal, retention, protection and disposition; technology (computers, networks, microfilm, electronic records, video, audio, digitization, etc.); and case studies where the candidate must provide written solutions to several problem scenarios.  Work experience must include conducting studies and surveys or developing, designing and implementing Records and Information Management (RIM) systems; having direct managerial or operational responsibility for programs; or teaching courses in Records and Information Management (RIM) for an accredited institution of higher education.

The Health Science Center’s records management program provides guidance and overview of records management for all departments and clinics at the university.  The library took over responsibility for managing records and updating the UT Health Science Center Records Retention Schedule in December 2000.  212 departments/divisions have appointed Records Management Representatives to work with the Records Management Officer to handle state records on all campuses.  Several classes have been developed to help RMRs and other employees learn the state requirements for records and to train them to conduct inventories, protect vital records, discard records that have met their retention requirements, and plan for digitization or microfilming of records.   Over 2000 employees have attended the classes to date.  Staff may register for classes through the Knowledge Center at https://kc.uthscsa.edu/kc/login.asp .   Consultation on records management issues are also available, and the Records Management Officer periodically visits each department/division to ensure compliance with university records requirements.

Questions on the retention requirements for records, using the online Records Retention Schedule, storage options, digitization or microfilming options, conducting records inventories, protecting vital records, and other issues involving state records may all be referred to Anne Comeaux, CRM at Comeaux@uthscsa.edu or 210-567-2428.

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