About the Library

TexShare Borrowers

Faculty, Staff, Graduate Students, Undergraduate Students, Adult Public Library Borrowers, and Members of Libraries of Clinical Medicine from participating TexShare libraries around the state are eligible to register for library services, including:

  • Books (excluding Nursing titles) and databases
  • Journals—print or electronic, in-house use only at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Photocopy and printing (fee)
  • Typewriters

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

n/a

Journals

n/a

n/a

Audiovisuals

n/a

n/a

Print Reserve Materials

3 hours

n/a

Library Registration:

Create an account for book checkout.

  1. Request a TexShare card from your home institution library.
  2. Bring the TexShare card to the Circulation Desk along with your Texas driver’s license or other official state ID, and complete a borrower registration form.
  3. Student cards are valid for one semester only, with breaks between semesters. See the circulation cut-off dates for this year. Faculty cards expire on August 31 every year.

Library Collection Use

Users may have up to 3 items checked out at any given time.

TexShare Cut Off Dates (2013 – 2014)

Begins on

Jul 01, 2013

Jan 06, 2014

Ends on

Dec 13, 2013

Jun 30, 2014

Last Date to Issue a Card

Dec 06, 2013

Jun 23, 2014

Student Cards Expire on

Dec 13, 2013

Jun 30, 2014

Faculty/staff cards expire Aug 31, 2014
Dead Period

Dec 14, 2013 – Jan 5, 2014

(no cards issued to students)

The Friends of the P.I. Nixon Medical Historical Library

The Friends of the P.I. Nixon Medical Historical Library provide a forum for those interested in the history of the health sciences. The Friends have a deep appreciation for the Nixon Library’s remarkable rare book collection and have joined together to see that the Special Collections are preserved, augmented and introduced to those who have not yet discovered them.  The society meets periodically throughout the year for lectures, films, and a dinner presentation in November.

In 2012 the History of Medicine Society was formed as an interest group within the Friends of the Nixon Library.  The History of Medicine Society is a student-led group that includes students and faculty across the health science center, as well as members of the wider community.  Membership in the HOM Society is free and attendance at events welcome.

Newsletter

The Friends Annual Newsletter gives a recap of the year’s activities, lists current members and past presidents, mentions recent acquisitions, and provides information on forthcoming events.

Membership

Membership in the Friends is open to everyone! Dues are $10/year for students, $25 for individual members, and $50 for patrons. The Friends always welcome new members. If you are interested in joining or would like to know more, please contact Anne Comeaux, Assistant Director for Special Collections, at 567-2428 or comeaux@uthscsa.edu.

Friends Executive Board, 2012-2013

President: Charleen Moore, Ph.D.
Vice-President/President-Elect:
Adelita Cantu, Ph.D., M.S., R.N.
Past President:
Gregory Michael Anstead, M.D., Ph.D.
Secretary/Treasurer:  Rajia Tobia, A.M.L.S.
Members-at-Large:  Daniel Barron, Graduate student
 Susan Seale Jarvis, J.D.
 Eva Galvan, Medical student
Library Staff:
Anne Comeaux, MLS, CRM

The Library Committee

The university-wide Library Committee meets quarterly to address library service issues from the users’ perspective and works with library administration to get input from faculty, students, and staff concerning proposed changes in library policies and practices. Faculty and students who serve on this committee have a “global perspective” about services the library may be willing to provide, and become involved in committee projects.

Bridgett Piernik-Yoder, Assistant Professor, Occupational Therapy, is the chair of the UT Health Science Center Library Committee for 2013-2014.

Charge

To serve in a consultative and advisory capacity to the President and Vice President for Academic Administration and to work with and assist the Executive Director of Libraries in making recommendations for library practices and procedures. To review and advise in the development of priorities in the areas that have an impact on academic efficiency and effectiveness to ensure that the services provided by the library reflect the needs and interests of the academic community.

Faculty Members

Terms expire August 31, 2014

Boese, Teresa (Nursing)

Palmer, Ray (Medical)

Rahman, Md Mizanur (Medical)

Short, John D. (Medical)

Terms expire August 31, 2015

Acheson, Ashley (Medical)

Huynh-Ba, Guy (Dental)

*Piernik-Yoder, Bridgett (Health Professions)

**Wallisch, Benjamin (Medical)

Terms expire August 31, 2016

MacNeill, Barbara (Dental)

Rahimi, Omid (Medical)

Shaw, Jennie (Nursing)

Students

Garcia, Elizabeth (Health Professions)

Gorthi, Aparna (Graduate)

Silvas, Delia (Nursing)

Tidwell, Johvoh (Dental)

Villanueva, Gabriela (Medical)

Ex Officio (voting)

Tesh, Michael (Vice President for Human Resources)

Tobia, Rajia (Executive Director of Libraries)

Gargano, Michael (Vice President for AFSA)

 

 *Chair
**Vice Chair

University Archives

“Ambulance at entrance to Physicians and Surgeons Hospital, San Antonio.” 1903The University Archives serves as a repository for the preservation of historically important university records and contains over 531 linear feet of publications, papers, and other records that document the history of the UT Health Science Center at San Antonio. Included in the collection are university publications, correspondence of key officials, minutes, student yearbooks, photographs, oral histories of early faculty and administrative officials, videotapes, ¾” films, and more.

The Archives also contains materials related to the history of medicine and health care in Bexar County and South Texas, including over 144 linear feet of manuscript collections involving the papers of early (1800 – 1930) Texas physicians practicing in San Antonio and surrounding counties. Numerous old photographs of physicians, hospitals, and other health care facilities in the area and the records of local medical organizations, such as the membership records and publications of the Bexar County Medical Society, are also in the collection. Oral histories of outstanding individuals influential in the development of health care in Central and South Texas are also available.

Selected historical records of the University Archives may be viewed online in the UTHSC Digital Archive.

For more information about the archives or to make an appointment to view archival materials, contact Library Archival Assistant Mellisa DeThorne at 210-567-2470, email dethorne@uthscsa.edu or Assistant Director for Special Collections Anne Comeaux at 210-567-2428, email comeaux@uthscsa.edu.

University Archives Policies

Search the University Archives




Records Management and the Archives

Administrative and office personnel are requested to contact the Records Management Officer before disposing of inactive records or sending non-current material to storage if they feel the records contain information of historical value. Records marked on the UT HSC Records Retention Schedule with an I in the Archival column must automatically be sent to the Archives, not destroyed or sent to the Warehouse. Those marked with an R should be reviewed by the archivist to determine their value to the Archives.

Please see the forms and instructions for transferring records to the Archives.

Image Credits

  • “Ambulance at entrance to Physicians and Surgeons Hospital, San Antonio.” 1903.

University Archives Policies

P.I. Nixon Medical Historical Library

Introduction

The University Archives are part of the Special Collections of the P.I. Nixon Medical Historical Library, located on the 5th floor of the Briscoe Library at the University of Texas Health Science Center San Antonio.  Access to the University Archives is by appointment only as some materials are in remote locations and must be retrieved.

Statement of Purpose

The purpose of the University Archives is to identify, preserve, and make available for research records that document the origins, development, programs, policies, and collections of the UT Health Science Center as well as the history of medicine in San Antonio and South Texas.

Definitions

Institutional records: all documentary materials, regardless of physical format, that are created or received by staff members in the course of doing their jobs, including handwritten, typewritten, or computer-generated documents; photographs; clippings from newspapers and magazines; audio-visual materials; architectural records; university publications; etc.

Archival records: those materials that are no longer regularly used by the office that created or received them, but which have lasting administrative or historical value making them worthy of long-term preservation.

Inactive records: those that receive little use in ordinary circumstances and have no long-term value.
Non-record materials: published materials (e.g., books, pamphlets, brochures) not generated by the university and not dealing with the history of the university or medicine in San Antonio and South Texas; surplus copies of university publications and articles about the university; and ephemera.

Personal papers: Some individuals keep in their offices materials relating to their personal activities. These should be kept separate from records that are created in the course of their work for the university. If the papers relate to professional activities, university personnel are encouraged to offer them to the Archives, as personal research and writing can increase understanding of university collections and activities.

Records Policies

Ownership
All Archive records are property of the University of Texas Health Science Center at San Antonio and may not be destroyed or removed from the library except for purposes of digitization or copy for display in exhibits.

Creation and maintenance

Each UT Health Science Center department head is responsible for the creation and maintenance of records that document the activities under their jurisdiction and transfer of inactive records of archival value to the Archives. Archival records are kept in their original order; staff should be diligent about preserving the order and integrity of current files. Departments should contact the Archivist whenever historic records are no longer needed in the office of origin before files are dismantled or transferred elsewhere.

Scope of the Archives Collection

The University Archives contain publications, papers, photographs, and other records that document the history of the university itself. A secondary area of interest includes records documenting the history of medicine in San Antonio and South Texas. Included in the collection are publications of or about the university, correspondence of key officials, printed materials produced by an office or department of the university, minutes of meetings, bound dissertations and theses by graduate students (one copy), student yearbooks, manuscripts and personal papers of prominent San Antonio physicians, records about the history of medicine in San Antonio and South Texas, photographs, oral histories, some artifacts, etc. Records of the university which have historical or archival value but no longer have administrative, fiscal or legal value to their originating offices are transferred to the University Archives. Records are maintained permanently there and become the property of the Archives.

Collection and Retention of Archival Materials

Archival materials will be collected according to the following policies:

  • UT Health Science Center Archives
    • Publications of or about the university.
    • Internal records of offices and departments of the university. The offices of highest priority are those of the President, the deans of the individual schools, the Vice-Presidents, the Office of External Affairs, and South Texas Technology Management.
    • Printed materials produced by an office or department of the university (brochures, etc.)
    • Bound dissertations or theses by graduate students of the university (one copy)
    • Original non-print materials produced by or about the university (selectively).

Manuscripts

Personal papers of prominent individuals associated with the Health Science Center or the history of medicine in San Antonio or South Texas.

Archives of other institutions relating to the history of medicine in San Antonio or Texas

Photographs

Photographs relating to the Health Science Center or to the history of medicine in San Antonio or South Texas will be actively solicited. However, unidentified portraits of individuals will not ordinarily be accepted.

Oral History

Oral history interviews with prominent members of the Health Science Center community, the Bexar County health sciences community, and the South Texas area will be recorded as possible. The personal papers of those individuals will also be solicited.

Memorabilia

Artifacts related to the history of the Health Science Center or to the history of medicine will be accepted selectively but not actively solicited.

Duplicates

Duplicate copies of archival materials will not ordinarily be retained. Exceptions are made for published materials likely to have high reference use (student yearbooks, for example).

Acquisition and Transfer of Records

Health Science Center administrative and office personnel are requested to contact the Records Management Officer of the university before disposing of inactive records or sending non-current material to storage if they feel the records contain information of historic value. Records marked on the Health Science Center Records Retention Schedule with an I in the Archival column must automatically be sent to the Archives, not destroyed or sent to the Warehouse. Those marked with an O should be reviewed by the archivist to determine their value to the Archives.

When records are transferred to the Archives, contents of each records box must be listed on a transfer list by the office from which the records are being transferred using the Archives Transfer List form. The records should also be listed on the Disposition Log for the office with “Archives” listed as the method of disposition.

The Records Management Officer provides the transfer list to the Archives when records are transferred and maintains a listing of records transferred. The Request for Transfer of Records to University Archives should be completed by the Department Head. Records transferred to the Archives become property of the Archives.

Management

Professional archival standards will be followed in the care and management of the archival collections.

Access

Access to the Archives will be provided to Health Science Center personnel, area health professionals, and visiting scholars. Restrictions may be imposed on sensitive records or series of records, particularly those covered by FERPA or HIPAA regulations, to protect privacy rights.

Archival records may be viewed by appointment only Monday – Friday from 8:00 am to 5:00 pm in the P. I. Nixon Reading Room on the 5th floor of the Briscoe Library. Visitors planning to arrive after 4:30 pm should contact archival staff ahead of time to ensure materials are ready for use as materials will not be retrieved at that time. Users should be prepared to show proper identification (university ID card or a government issued ID). Purses, briefcases, and folders must be placed in designated areas. Only paper, pencils, laptop computers, and digital cameras may be brought into the reading room. Cotton gloves will be provided by archival staff for handling of very rare materials.

Services

The Archives provides a reference service for the Health Science Center community and researchers and a repository for the preservation of historically important university records. Archival staff will photocopy and/or digitize materials for users. There is no charge for UT Health Science Center personnel. Non-UT Health Science Center users will be charged $25.00 per picture digitized. Fees may be charged for digitization of other materials, depending on the purpose and the amount of materials requested.

Approved by Rajia Tobia, Executive Director of Libraries, November, 2008

University Health System Borrowers

Current staff of the University Health System have access to a wide variety of library services, including:

  • Books, journals, databases & audio/visual materials
  • Library computers
  • Online search service (fee)
  • Interlibrary loan (fee)
  • Study room reservations
  • Photocopy and printing (fee)
  • Proxy Borrower
  • Typewriter
  • Current fiction

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

2

Journals

1 week

none

Journals received in the last 30 days

none

n/a

Audiovisuals

1 week

1

Reserve materials

varies

none

Library Registration

  • Create an account for book checkout and Interlibrary Loan services.
  • Health Science Center library users may register in person at the Briscoe Library Circulation Desk or at the Ramirez or Laredo Regional Campus Libraries.
  • A UHS Staff ID card and a state-issued ID (current driver’s license or passport) are required to register.
  • Students, housestaff and faculty with clinical appointments must register annually.

Library Collection Use

Users may have up to 3 items checked out at any given time. Select library materials may be renewed in person or by calling the Circulation Desk at (210) 567-2440 or on the online catalog. Renewal will be denied if materials have reached their renewal limit, have been recalled, or are overdue.

UT Health Science Center Alumni

Any graduate of the five schools of the UT Health Science Center at San Antonio has access to a wide variety of library services and resources, including:

  • Books and audio/visual materials
  • Journals—print or electronic, in-house use at any of the UT Health Science Center Libraries
  • Library computers (daily time limit)
  • Online search service (fee)
  • Interlibrary loan (fee)
  • Photocopy and printing (fee)
  • Typewriter

Due to licensing agreements and contracts, off-site access to electronic journals, books and databases is available only to currently employed or retired faculty and staff, and currently enrolled students.

 Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

2

Reserve materials (in-house use only)

varies

None

*When a Hold has been placed on an item, no further renewals will be accepted.

Library Registration

  • Create an account for book checkout and Interlibrary Loan services.
  • Alumni may register in person at the Briscoe Library Circulation Desk or at the Ramirez or Laredo Regional Campus Libraries. There is no registration fee for Health Science Center Alumni.
  • A state-issued ID (current driver’s license or passport) are required to register. Staff will check alumni status against the UT Health Science Center databases.
  • A Health Science Center Alumni Library Card valid for one year is issued at registration, and must be presented when requested by a library staff member. The card is non-transferable and may be used only by the person to whom it was issued.
  • Registration must be renewed annually and may be renewed online or in person. Registration cannot be renewed until all fines and other obligations have been cleared.

Library Collection Use

Alumni may have up to 5 items checked out at any given time. Select library materials may be renewed in person or by calling the Circulation Desk at (210) 567-2440 or on the online catalog. Renewal will be denied if materials have reached their renewal limit, have been recalled, or are overdue.

UT Health Science Center Borrowers

All current faculty, staff, and students of the UT Health Science Center have access to a wide variety of library services, including:

  • Books, journals, databases & audio/visual materials
  • Library computers
  • Study room reservations
  • Online search service (fee)
  • Interlibrary loan (fee)
  • Photocopy and printing (fee)
  • Proxy Borrower
  • Typewriter
  • Current fiction

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

Unlimited*

Journals

1 week

none

Journals received in the last 30 days

none

n/a

Audiovisuals

1 week

1

Reserve materials

varies

none

*When a Hold has been placed on an item, no further renewals will be accepted.

Library Registration

  • Create an account for book checkout or to place a hold on an item.
  • Health Science Center library users may register online or in person at the Briscoe Library Circulation Desk or at the Ramirez or Laredo Regional Campus Libraries.
  • A UT Health Science Center ID card and a state-issued ID (current driver’s license or passport) are required to register.
  • Students, housestaff and faculty with clinical appointments must register annually.

Library Collection Use

UT Health Science Center borrowers may have up to 15 items checked out at any given time. Select library materials may be renewed in person or by calling the Circulation Desk at 567-2440 or on the online catalog. Renewal will be denied if materials have reached their renewal limit, have been recalled, or are overdue.

UT Health Science Center Disaster Support

UT Police: Michael Parks

Office Phone:  210-567-2800

  • Coordinates with the Office of the President and Office of Communications to recommend whether campus is in imminent danger, issues warnings and alerts through HSC Alert, University website, and 567-SNOW
  • Works with Executive Director to ensure Library is in consistent compliance with broader disaster management policies
  • Coordinates disaster response with local public safety officers
  • Follows UT Health Science Center policies for evacuation and secures the building during and after disaster
  • Works with public safety officers to ensure the safety of the building; secures internal and external doors
  • With public safety officers determines when the building is safe for reentry

 

Department of Environmental Health and Safety: Michael A. Charlton

Office Phone:  210-567-2955

  • Conducts periodic tests of building alarms, fire extinguishers and Halon system
  • Works with Executive Director to ensure Library is in consistent compliance with broader disaster management policies
  • With public safety officers determines when the building is safe for reentry
  • Tests for mold formation and water supply contamination
  • Works with UT System environmental safety as necessary

 

Facilities Management: Darrell Maatsch

Office Phone:  210-567-2880

With UT Police and public safety officers determines when the building is safe for reentry

  • Restores all utilities (electricity, water, gas)
  • Contracts with construction companies for building restoration

Insurance

The UT Health Science Center is covered by a blanket policy through the UT System.  Estimates for repairs are sent to UT System for handling.  Contact Facilities Management.

 

UT Health Science Center Legal Office

Legal Advisors:   Jack C. Park  or  Gary J. Sertich, Dept. of Legal Affairs

210-567-2020

 

Counseling Services 

The Employee Assistance Program is run by the department of Psychiatry and is available through Human Resources as part of employee benefits.  In addition there is a Psychiatric Emergency Service spearheaded by Sally Taylor, MD – 210-567-5453.

 

Library Disaster Team Member list

Back to Disaster Plan

UT Health Science Center Libraries Outreach Services

South Texas Outreach

Outreach Image

The UT Health Science Center Libraries are nationally recognized for their outreach services to improve access to health information in South Texas communities. In 1993 UTHSC librarian Mary Jo Dwyer received the first Michael DeBakey Library Services Outreach Award from the Friends of the National Library of Medicine. In 2009 Greysi Reyna, Assistant Director for the Ramirez Library at the Regional Academic Health Center in Harlingen, received the same award. In 2004 the Institute of Museum and Library Services recognized UT Health Science Centers Ramirez Library by awarding them the National Award for Museum and Library Service in recognition of their service to the Lower Rio Grande Valley community.

The goal of the UT Health Science Center Libraries’ outreach initiative is twofold: (1) to provide health professionals with the means to support evidence-based practice, and (2) to provide health care consumers with the tools to make informed health care decisions.

The Libraries are strong advocates for improved access to health information as a cornerstone for community health and empowerment. Services include training in effective literature retrieval, literature searches conducted by medical librarians, article delivery, outreach to consumers and community-based organizations, and circuit librarian services to hospitals, clinics and other organizations. Much of this work is supported with grants and contracts from federal agencies and private foundations.

In addition to these sponsored projects, UT Health Science Center librarians maintain the “Staying Well Connected” blog with postings about news and issues relevant to the health of the South Texas community.

In addition to the Briscoe Library in San Antonio, the UT Health Science Center Libraries  include the Mario E. Ramirez, M.D. Library in Harlingen, the Laredo Regional Campus Library, the Jesse H. Jones Comprehensive Research Library at the Texas Research Park.