About the Library

Become a CLHIN Member

CLHIN Membership Information

If you are a hospital or clinic interested in becoming part of the CLHIN Information Network*, please contact us:

Peg Seger, Head of Outreach Services
E-mail: segerp@utscsa.edu

Circuit Librarian Health Information Network
Phone: (800) 421-2432 | (956) 365-8850
Fax: (210) 567-2473 | (956) 365-8856
Email: clhin@uthscsa.edu

*CLHIN services are priced depending on size of hospital (number of beds) and other considerations.

Borrowing by Distance Learning Students


UT Health Science Center students who meet the following eligibility requirements may request delivery of books and journal articles though the UTHSC Libraries.

  • Students living outside of San Antonio, Harlingen or Laredo area who are currently enrolled in a distance learning class at UT Health Science Center and are not attending any class that meets in person at least once a week.
  • Students and residents who are on rotation at sites outside San Antonio or Harlingen.
  • Doctoral candidates who have completed course work and are living outside San Antonio, Harlingen or Laredo area.

Library Account Registration

  • Students must have a library account and also an ILLiad account.
  • It is important to update your account with any changes to your email or snail mail address to ensure that alerts and materials will get to you in a timely manner.

Requesting Library Materials

  • Log in from off campus to access the library’s online resources, using the same UTHSCSA account login required for Blackboard use.
  • Use the library catalog  and e-Journals list to begin your search for books and journals.
  • Search library databases to identify specific journal articles on a topic.
  • Order print books and journal articles through the ILLiad system. Use one form per article and/or book.
  • Be familiar with guidelines on Copyright and Fair Use.

Loan Periods and Renewals

  • Standard loan periods apply and fines will be assessed for late items.
  • Books may be renewed online by logging in to your library account.

Types of Materials Eligible for Delivery

  • Print books, journal articles owned by UTHSC Libraries.
  • Books, book chapters, journal articles not in the library’s collection, ordered through Interlibrary Loan—allow extra time for delivery.

Types of Materials Not Eligible for Delivery

  • Reference and Rare books are non-circulating.
  • Print Reserve materials cannot be borrowed, but chapters less than 50 pages can be delivered electronically.
  • Online course materials are available through Blackboard.
  • Any electronic delivery that is subject to licensing or copyright restrictions.

Delivery Options

  • Books are checked out to you and delivered by Express Mail. Rush requests are delivered via Federal Express and carry a fee. A postage paid mailer is provided to return books.
  • Journal articles are delivered electronically to your ILLiad account and notification is sent via email.

How Much Does it Cost?

Type of service

Regular Delivery

Rush Delivery

Library-owned books




Library-owned journal articles(Delivered electronically)

 (2-3 days)


 (same day)


Books not owned by the UTHSC Libraries (Ordered through Interlibrary Loan)

 (1-3 weeks)


Not available

Journal articles not owned by the UTHSC Libraries(Ordered through Interlibrary Loan)

 (1-3 weeks)


(48 hours)


Alternatives to Borrowing from the UTHSC Libraries

If you don’t want to wait for delivery from the UTHSC Libraries, you may prefer to visit an academic library in your area. Most state university libraries are open to the public, and many in Texas allow UTHSC borrowers to check books out under theTexShare program.

Additional Resources for Distance Learning Students

Check out the Resources for Students site for links to tipsheets, research tools, copyright guidelines and general library information.

Contact Us

Contact the Library for further information or if you have questions.

Branch Libraries

The Mario E. Ramirez, M.D. Library at the Regional Academic Health Center in Harlingen, headed by Kathy Carter, Assistant Director, provides library services and instruction to UT Health Science Center medical students, residents, faculty, and area physicians in the Lower Rio Grande Valley.

The Laredo Regional Campus Library provides services and access to electronic resources for the benefit of students in the programs affiliated with the Health Science Center’s School of Health Professions and dental programs.

The Jesse H. Jones Comprehensive Research Library provides a small print collection and computer access to the library’s electronic resources to students, faculty and researchers located at the Texas Research Park. Librarians can make arrangements to teach any of the classes that are offered at the Long Campus.

Click here to find out how you can contact library staff for assistance or to request a class or consultation.

Branch Libraries and Outreach Services: Peg Seger

Office Phone:  210-567-3051

Emergency Contact Information is on the Staff Intranet (not publicly available).

Duties related to Disaster Planning and Recovery

  • Coordinates communication with branch library staff during emergencies, keeping the Executive Director informed of developments
  • Assures that branch library staff communicate with building administration at branch location regarding emergency preparedness and branch closures
  • Follows guidelines in the Business Continuity Plan; coordinates requests for literature searches and delivery of articles to health care personnel and emergency response teams as needed
  • Communicates with CLHIN clients to assess needs and offer assistance when appropriate.


Back to Library Disaster Team list.

Briscoe and Ramirez Libraries will host workshop on digitization

The Briscoe Library in San Antonio and the Ramirez Library in Harlingen will host an online workshop, What You Need to Know About Starting a Digitization Project, provided by the American Library Association and sponsored by the Texas State Library and Archives Commission.

Date: Wednesday, February 19th
Time: 1:30-3:00 pm
Location: Briscoe Library Collaboratory (4.074), and Ramirez Library, RAHC

In this 90 minute workshop, digitization expert Susanne Caro will show you what you need to get started if you are new to digitization. You’ll learn about how to assess different materials for digitization, how to get buy-in and resources for your project, and ways to familiarize yourself with the different tools that can help you do the work.

The program will cover:

  • Basic information and research needs
  • Collection selection
  • Where to find financial and human resources
  • Awareness of digital preservation needs
  • The basics of copyright as it relates to digitization

Participants will receive 1.5 hours of continuing education credit for this event.

For more information contact Andrea N. Schorr, for the San Antonio workshop (210) 567-2403 or email: schorr@uthscsa.edu.  Contact Kathy Carter for the Harlingen workshop (956) 365-8857 or email: carterk3@uthscsa.edu.

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Briscoe Library Classroom Guidelines

Guidelines for Use of LIB 2.011 and the Collaboratory (LIB 4.074)

These guidelines are general and exceptions may be made on a case-by-case basis.

The purpose of the Library’s classrooms is to support the programs and mission of the University.


Library classrooms are for the use of UT Health Science Center students, faculty and staff. The requestor must be affiliated with the UT Health Science Center, and the program must be sponsored by either a department or organization affiliated with the UT Health Science Center.


  • Classrooms are reserved on a first come/first served basis. Reservations for the rooms are posted at the room entrances.
  • To make a reservation, contact 210-567-2450 or email to AskaLibrarian@uthscsa.edu .
  • Library classrooms may not be reserved more than 4 times per month, or for more than 20 hours per month, for a single course (or workshop/workshop series), or group meeting.
  • Only LIB 2.011 and LIB 4.074 may be reserved with library staff. Other Library Classrooms on the 2nd floor of the Briscoe Library may be reserved with Scheduling and Facilities Data Management, (210) 567-2655.
  • View photos of Library classrooms.

         LIB 2.011

    • LIB 2.011 is available for use Monday – Friday  7:30 a.m. – 5:00 p.m, closed nights and weekends. When the room is not in use for a class, it is open for computing use by affiliated students, faculty and staff.
    • Room LIB 2.011 may be reserved only for sessions requiring hands-on use of computers by participants. LIB 2.011 contains 25 participant computers with instructor station and projector.
    • When requesting a reservation in LIB 2.011, please indicate whether the following will be needed:
      • Instructor’s microphone
      • Video-teleconferencing equipment (see note below)
      • Special software (see note below).
      • Dry Erase Markers—may be checked out at Circulation Desk
    • Due to the high demand for LIB 2.011, a requestor will be asked for a Project ID to which a “no show” penalty of $50 will billed, unless the reservation is canceled up to 24 hours in advance.

         The Collaboratory (LIB 4.074)

    • The Collaboratory may be reserved by UT Health Science Center students, faculty and staff during regular library hours.  The Collaboratory is open for study when it is not reserved for meetings or classes. Students may reserve the Collaboratory for large group study or meetings within the Group Study Room Guidelines.
    • The room may be used as a meeting space.
    • When requesting a Collaboratory reservation, please indicate whether the following will be needed:
      • Smartboard (requires Collaboratory laptop with compatible software)
      • Dry Erase Markers—may be checked out at Circulation Desk. Do not use any other type of markers.
    • Instruction in use of the Smartboard and Electronic markerboard can be provided by appointment. Contact (210) 567-2450 or Askalibrarian@uthscsa.edu.


Downlink in LIB 2.011 must be pre-arranged by requestor directly with Videoconferencing Services, (210) 567-2214.

Special software

Special software may be requested to be installed in advance for classes in Room LIB 2.011. Special software may only be installed by Library staff. Special software requirements must be made known when the room is reserved. The Library will not purchase special software for classes; the requestor must own the software and have the license to have it installed on multiple computers. All software must be used in compliance with license agreements. Special software will be uninstalled after the conclusion of the class or workshop series. Complete the Software Installation Request form and return it to askalibrarian@uthscsa.edu.

Food and beverages

Only covered beverages are allowed in LIB 2.011.  Covered beverages and limited food are allowed in the Collaboratory. Permission must be obtained in advance to serve food in this room. Library staff must be notified of any food deliveries and the approximate time of arrival. If University Dining caters the event, the main Library entrance may be used, although serving carts should be covered and the service elevator used to transport the carts to the classroom. Other caterers should use the service entrance (loading dock) on the Library’s south side. All food service items must be removed within 30 minutes after the end of the class. The requestor must make sure the all trash is disposed of in trash receptacles and that the room is returned to its original state. Please report spills immediately to Library staff.


If a scheduled class is canceled, the Library should be notified as soon as possible. For reservations in LIB 2.011, a “no show” penalty of $50 will billed, unless the reservation is canceled up to 24 hours in advance. Changes in times or dates will be accommodated when possible, although Library classrooms are heavily used and changes are not always feasible.

Updated 11/22/2013

Briscoe Library Disaster Plan


Definition of Disaster

The UT Health Science Center Handbook of Operating Procedures defines a physical disaster as involving potential property damage and possible safety threat to persons. (http://www.uthscsa.edu/hop2000/8.3.2.pdf)  For purposes of this plan, a disaster is defined as an unexpected, adverse event that damages the Library’s facilities or systems and/or substantially diminishes the Library’s ability to offer its usual resources and services.  Disasters may be large events that everyone on site quickly notices (e.g. fire, tornado, explosion, flood), or more minor events (e.g., slow leak of water) – of little or no danger to persons and perhaps not quickly noticed – that still can cause great harm to the Library.

Emergencies include life-threatening situations, fire, explosions, severe weather, loss of electric power, accidents and medical problems.

Non-emergency situations that may warrant action include loss of network connectivity, unruly persons, discovery of vandalism, theft, mutilation, assault or harassment, and other criminal activity. Loss of telephone service to the campus is an emergency situation if the 911 line is unavailable. In general, it is at the discretion of the supervisor on duty to determine whether UT Police should be called or other actions should be taken.


Library Administration Chain of Command

Executive Director of Libraries

Director of Library and Outreach Services

Head of Collection Resources

Head of Library Technology

Asst. Director, Digital and Special Collections

Library Administrator

General Plan of Action in Case of a Disaster

  • Call University Police at 911 or 567-2800
  • Evacuate the library if lives are in danger
  • Contact the Library Administration Chain of Command listed above
  • The Disaster Team Leader will contact members of the Disaster Team.

Table of Contents

Library Disaster Team Members

Procedures for Campus Emergency Situations

Emergency Building Evacuation Procedures

Policies for Emergency Closure

Emergency and Recovery Contact Information

UT Health Science Center Disaster Support

Procedures for Non-Emergency Safety or Security Situations


Appendix 1  Briscoe Library Floor Maps

Appendix 2  Emergency Evacuation Team

Appendix 3  Priority List of Collections, Administrative Records and Equipment (not publicly available)

Appendix 4  Emergency Salvage of Wet Books and Records

Appendix 5  Packing and Removal of Wet Library Materials

Appendix 6  Departmental Emergency Evacuation Procedures


Distribution of the Disaster Plan

  • Each member of the Disaster Team, as well as the Executive Director of Libraries, will have a personal copy of the full plan to be kept at home.
  • A current, electronic copy of the plan will be on the Library’s website at http://library.uthscsa.edu/2012/03/d-plan-overview/.
  • A pocket guide (maintained by Susan Hunnicutt) will be distributed to the Library Leadership Team.
  • A Business Continuity Plan is reviewed annually and updated as needed by Susan Hunnicutt.

The Disaster Plan will be updated annually as:

The Disaster Team evolves

New procedures are developed

The supply list is modified

The Library’s physical space changes

Different disasters or recovery methods are identified.


Updated by Jonquil Feldman, September 13, 2013

Briscoe Library Holiday Schedule 2014 – 2015

View the University Holiday Schedule

Day Date Holiday UT Health Science Center Access Public Access**
Friday August 29 7:00 a.m. – 10:00 p.m. 7:00 a.m. – 10:00 p.m.
Saturday August 30   9:00 a.m. – 10:00 p.m. 9:00 a.m. – 10:00 p.m.
Sunday August 31 10:00 a.m. – midnight 10:00 a.m. – midnight
Monday September 1 Labor Day  10:00 a.m. – midnight 10:00 a.m. – midnight
Wednesday November 26  
7:00 a.m. – 6:00 p.m. 7:00 a.m. – 6:00 p.m.
Thursday November 27 Thanksgiving Day CLOSED CLOSED
Friday November 28 University Holiday CLOSED CLOSED
Saturday November 29  Resume Normal Hours 7:00 a.m. – midnight 9:00 a.m. – 10:00 p.m.
Sunday November 30 7:00 a.m. – 2:00 a.m. 10:00 a.m. – midnight
Friday December 19 7:00 a.m. – 5:00 p.m. 7:00 a.m. – 5:00 p.m.
Saturday December 20 CLOSED CLOSED
Sunday December 21 CLOSED CLOSED
Monday December 22* University Holiday 8:00 a.m. – 5:00 p.m 8:00 a.m. – 5:00 p.m
Tuesday December 23* University Holiday 8:00 a.m. – 5:00 p.m 8:00 a.m. – 5:00 p.m
Wednesday December 24 Christmas Eve CLOSED CLOSED
Thursday December 25 Christmas Day CLOSED CLOSED
Friday December 26 University Holiday CLOSED CLOSED
Saturday December 27 CLOSED CLOSED
Sunday December 28 CLOSED CLOSED
Monday December 29   8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m.
Tuesday December 30 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m.
Wednesday December 31 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m.
Thursday January 1  New Year’s Day 2015 CLOSED CLOSED
Friday January 2 8:00 a.m. – 5:00 p.m. 8:00 a.m. – 5:00 p.m.
Saturday January 3 CLOSED CLOSED
Sunday January 4 CLOSED CLOSED
Monday January 5 Resume Normal Hours 7:00 a.m. – 2:00 a.m. 7:00 a.m. – midnight
Monday January 19 Martin Luther King Jr. Day 7:00 a.m. – 2:00 a.m. 7:00 a.m. – midnight
Monday February 16 President’s Day 7:00 a.m. – 2:00 a.m. 7:00 a.m. – midnight
Sunday April 5 Easter Sunday 7:00 a.m. – 2:00 a.m. 7:00 a.m. – midnight
Friday April 24* Battle of Flowers 7:00 a.m. – midnight 7:00 a.m. – 10:00 p.m.
Friday May 22 7:00 a.m. – 6:00 p.m. 7:00 a.m. – 6:00 p.m.
Saturday May 23 9:00 a.m. – 6:00 p.m. 9:00 a.m. – 6:00 p.m.
Monday May 25 Memorial Day CLOSED CLOSED
Friday July 3* Independence Day Observance 7:00 a.m. – 6:00 p.m. 7:00 a.m. – 6:00 p.m.
Saturday July 4 Independence Day CLOSED CLOSED
 Sunday 10:00 a.m. – midnight 10:00 a.m. – midnight
* University Mission Critical Day
** Access for non-UT Health Science Center ID card holders

View Briscoe Library Regular Hours

Briscoe Library Study Room Guidelines & Reservations

The Briscoe Library has individual and group study rooms on all floors of the library.  These rooms provide both quiet study and group collaboration space and are important to the educational mission of the university.

Who may use a study room? Briscoe Library individual or group study rooms may only be occupied by UT Health Science Center (HSC) students, faculty, residents and staff. All occupants must wear their ID badges so they are always visible. Open study seating is available on the 3rd, 4th and 5th floors. Classrooms on the 2nd floor of the Briscoe Library building are available for 24/7 study with after-hours access by HSC ID card swipe.

Room reservations: Individual study rooms are on a first-come-first-served basis and are not available for reservation.  Group study rooms can be used on a scheduled or unscheduled basis, with scheduled reservations taking priority. Users are encouraged to be considerate of others and only reserve rooms for the period they will actually use the room, up to a maximum of 4 hours per reservation per day. The scan code or URL located at each room provides information on availability.

How to reserve a room: A group study room may be reserved using the following options:

  1. Reserve online  at www.library.uthscsa.edu/rooms.
  2. Use a smartphone to scan the QR code located outside each room to check availability or reserve a room.
  3. Request a reservation in person at the Circulation Desk or call 210-567-2440.

Reservation policies:

  • A group consists of two (2) or more people.
  • Reservations are limited to HSC ID holders.
  • Group study rooms may be reserved for up to four hours per day.
  • Reservations may be made online up two weeks in advance.
  • Reservations are made for one time room use only. Recurring classes, meetings or events should be reserved through University Scheduling.
  • The library reserves the right to refuse to reserve a room for any group or individual who abuses the facilities or policies.

15 minute grace period:  Group study rooms are always in demand, so a reservation is forfeited if:

  • The group does not show up within 15 minutes of start time
  • Only one person is in the room for more than 15 minutes
  • The room is empty for more than 15 minutes any time after the reservation start time.

Study rooms are self-monitoring:

Groups are highly encouraged to reserve a room because non-reserved rooms are open for anyone to use. If a room is occupied by someone else, a group with a reservation should politely ask the person to give up the room or ask for assistance from library staff on the 3rd floor (210-567-2440). The scan code outside each room provides information on whether a room has been reserved.

Security of personal items: Persons using the library study rooms are cautioned not to leave personal items unattended in the study rooms or anywhere else in the library. The library is not responsible for lost or stolen items.

November 1, 2013

Briscoe Meeting Rooms & Classrooms

Briscoe Library

Computer Lab (LIB 2.011)

Library Computer Lab - Room 2.011

(click for larger image)

Capacity: 25

Availability: By reservation, Monday-Friday, 8:00 a.m. – 5:00 p.m.

Features: Projector, instructor station, videoteleconferencing (VTC) equipment. Internet access, Microsoft Office and whiteboards are available. New in May 2013: telephone line ready for speakerphone devices (bring your own device)

Notes: Special software can be installed on these computers with advanced notice.  Please see the room policies for reservation information.


Collaboratory (LIB 4.074)

Table set up in LIB 4.074

(click for larger image)

Capacity: 20-24

Availability: By reservation, during library hours.  Open for study when not  reserved. (After May 1, 2013, new reservations for laptop training events will not be available.)

Features: Room-wide wireless. General conference/meeting room. Projector, phone line, whiteboard, smartboard. Tables have built-in electrical outlets.

Notes: Please see the room policies for reservation information.


Howe Conference Room (LIB 5.070)

Howe Conference Room

Howe Conference Room 2

Capacity: 20

Availability: By reservation, during regular library hours.

Features: Modular meeting space with tables and chairs on wheels. Projector, instructor podium, wireless connectivity.

Notes: This room is only available for booking to university faculty and staff.  Because the room houses more than 1500 rare books this room has special guidelines that must be observed. View the guidelines.