About the Library

Briscoe Library Disaster Plan

 

Definition of Disaster

The UT Health Science Center Handbook of Operating Procedures defines a physical disaster as involving potential property damage and possible safety threat to persons. (http://www.uthscsa.edu/hop2000/8.3.2.pdf)  For purposes of this plan, a disaster is defined as an unexpected, adverse event that damages the Library’s facilities or systems and/or substantially diminishes the Library’s ability to offer its usual resources and services.  Disasters may be large events that everyone on site quickly notices (e.g. fire, tornado, explosion, flood), or more minor events (e.g., slow leak of water) – of little or no danger to persons and perhaps not quickly noticed – that still can cause great harm to the Library.

Emergencies include life-threatening situations, fire, explosions, severe weather, loss of electric power, accidents and medical problems.

Non-emergency situations that may warrant action include loss of network connectivity, unruly persons, discovery of vandalism, theft, mutilation, assault or harassment, and other criminal activity. Loss of telephone service to the campus is an emergency situation if the 911 line is unavailable. In general, it is at the discretion of the supervisor on duty to determine whether UT Police should be called or other actions should be taken.

 

Library Administration Chain of Command

Senior Director of Libraries

Associate Library Director

Head of Collection Resources

        Head of Outreach and Community Engagement

Head of Liaison Librarians

General Plan of Action in Case of a Disaster

  • Call University Police at 911 or 567-2800
  • Evacuate the library if lives are in danger
  • Contact the Library Administration Chain of Command listed above
  • The Disaster Team Leader will contact members of the Disaster Team.


Table of Contents

Library Disaster Team Members

Procedures for Campus Emergency Situations

Emergency Building Evacuation Procedures

Policies for Emergency Closure

Emergency and Recovery Contact Information

UT Health Science Center Disaster Support

Procedures for Non-Emergency Safety or Security Situations

Appendices

Appendix 1  Briscoe Library Floor Maps

Appendix 2  Emergency Evacuation Team

Appendix 3  Priority List of Collections, Administrative Records and Equipment (not publicly available)

Appendix 4  Emergency Salvage of Wet Books and Records

Appendix 5  Packing and Removal of Wet Library Materials

Appendix 6  Departmental Emergency Evacuation Procedures

 

Distribution of the Disaster Plan

  • Each member of the Disaster Team, as well as the Senior Library Director, will have a personal copy of the full plan to be kept at home.
  • A current, electronic copy of the plan will be on the Library’s website at http://library.uthscsa.edu/2012/03/d-plan-overview/.
  • A pocket guide (maintained by Jonquil Feldman) will be distributed to the Library Operations Team.
  • A Business Continuity Plan is reviewed annually and updated as needed by Jonquil Feldman.

The Disaster Plan will be updated annually as:

The Disaster Team evolves

New procedures are developed

The supply list is modified

The Library’s physical space changes

Different disasters or recovery methods are identified.

 

Briscoe Library Holiday Schedule 2017 – 2018

View the University Holiday Schedule

24/7/365 Hours: UT Health  students, faculty and staff may use the Briscoe Library 24/7, including holidays. ID cards are required for entry beyond hours shown below.  

Day Date Holiday Public Access Hours**
LABOR DAY WEEKEND
Friday September 1 7 am – 6 pm
Saturday September 2   9 am – 6 pm
Sunday September 3 10 am – 6 pm
Monday September 4 Labor Day  8 am – 6 pm
THANKSGIVING WEEKEND
Wednesday November 22  
7 am – 6 pm
Thursday November 23 Thanksgiving Day CLOSED
Friday November 24 University Holiday CLOSED
Saturday November 25  Resume Regular Hours 9 am – 6 pm
Sunday November 26 10 am – 6 pm
WINTER BREAK
Friday December 15  End of Fall Term 7 am – 6 pm
Saturday December 16 CLOSED
Sunday December 17 CLOSED
Monday December 18
8 am – 5 pm
Tuesday December 19
Wednesday December 20 8 am – 5 pm
Thursday December 21 8 am – 5 pm
Friday December 22 8 am – 5 pm
Saturday December 23 CLOSED
Sunday December 24 Christmas Eve CLOSED
Monday December 25 Christmas Day
CLOSED
Tuesday December 26 University Holiday
CLOSED
Wednesday December 27* 8 am – 5 pm
Thursday December 28* 8 am – 5 pm
Friday December 29* 8 am – 5 pm
Saturday December 30 CLOSED
Sunday December 30 CLOSED
Monday January 1* New Year’s Day 2018
CLOSED
Tuesday January 2  Resume Regular Hours 7 am – 9 pm
 * University Mission Critical Holiday
OTHER
Monday January 15 Martin Luther King Jr. Day 7 am – 6 pm
Sunday April 1 Easter Sunday 1 pm 6 pm
Friday April 27* Battle of Flowers 7 am – 6 pm
 * University Mission Critical Holiday, date subject to change
MEMORIAL DAY WEEKEND
Friday May 25 7 am – 6 pm
Saturday May 26 9 am – 6 pm
Sunday May 27 CLOSED
Monday May 28 Memorial Day CLOSED
INDEPENDENCE DAY
Tuesday July 3 7 am – 6 pm
Wednesday July 4 Independence Day CLOSED
** Access for non-UT Health Science Center ID card holders

View Briscoe Library Regular Hours

Briscoe Library Participates in 2015 Science Expo

ScienceExpo2_11-14-15

ScienceExpo_11-14-15

Close to 1500 high school and college students from San Antonio and South Texas attended the 2015 Science Expo this year which is held annually on the UT Health Science Center campus. The event  features activities and presentations to encourage students to consider health occupations and research careers. A number of campus departments participate including the School of Medicine, School of Dentistry, School of Health Professions, School of Nursing and Graduate School of Biomedical Sciences.

This year, Library staff Emme Lopez, Patrick Lemelle, and Peg Seger talked with students about resources from the National Library of Medicine. Patrick Lemelle also developed a special exhibit presentation introducing students to the career of Health Science Librarianship. Accompanied by music, the presentation proved quite successful in drawing attention to a career option that seemed to appeal to many students.

Briscoe Library Study Room Guidelines & Reservations

The Briscoe Library has individual and group study rooms on all floors of the library.  These rooms provide both quiet study and group collaboration space and are important to the educational mission of the university. Study room availability is displayed on monitors on the 3rd and 5th floor of the library.

Who may use a study room? Briscoe Library individual or group study rooms may only be occupied by UT Health Science Center (HSC) students, faculty, residents and staff. All occupants must wear their ID badges so they are always visible. Open study seating is available on the 3rd, 4th and 5th floors. Classrooms on the 2nd floor of the Briscoe Library building are available for 24/7 study with after-hours access by HSC ID card swipe.

Room reservations: Individual study rooms are on a first-come-first-served basis and are not available for reservation.  Group study rooms can be used on a scheduled or unscheduled basis, with scheduled reservations taking priority. Users are encouraged to be considerate of others and only reserve rooms for the period they will actually use the room, up to a maximum of 4 hours per reservation per day. The scan code or URL located at each room provides information on availability.

How to reserve a room: A group study room may be reserved using the following options:

  1. Reserve online  at www.library.uthscsa.edu/rooms.
  2. Use a smartphone to scan the QR code located outside each room to check availability or reserve a room.
  3. Request a reservation in person at the Circulation Desk or call 210-567-2440.

Reservation policies:

  • A group consists of two (2) or more people.
  • Reservations are limited to HSC ID holders.
  • Group study rooms may be reserved for up to four hours per day.
  • Reservations may be made online up two weeks in advance.
  • Reservations are made for one time room use only. Recurring classes, meetings or events should be reserved through University Scheduling.
  • The library reserves the right to refuse to reserve a room for any group or individual who abuses the facilities or policies.

15 minute grace period:  Group study rooms are always in demand, so a reservation is forfeited if:

  • The group does not show up within 15 minutes of start time
  • Only one person is in the room for more than 15 minutes
  • The room is empty for more than 15 minutes any time after the reservation start time.

Study rooms are self-monitoring:

Groups are highly encouraged to reserve a room because non-reserved rooms are open for anyone to use. If a room is occupied by someone else, a group with a reservation should politely ask the person to give up the room or ask for assistance from library staff on the 3rd floor (210-567-2440). The scan code outside each room provides information on whether a room has been reserved.

Security of personal items: Persons using the library study rooms are cautioned not to leave personal items unattended in the study rooms or anywhere else in the library. The library is not responsible for lost or stolen items.

Updated March 3, 2016

Briscoe Library to Partner with SAPL on NPR Campus Community Book Club

DoNoHarm

NPRBookClubLogo

The UT Health Science Center Briscoe Library and the San Antonio Public Library Forest Hills Branch are joining forces to start a new NPR (National Public Radio) Book Club as a community engagement project. There are many community issues that can benefit from engagement utilizing a book club as a platform for interaction and conversation. The club will meet once a month from 6:00 to 7:00 p.m. at either the Briscoe Library (room 4.074, the Collaboratory) or at the Forest Hills Library (5245 Ingram Rd). An NPR reviewed book will be featured at each meeting.

Do No Harm by Henry Marsh has been selected for the first meeting on September 17th, 6 -7 p.m., held at the Briscoe Library.

Do No Harm provides unforgettable insight into the countless human dramas that take place in a busy modern hospital.  Above all, it is a lesson in the need for hope when faced with life’s most difficult decisions.

A few copies are available at the Briscoe Library on a first come, first served basis. Other copies are available through the San Antonio Public Library. Contact Peg Seger for more details at (210) 567-6398 or segerp@uthscsa.edu.

Those interested in taking part in this project can stop by either library to pick up a bookmark with dates, times, and location information.

 

Briscoe Meeting Rooms & Classrooms

Briscoe Library

Computer Lab (LIB 2.011)

Library Computer Lab - Room 2.011

(click for larger image)

Capacity: 25

Availability: By reservation, Monday-Friday, 8:00 a.m. – 5:00 p.m.

Features: Projector, instructor station, videoteleconferencing (VTC) equipment. Internet access, Microsoft Office and whiteboards are available. New in May 2013: telephone line ready for speakerphone devices (bring your own device)

Notes: Special software can be installed on these computers with advanced notice.  Please see the room policies for reservation information.

 

Collaboratory (LIB 4.074)

Table set up in LIB 4.074

(click for larger image)

Capacity: 20-24

Availability: By reservation, during library hours.  Open for study when not  reserved. (After May 1, 2013, new reservations for laptop training events will not be available.)

Features: Room-wide wireless. General conference/meeting room. Projector, phone line, whiteboard, smartboard. Tables have built-in electrical outlets.

Notes: Please see the room policies for reservation information.

 

Howe Conference Room (LIB 5.070)

Howe Conference Room

Howe Conference Room 2

Capacity: 20

Availability: By reservation, during regular library hours.

Features: Modular meeting space with tables and chairs on wheels. Projector, instructor podium, wireless connectivity.

Notes: This room is only available for booking to university faculty and staff.  Because the room houses more than 1500 rare books this room has special guidelines that must be observed. View the guidelines.

Circulation Policies and Privileges

Circulation privileges are available to students, staff, faculty, alumni and retirees of the Health Science Center, to area health professionals, and to citizens of Texas aged 18 or older who pay for an annual Courtesy Borrowers card. You must be registered to check out library materials.

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

Unlimited1

Journals

14 days2

61

Journals received in the last 30 days

none

n/a

Audio/visuals

14 days

1

Reserve materials

3 hours3

none

  1. When a Hold has been placed on an item, no further renewals will be accepted and the item must be returned by due date.
  2. Journals may be checked out to eligible borrowers only.
  3. Reserve materials generally circulate for three hours. If checked out within three hours of closing, the materials will be due within one hour of opening the next day.

Returning Materials

Materials may be returned at the Circulation Desk or placed in the Book Drop outside the exit doors. A book drop is also located outside the Library building near the entry stairs. Book drops are emptied one hour after opening each morning. Please return reserve materials and audio/visuals inside the Library.

Fines

Materials not returned by the due date and time will accrue fines:

  • Books, journals and audio/visual material fines are $0.50 per day
  • Reserve material fines are $1 per hour
  • Users’ privileges are suspended if fines exceed $15

Fines will not be waived for the following reasons:

  • Late or non-receipt of courtesy overdue notices
  • Failure to notify the library of a change of address
  • Items were lent to someone else who returned it late or failed to return it
  • Items were renewed after the due date
  • Vacation

Collection Resources

The Collection Resources division, led by John Weed, M.S.I.S., Head of Collection Resources, is responsible for print and online journal and book acquisitions, electronic resource licensing and management, consortium participation, cataloging, and binding.

Collection Resources: Andrea Schorr

Office Phone:  210-567-2403

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Maintains an inventory of the library collections (primarily using the OPAC)
  • Identifies specific priority collections to be saved or recovered first

During and After a Disaster

  • Supervises the staff and volunteers during collection recovery efforts
  • Assesses damage to the collections; works with Department of Environmental Safety and Health to determine if a mold assessment of the affected collections is necessary
  • Advises Executive Director on the extent of the damage to the collections
  • Locates specific priority collections to be saved or recovered first. Determines which parts of the damaged collection are not worth recovery efforts.
  • Advises Executive Director on the need for a recovery company
  • Determines which items can be recovered in-house and which need to be sent out for recovery. Maintains contact with recovery company until the materials are returned.
  • Supervises in-house cleaning and drying efforts
  • Supervises the processing of all damaged materials
  • Trains staff and volunteers, if applicable
  • Prepares a written report of the recovery and/or relocation activities

Back to Library Disaster Team list.