About the Library

Courtesy Borrowers

Residents of the State of Texas age 18 years or older are eligible for a variety of services, including:

  • Books and audio/visual materials
  • Journals—print or electronic, accessed from any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Photocopy and printing (fee)

Due to licensing agreements and contracts, off-site access to electronic journals, books and databases is available only to currently employed or retired faculty and staff, and currently enrolled students.

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

none

Journals

none

n/a

Audio/visuals

none

n/a

Print Reserve materials

3 hours

none

Library Registration

  • Create an account for book checkout.
  • The annual fee for Courtesy Borrowers is $35
  • You may register in person at the Briscoe Library Circulation Desk or at the Laredo Regional Campus Library.
  • A state-issued ID (current driver’s license or passport) is required to register
  • Registration is valid for one year from date of issue and may be extended annually with payment
  • Registration cannot be renewed until all fines and other obligations have been cleared.

Library Collection Use

Users may have up to 3 items checked out at any given time.

Disaster Plan: Appendices

 

APPENDIX 1: Briscoe Library Floor Maps

APPENDIX 2: Emergency Evacuation Team (Briscoe)

APPENDIX 3: List of Most Valuable Books, Records and Equipment–Not publicly available

APPENDIX 4: Emergency Salvage of Wet Books and Records

APPENDIX 5: Packing and Removal of Wet Library Materials

APPENDIX 6: Departmental Emergency Evacuation Procedures

Disaster Team Leader: Jonquil Feldman

Office Phone:  210-567-2430

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Calls regular meetings of the Disaster Team throughout the year
  • Ensures the disaster plan is updated annually or as needed
  • Maintains an emergency telephone and email contact list so that employees and other appropriate people are notified quickly after disaster strikes
  • Ensures that library staff are registered to receive HSC Alerts
  • Coordinates with the Senior Director of Libraries to work with the Department of Environmental Health and Safety and UT Police to ensure Library is in consistent compliance with broader disaster management policies
  • Establishes and maintains relationships with recovery companies.

During and After a Disaster

  • Consults with Senior Director of Libraries regarding building closure; follows guidelines in the Business Continuity Plan
  • Notifies division heads and  disaster team members of imminent danger or building closure (begins the telephone tree process)
  • Ensures a recording is made on the main line, 567-2400, stating the Library is closed and providing other pertinent information
  • Establishes a command center and delegates staff assignments as needed
  • Contacts Office of the President, External Affairs with library-related announcements, including library closure and reopening.  Does not contact media directly.
  • Ensures that library closure and reopening announcements are posted on website and in other media by Web Team
  • Works with Administration, Circulation, On-Call Librarian Services and Interlibrary Loan to ensure that voicemail recordings are changed to reflect current hours of service and contact information.
  • Oversees overall management of recovery and salvage operations
  • Supervises delivery and installation of equipment needed in recovery efforts
  • Assesses and records damage with other disaster team members
  • Identifies storage space for priority recovery list items
  • Receives reports from disaster team members
  • Prepares a post-disaster report

 

Back to Library Disaster Team list.

Emergency & Recovery Contact Information

Emergency conditions are normally managed by UT Police, Facilities Management, and Environmental Health & Safety (for significant disasters).  Contact the appropriate department directly as listed below.

Local Contacts

Library AdministrationRefer to the Library Administration Chain of Command
Staff Emergency Contact Information is on the Staff Intranet (not publicly available).
University Police From main campus
From off campus
Laredo
911
210-567-2800   
956-523-7414
Facilities Management 210-567-2885 (M-F 8:00 am – 5:00 pm) 210-567-2947 (all other times)
Housekeeping 210-567-2935
210-567-2947 (all other times)
Locksmith 210-567-2794
210-567-2947 (all other times)
UT Health Science Center Environmental Health & Safety Dept.
Business Hours
After Hours
 

210-567-2955
210-567-2800

Networks and Server damage   

UT HSC Computing Resources   
UT HSC Systems & Network Operations (SNO)

 

210-567- 2280
210-567-2190

Security Agency Contacts                                           

UT Police, Facilities Management or Environmental Health & Safety will contact the appropriate agencies.

University Police

From main campus
From off campus
Laredo
 911
210-567-2800   
956-523-7414
City/County Security 99-911
State Security Agencies Public Safety Department 210-531-2200
Federal Security Agencies Federal Bureau of Investigation; Bureau of Alcohol, Tobacco and Firearms (ATF) 210-225-6741

210-805-2727  or  800-283-4867

Department of Homeland Security Regional Office 210-472-6030

 

Recovery Services Contacts

 

Organization Name Contact Information
BMS Catastrophe (Blackmon Mooring) 24-hr phone number: 800-433-2940
BELFOR 800-686-3333 
Eagle Environmental (hazardous spills and contaminants) 800-336-0909
Munters 800-686-8377 

Back to Disaster Plan

Emergency Building Evacuation Procedures

For general guidelines, refer to the UT Police Emergency Preparedness Manual.

Campus Status information can be found on this site: http://www.uthscsa.edu/status.asp.

When a fire alarm sounds inside the library building, or in the event of a campus emergency situation the following steps must be taken to evacuate the library by Evacuation Team (ET) members and all staff members:

  • Grab your cell phones to communicate with staff on the other floors and with the Evacuation Team.
  • ET members evacuate staff and patrons on your floor through the nearest exit.
  • Check the stacks, seating area and restrooms for lagging library users; make sure they exit through the nearest available door.  If a user refuses to leave the building, note the user’s location and continue to evacuate the building.  Give information on where they were last seen to the emergency crews when they arrive.
  • Physically challenged persons: ET member find some to accompany/assist the person out of the building. An emergency chair is located on the 5th floor, northeast exit. If it’s not feasible to fetch/use the chair, the escort must get them inside an emergency stairwell, ask others to inform emergency crews of their whereabouts and remain with them until further assistance arrives.
  • In the process of evacuating the building, staff should inspect their floors for smoke, fire, injuries or other emergencies and relay this information to the ET Coordinator.  Only attempt to put out a fire if it is small and you have been trained to use the fire extinguisher.
  • Upon evacuation, library staff are to meet at the designated meeting place, which is the motorcycle area of Lot 2, close to Dental Drive.   Each supervisor or designee should attempt to account for his/her staff.  See Appendix 6 for details on Departmental Emergency Evacuation Procedures.
  • Library staff at the designated meeting place will be notified via radio when the Safety Officer gives the all clear to return to the library building. Only UT Police, the Fire Chief, or Environmental Health & Safety officers can give the all clear to return to the building.
  • The Evacuation Team Coordinator and the Disaster Team Leader will remain near the library entrance (if safe) to keep people from entering the building, unless they are emergency personnel, and to act as liaison between emergency services and library administration
  • Upon return, please check your work areas for any damage to personal property, workspace and the building, and report them to the building fire marshal or library administration office.
  • Evening/Weekend staff will evacuate the floors–they may have to ask for assistance from library users.

Back to Disaster Plan

Evacuation Management Team Coordinator: Walter Creech

Office Phone:  210-567-2462

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Leads an evacuation management team with representatives from every area of the library
  • Coordinates, with the Evacuation Team, evacuation procedures for the Briscoe Library
  • Conducts periodic drills, with Environmental Health and Safety

During and After a Disaster

  • Mobilizes evacuation management team to evacuate the Library building
  • Assists Executive Director and disaster team leader in keeping open communications with UT Police and Department of Environmental Safety and Health.

 

Back to Library Disaster Team list.

Faculty from Other Institutions

Faculty at many San Antonio colleges and universities and all state university system faculty are eligible for a wide variety of privileges, including:

  • Books and audio/visual materials
  • Journals—print or electronic, in-house use at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Photocopy and printing (fee)

Due to licensing agreements and contracts, off-site access to electronic journals, books and databases is available only to currently employed or retired faculty and staff, and currently enrolled students.

Note: Faculty from other institutions around the state may qualify as TexShare borrowers.

 Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

2

Audiovisuals

1 week

1

Print Reserves materials (in-house use only)

3 hours

none

Library Registration

Faculty from other institutions may register in person at the Briscoe Library Circulation Desk or at the Laredo Regional Campus Library.

  • Create an account for book checkout.
  • A Faculty ID card, proof of current employment (if not indicated on the card) and state-issued ID (current driver’s license or passport) are required to register.
  • Borrowing privileges are valid for one year from date of issue and may be extended annually.
  • Registration cannot be renewed until all fines and other obligations have been cleared.

 Library Collection Use

Users may have up to 3 items checked out at any given time. Select library materials may be renewed in person or by calling the Circulation Desk at (210) 567-2440 or on the online catalog. Renewal will be denied if materials have reached their renewal limit, have been recalled, or are overdue.

Floor Plans: Briscoe Library

The Briscoe Library has four floors, numbered 2 through 5. The main entrance is on the 3rd floor.

Second Floor

Library Classrooms Map and Floor Plan

The 2nd floor offers ten lecture classrooms and three small group study rooms which can be reserved through University Scheduling. Assistance with the classrooms is provided by the MD Labs office, located on the 2nd floor. Access from the 2nd floor to the upper floors of the Briscoe Library is open Monday – Thursday, 7:00 a.m. – midnight, and Friday, 7:00 a.m. – 10:00 p.m.

The 2nd floor classrooms are available as a 24 hour study space. Study space is restricted to UT Health Science Center students, faculty and staff. A card reader entrance located near the 2nd floor lecture hall underneath Subway provides 24 hour access to the classrooms.

The Library Computer Classroom, Room 2.011, can be reserved by emailing askalibrarian@uthscsa.edu or by calling 210-567-2450.

Third Floor

The Briscoe Library main entrance is on the 3rd floor. The reference and reserve collections, Circulation Desk and the library Administration office are also on this floor. Wireless internet is available on every floor.

Library computers (PC and Mac), and multi-purpose copy/print/scan machines are located on the 3rd floor in the Information Commons. Nine group study rooms along the windows facing the parking lot are available by reservation.
Briscoe 3rd Floor

Fourth Floor

All print journals and books are shelved on the fourth floor (about 98% of our journals are available electronically).

The Office of Academic Quality Enhancement and the Center for Medical Humanities and Ethics are also located on this floor. The Collaboratory (Room 4.074) can be reserved for classes, meetings or large group study by emailing askalibrarian@uthscsa.edu or by calling 210-567-2450.

Briscoe 4th Floor

Fifth Floor

The Library’s Special Collections and the Howe Conference Room are located on the Fifth Floor. The X-Ray collection is in Room 5.052. The School of Medicine Office of Undergraduate Medical Education is also on this floor. Group study rooms are available by reservation.
Briscoe 5th Floor

Food and Drink Policy

Drinks are allowed and they need to be in covered containers.

Bugs like food, but so do people, so we’ve decided to allow eating in the library. However, this is a limited privilege: no hot food, no messy food, and, to be polite, no smelly food. Library staff have the authority to determine if your food meets these criteria.

Please use napkins liberally, and clean your hands before using library computers.

For your own comfort, and as a courtesy to your colleagues, we also ask that you clean up after yourself. Trash cans are located all over the library for your convenience. If you make a mess that you’re unable to clean up on your own, tell library staff, who will help you clean it up. You won’t get in trouble for reporting a spill.

And, please — no food deliveries to the library!

Reviewed 11/22/2013

General Guidelines for Briscoe Library Group Rooms

  1. Due to limited availability, only UT Health Science Center (HSC) students, faculty, residents, and staff may use individual or group study rooms. Group study rooms (but not individual rooms) are available for reservation.
  2. Group Use Room Reservations can be made at any Service Desk in the Library or by phone at (210) 567-2440. Reservations may also be made electronically during the hours of 8 am – 5 pm, Monday through Friday. You may be asked for a form of identification (i.e., HSC ID, driver’s license) to verify your HSC status. When making a reservation, be prepared to give one other person’s name in order to ensure that you or someone else are responsible to arrive at the reserved start time (see number 3*). REMINDER: Do not send electronic reservations outside of the indicated time frame. Email and instant messaging (IM) are monitored only during On-Call Librarian/Information open hours. Visit UT HSC Library Get Help Page for email address and IM information.
  3. All rooms available for group use (two or more people) can be used on a scheduled or unscheduled basis, with scheduled group use taking priority. *Room reservations made for group use become void if only one member of the group shows up. A group may not make multiple room reservations for the same time period.
  4. Reservations are made for one time use only. Other rooms in the HSC are more appropriate for recurring classes or meetings and should be reserved through Scheduling & Facilities Data Management at (210) 567-2655 or scheduling@uthscsa.edu.
  5. Reservations for group study will be accepted two hours before the needed time up to two weeks in advance of when the room is needed.
  6. Reservations will only be held for thirty minutes after the scheduled start time. If the “group” has not arrived within the grace period, the room becomes available for unscheduled use. Refer to #3.
  7. The Library is not responsible for unattended personal items.
  8. Requests for room use assistance and/or user verification should be directed to Library Staff on the 3rd floor.
  9. The Library reserves the right to refuse to reserve a room for any group or individual who abuses the facilities or policies.

(revised 9/25/09)