About the Library

Senior Director of Libraries: Owen Ellard

Office Phone:  210-567-2413

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Works with Department of Environmental Health and Safety, Facilities Management, and UT Police to ensure Library is in consistent compliance with broader disaster management policies
  • Coordinates update of Business Continuity Plan with Associate Library Director (not publicly available)

During and After a Disaster

  • Maintains direct communication with UT Police , Department of Environmental Health and Safety, Facilities Management, and Office of the President
  • Activates Business Continuity Plan
  • Works with Office of Business Affairs to process insurance claims
  • Works with Facilities Management on the restoration of the Library
  • Authorizes payment for supplies and services as needed

 

Back to Library Disaster Team list.

SMILE: Sharing MedlinePlus/MEDLINE for Information Literacy Education

Photograph of librarian Julie Gaines teaching a group of dental health workersThe SMILE project is a partnership among the UT HSC Libraries, the Gateway Clinic in Laredo, and the San Antonio Metropolitan Health District. SMILE addresses information-access components of Healthy People 2010 and oral-health objectives specified in Healthy Border 2010. The project focuses on improving South Texas public health dental practitioners’ and community health workers’ (“promotores”) awareness of and access to reliable information resources, as well as integrating the best evidence from these resources into their public health dental practice and educational activities. The SMILE project provides information literacy skills needed for lifelong learning. By equipping practitioners with these skills they can impact the lives of patients and their families.

Proposal

Poster

Tutorial

Final Report

 

Two photographs of libarians teaching and working with dental health professionals

This project has been funded in whole or in part with Federal funds from the National Library of Medicine, National Institutes of Health, Department of Health and Human Services, under Contract No. N01-LM-6-3505 under the Houston Academy of Medicine-Texas Medical Center Library.

 

Staff Directory

Office of the Director

Staff Member Title Email Phone
Owen Ellard, MLIS, MA Senior Director of Libraries ellard@uthscsa.edu (210) 567-2413
Jonquil Feldman, MALS, AHIP Associate Library Director feldman@uthscsa.edu (210) 567-2430
Sharon Leach Administrative Assistant Senior LeachSM@uthscsa.edu (210) 567-2408

Resource Management

Staff Member Title Email Phone
Andrea Schorr, MSIS Head of Resource Management schorr@uthscsa.edu (210) 567-2403
Dana Whitmire, MSLS Electronic Resources/Serials Librarian whitmired@uthscsa.edu (210) 567-2464
Melissa DeThorne Special Collections Library Assistant dethorne@uthscsa.edu (210) 567-2470
Ron Mesa Collection Resources Library Assistant mesa@uthscsa.edu (210) 567-2450
Walter Creech Interlibrary Loan Library Assistant creechw@uthscsa.edu (210) 567-2460
Diane Fotinos Resource Management Library Associate fotinos@uthscsa.edu (210) 562-6805

Simulation and Immersion Technology

Staff Member Title Email Phone
Kelley Minars, MLIS Creative Technologies Librarian minars@uthscsa.edu (210) 567-2483

Outreach & Community Engagement

Staff Member Title Email Phone
Peg Seger, MLIS Head of Outreach & Community Engagement segerp@uthscsa.edu (210) 567-6398
Kirsten Lorenzen, MLIS Outreach & Community Engagement Librarian lorenzenk@uthscsa.edu (210) 450-8241
Karen Barton, MSLIS Liaison to the School of Health Professions and Community Engagement Librarian bartonkd@uthscsa.edu (210) 567-2428

Library Liasons

Staff Member Title Email Phone
Chris Gaspard, MSLS Liaison to the School of Medicine sifuentes@uthscsa.edu (210) 567-2429
Emme Lopez, MLS Liaison to the School of Nursing lopeze13@uthscsa.edu (210) 450-8124
Christy Tyson, MLIS Liaison to the School of Dentistry tysonc@uthscsa.edu (210) 450-8255
Karen Barton, MSLIS Liaison to the School of Health Professions and Community Engagement Librarian bartonkd@uthscsa.edu (210) 567-2428

Circulation Services

Staff Member Title Email Phone
Luis Barcenes Supervisor of Circulation Services barcenes@uthscsa.edu (210) 567-2485
Maria Mota Access Services Library Assistant motam2@uthscsa.edu (210) 567-2497
Albert Ramirez Access Services Library Assistant ramireza1@uthscsa.edu (210) 567-2435
David Alvarez Access Services Library Assistant alvarezda@uthscsa.edu (210) 567-2435
Juan Jaime Access Services Library Assistant jaime@uthscsa.edu (210) 567-2439
Annette Gonzales Access Services Library Assistant gonzalesam@uthscsa.edu (210) 567-2440
Roberta Johnson Access Services Library Assistant johnsonrm@uthscsa.edu (210) 567-2440

 

Technology Sandbox Coming Soon to the UT Health Briscoe Library

 

The Briscoe Library Technology Sandbox, an area with interactive work spaces and some of the newest technology to enhance medical education, is quickly coming together on the main floor of the library. Comfortable seating, desks, and a large worktable have been installed along with a 75 inch monitor now available for use. Soon, the space will feature a 3-D printer and computers for working with some of the latest 3-D visualization and virtual technology software. The technology will include an Oculus Rift virtual reality headset for students and faculty to interact with anatomy in two new, immersive ways: The Body VR and 3-D Organon VR Anatomy. The Body VR allows the user to travel through the bloodstream to discover how blood cells function and how organelles work together to fight viruses. The 3-D Organon VR Anatomy is described by Oculus as “the world’s first fully-featured virtual reality anatomy atlas.”

Also shown above is a newly installed exhibit in the Sandbox area entitled Transforming Anatomy: Then and Now. The exhibit features materials from the PI Nixon Medical Historical Library illustrating the timeline of the study of anatomy including the original works of Andreas Vesalius considered to be the father of modern anatomy. Come see how far we have come from the original anatomy masters to the latest in technology and software.

Watch for announcements regarding a launch event for the Technology Sandbox. Contact John Weed at WeedJ@uthscsa.edu for more information.

TexShare Borrowers

Faculty, Staff, Graduate Students, Undergraduate Students, Adult Public Library Borrowers, and Members of Libraries of Clinical Medicine from participating TexShare libraries around the state are eligible to register for library services, including:

  • Books (excluding Nursing titles) and databases
  • Journals—print or electronic, in-house use only at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Photocopy and printing (fee)

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

n/a

Journals

n/a

n/a

Audiovisuals

n/a

n/a

Print Reserve Materials

3 hours

n/a

Library Registration:

Create an account for book checkout.

  1. Request a TexShare card from your home institution library.
  2. Bring the TexShare card to the Circulation Desk along with your Texas driver’s license or other official state ID, and complete a borrower registration form.
  3. Student cards are valid for one semester only, with breaks between semesters. See the circulation cut-off dates for this year. Faculty and staff cards expire on August 31 every year.

Library Collection Use

Users may have up to 3 items checked out at any given time.

TexShare Cut Off Dates for UT HSC students (2016 – 2017)

Begins on

Jul 01, 2016

Jan 03, 2017

Ends on

Dec 16, 2016

Jun 30, 2017

Last Date to Issue a Card

Dec 9, 2016

Jun 23, 2017

Student Cards Expire on

Dec 16, 2016

Jun 30, 2017

Dead Period – No cards issued to students   Dec 19, 2016 – Jan 2, 2017
UT HSC faculty/staff cards expire Aug 31, 2016  FY 2016
UT HSC faculty/staff cards expire Aug 31, 2017 FY 2017

The Friends of the P.I. Nixon Medical Historical Library

The Friends of the P.I. Nixon Medical Historical Library provide a forum for those interested in the history of the health sciences. The Friends have a deep appreciation for the Nixon Library’s remarkable rare book collection and have joined together to see that the Special Collections are preserved, augmented and introduced to those who have not yet discovered them.  The society meets periodically throughout the year for lectures and holds an annual dinner presentation in November.

History of Medicine Society

In 2012 the History of Medicine Society was formed as an interest group within the Friends of the Nixon Library.  The History of Medicine Society is a student-led group that includes students and faculty across the health science center, as well as members of the wider community.  Membership in the HOM Society is free and attendance at events is welcome.

Newsletter

The Friends Annual Newsletter gives a recap of the year’s activities, lists current members and past presidents, mentions recent acquisitions, and provides information on forthcoming events.

Membership

Membership in the Friends is open to everyone! Dues are $10 per year for students, $25 for individual members, and $50 for patrons. The Friends always welcome new members. If you are interested in joining or would like to know more, please contact Andrea N. Schorr, Head of Collection Resources, at schorr@uthscsa.edu or call 567-2403.

Become a member of the Friends of the P.I. Nixon Medical Historical Library, fill out the online membership form here. This same form can be used to renew an existing membership.

Friends Executive Board, 2016-2017

President:
Daniel Rosenthal, M.D.
Vice-President/President-Elect:  Eithan Kotkowski, M.D./Ph.D. student
Past President:
 Irene Bober-Moken, D.M.D., M.P.H.
Secretary/Treasurer:   Andrea N. Schorr, M.S.I.S.
Members-at-Large:   Shirley Nah, MS II
  Anand Karnad, M.D.
  Colonel Lark A. Ford, Ph.D., M.A., M.S.N, RN

The History of Enemas: A History of Medicine Society Event

Presentation by Daniel Rosenthal, M.D.

Thursday, March 16th, 2017 at 6:00 PM

Briscoe Library, Howe Conference Room (5th floor)

 The History of Medicine Society is a student-run organization,  meetings are open to the public.

Light refreshments will be served!

From the need to clean the colon of royal war elephants in India to the job of shepherding the anus of Egyptian Pharaohs, to the fad of coffee enemas….this talk will take you across five continents and thousands of years of recorded medical history. The Mayan used it, Louis the XlV loved it….Moliere popularized it in his plays.

Daniel Rosenthal, M.D.

The Library Committee

The university-wide Library Committee meets quarterly to address library service issues from the users’ perspective and works with library administration to get input from faculty, students, and staff concerning proposed changes in library policies and practices. Faculty who serve on this committee have a “global perspective” about services the library may be willing to provide, and become involved in committee projects.

Dr. Alfredo Arribas, School of Dentistry, is the chair of the UT Health San Antonio Library Committee for 2017-2018.

Charge

To serve in a consultative and advisory capacity to the President and Vice President for Academic, Faculty, and Student Affairs and to work with and assist the Executive Director of Libraries in making recommendations for library practices and procedures. To review and advise in the development of priorities in the areas that have an impact on academic efficiency and effectiveness to ensure that the services provided by the library reflect the needs and interests of the academic community.

Committee Members

Term expires August 31, 2018

*Arribas, Alfredo (Dentistry)
Ali, Fozia Akhtar (Medicine)
Ojili, Vijayanadh (Medicine)
Barnes, Karin (Health Professions)

Term expires August 31, 2019

Blader, Joseph (Medicine)
Keyt, Holly (Medicine)
Patel, Mehul (Medicine)
Stevens, Kathleen (Nursing)

Term expires August 31, 2020

Nicolas, Marlo (Medicine
Palm, Michael (Medicine)
Subramanian, Sandeep (Medicine)
Weintraub, Susan (Medicine)

Ex Officio (voting)

Cartee, Brian (Senior Director, Information Management & Services)
Ellard, Owen (Senior Director, Library)
 

 *Chair

The Library is Here to Help!

Open anytime that fits your schedule

A place to call your own without distractions

Access to all library resources around the clock

Yes, you can even come on holidays!

Need help? Make a consultation appointment with your liaison librarian!

Access Library Guides (LibGuides)!

Study with friends

University Archives Policies

P.I. Nixon Medical Historical Library

Introduction

The University Archives are part of the Special Collections of the P.I. Nixon Medical Historical Library, located on the 5th floor of the Briscoe Library at the University of Texas Health Science Center San Antonio.  Access to the University Archives is by appointment only as some materials are in remote locations and must be retrieved.

Statement of Purpose

The purpose of the University Archives is to identify, preserve, and make available for research records that document the origins, development, programs, policies, and collections of the UT Health Science Center as well as the history of medicine in San Antonio and South Texas.

Definitions

Institutional records: all documentary materials, regardless of physical format, that are created or received by staff members in the course of doing their jobs, including handwritten, typewritten, or computer-generated documents; photographs; clippings from newspapers and magazines; audio-visual materials; architectural records; university publications; etc.

Archival records: those materials that are no longer regularly used by the office that created or received them, but which have lasting administrative or historical value making them worthy of long-term preservation.

Inactive records: those that receive little use in ordinary circumstances and have no long-term value.
Non-record materials: published materials (e.g., books, pamphlets, brochures) not generated by the university and not dealing with the history of the university or medicine in San Antonio and South Texas; surplus copies of university publications and articles about the university; and ephemera.

Personal papers: Some individuals keep in their offices materials relating to their personal activities. These should be kept separate from records that are created in the course of their work for the university. If the papers relate to professional activities, university personnel are encouraged to offer them to the Archives, as personal research and writing can increase understanding of university collections and activities.

Records Policies

Ownership
All Archive records are property of the University of Texas Health Science Center at San Antonio and may not be destroyed or removed from the library except for purposes of digitization or copy for display in exhibits.

Creation and maintenance

Each UT Health Science Center department head is responsible for the creation and maintenance of records that document the activities under their jurisdiction and transfer of inactive records of archival value to the Archives. Archival records are kept in their original order; staff should be diligent about preserving the order and integrity of current files. Departments should contact the Archivist whenever historic records are no longer needed in the office of origin before files are dismantled or transferred elsewhere.

Scope of the Archives Collection

The University Archives contain publications, papers, photographs, and other records that document the history of the university itself. A secondary area of interest includes records documenting the history of medicine in San Antonio and South Texas. Included in the collection are publications of or about the university, correspondence of key officials, printed materials produced by an office or department of the university, minutes of meetings, bound dissertations and theses by graduate students (one copy), student yearbooks, manuscripts and personal papers of prominent San Antonio physicians, records about the history of medicine in San Antonio and South Texas, photographs, oral histories, some artifacts, etc. Records of the university which have historical or archival value but no longer have administrative, fiscal or legal value to their originating offices are transferred to the University Archives. Records are maintained permanently there and become the property of the Archives.

Collection and Retention of Archival Materials

Archival materials will be collected according to the following policies:

  • UT Health Science Center Archives
    • Publications of or about the university.
    • Internal records of offices and departments of the university. The offices of highest priority are those of the President, the deans of the individual schools, the Vice-Presidents, the Office of External Affairs, and South Texas Technology Management.
    • Printed materials produced by an office or department of the university (brochures, etc.)
    • Bound dissertations or theses by graduate students of the university (one copy)
    • Original non-print materials produced by or about the university (selectively).

Manuscripts

Personal papers of prominent individuals associated with the Health Science Center or the history of medicine in San Antonio or South Texas.

Archives of other institutions relating to the history of medicine in San Antonio or Texas

Photographs

Photographs relating to the Health Science Center or to the history of medicine in San Antonio or South Texas will be actively solicited. However, unidentified portraits of individuals will not ordinarily be accepted.

Oral History

Oral history interviews with prominent members of the Health Science Center community, the Bexar County health sciences community, and the South Texas area will be recorded as possible. The personal papers of those individuals will also be solicited.

Memorabilia

Artifacts related to the history of the Health Science Center or to the history of medicine will be accepted selectively but not actively solicited.

Duplicates

Duplicate copies of archival materials will not ordinarily be retained. Exceptions are made for published materials likely to have high reference use (student yearbooks, for example).

Acquisition and Transfer of Records

Health Science Center administrative and office personnel are requested to contact the Records Management Officer of the university before disposing of inactive records or sending non-current material to storage if they feel the records contain information of historic value. Records marked on the Health Science Center Records Retention Schedule with an I in the Archival column must automatically be sent to the Archives, not destroyed or sent to the Warehouse. Those marked with an O should be reviewed by the archivist to determine their value to the Archives. Prior to transferring records to the archives a Transfer Request Form must be completed and approved.

When records are transferred to the Archives, contents of each records box must be listed on a transfer list by the office from which the records are being transferred using the Archives Transfer List form. The records should also be listed on the Disposition Log for the office with “Archives” listed as the method of disposition.

The Records Management Officer provides the transfer list to the Archives when records are transferred and maintains a listing of records transferred. The Request for Transfer of Records to University Archives should be completed by the Department Head. Records transferred to the Archives become property of the Archives.

Management

Professional archival standards will be followed in the care and management of the archival collections.

Access

Access to the Archives will be provided to Health Science Center personnel, area health professionals, and visiting scholars. Restrictions may be imposed on sensitive records or series of records, particularly those covered by FERPA or HIPAA regulations, to protect privacy rights.

Archival records may be viewed by appointment only Monday – Friday from 8:00 am to 5:00 pm in the P. I. Nixon Reading Room on the 5th floor of the Briscoe Library. Visitors planning to arrive after 4:30 pm should contact archival staff ahead of time to ensure materials are ready for use as materials will not be retrieved at that time. Users should be prepared to show proper identification (university ID card or a government issued ID). Purses, briefcases, and folders must be placed in designated areas. Only paper, pencils, laptop computers, and digital cameras may be brought into the reading room. Cotton gloves will be provided by archival staff for handling of very rare materials.

Services

The Archives provides a reference service for the Health Science Center community and researchers and a repository for the preservation of historically important university records. Archival staff will photocopy and/or digitize materials for users. There is no charge for UT Health Science Center personnel. Non-UT Health Science Center users will be charged $25.00 per picture digitized. Fees may be charged for digitization of other materials, depending on the purpose and the amount of materials requested.

Approved by Rajia Tobia, Executive Director of Libraries, November, 2008