About the Library

John P. Howe, MD III Conference Room Guidelines


Room Description

The Howe Conference Room, located on the fifth floor of the Briscoe Library, provides group meeting space for approximately 20 persons. The room may be reserved for special university functions by HSC faculty and administrative staff, subject to approval by the Executive Director of Libraries. Because the room houses more than 1500 rare books, special security and safety regulations in addition to general library policies must be observed at all times.

Reserving the Room

Room reservations are made by calling the library’s Administration Office at (210) 567-2408 or by email to Goldspink@uthscsa.edu.

Room reservations will be maintained in the library’s Howe Conference Room Outlook Calendar. Information required for the reservation include: a) the name of the individual and department hosting the meeting or event; b) a department contact name and phone number; c) name of caterer if applicable, and d) whether a library supplied laptop will be needed.

The conference room is available for set-up and use only during regular library hours: Monday – Thursday, 7:00 a.m. – 12:00 midnight; Friday, 7:00 a.m. – 10:00 p.m.; Saturday, 9:00 a.m. – 10:00 p.m.; and Sunday, 10:00 a.m. – 12:00 midnight. Summer and Holiday hours will vary according to schedule.

Room Use Considerations

Furniture in the conference room may be rearranged, but should be returned to its original position at the conclusion of the meeting. Departments will be called to return room back to its original setting if this has not been done before 5:00 p.m. Extra furniture may not be stored in the fire exit stairwell.

Because the conference room is located on a fire exit route, it cannot be locked; therefore equipment or valuables should not be left unattended.  If library equipment is used, it will not be set up until the day it is needed and must be removed when the room is vacated or by 5:00 p.m. Entrances and exits must not be blocked with tables, chairs, extension cords, etc.

Library staff may occasionally need to retrieve books from the conference room while a meeting is in progress. Although staff will try to hold requests for books until after meetings are concluded, they will enter if necessary.

Restrooms are located next to the main elevators on each floor. The library’s staff room telephone may not be used and staff are not responsible for taking messages. Mobile telephones may be used only in the hall near public restrooms.

Secretaries needed for on-call services during use of the conference room may use furniture by the elevators on the 5th floor. Lounge seating is also available in the public area outside the conference room entrance. Only covered beverages are allowed in the public areas.


If food or refreshments are to be served, prior arrangements must be made with the library. The library should be notified of any food deliveries and the approximate time of arrival, ext. 7-2408. If University Dining (ARA) is to cater the event, the main library entrance may be used: however, serving carts must be covered and the service elevator should be used. Other caterers should use the service entrance on the library’s south side.

The staff room and staff kitchen adjacent to the conference room may not be used by groups using the conference room unless special permission has been obtained from the library Administration Office, ext. 7-2408.


Because a portion of the library’s rare book collection is housed in the Howe Conference Room, it is extremely important that clean-up be conducted immediately following any meeting where food or drink is served. If appropriate clean-up is not completed in a timely manner, the department or group reserving the room will lose privileges to reserve the Howe Conference Room in the future.

Groups using the conference room are responsible for making arrangements with Housekeeping to provide additional trash receptacles when necessary and removing trash, dishes, leftover food, etc., immediately after the conclusion of the meeting. If the meeting concludes at a time when Housekeeping is not available for clean-up, then it is the responsibility of the department making the reservation to assure that clean-up is completed. Special attention to clean-up should be made in the evening and during the weekend when Housekeeping is typically not available. Table cloths and/or place mats should be used to protect furniture. Both the credenza and the wooden tables in the room could be damaged if hot items are placed on their surfaces. Housekeeping should be notified immediately of any spills so that they can shampoo the carpet to prevent stains.

AV and Computer Equipment

Arrangements to use equipment (projectors, blackboards, etc.) should be made with the AV Services Department at ext. 7-2210. Groups requiring projectionist services should make arrangements with Classroom Services, ext. 7-2210. If a library supplied computer is needed, this should be indicated on the room reservation request. Groups may also supply their own laptop which can be connected to the video projector located in the conference room.


Persons using the conference room should note that it is located in a heavily used study area. Students have asked that persons entering and leaving the conference room be considerate and keep conversations outside the conference room to a minimum.

Any exception to these guidelines can be made only by the Executive Director of Libraries.

Reviewed 6/10/2014

Laredo Library Holiday Schedule 2014-2015


View the University Holiday Schedule


Day                      Date                                  Holiday                               Public Users        Card Swipe Access**
Friday August 29 8:00 a.m. – 12:00 p.m. 7:00 a.m. – 10:00 p.m.
Saturday August 30 CLOSED 7:00 a.m. – 3:00 p.m.
Sunday August 31 CLOSED 7:00 a.m. – 3:00 p.m.
Monday September 1  Labor Day CLOSED 7:00 a.m. – 10:00 p.m.
Wednesday November 26 Day Before Thanksgiving
9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Thursday November 27 Thanksgiving Day
Friday November 28 Thanksgiving Holiday CLOSED 7:00 a.m. – 10:00 p.m.
Saturday November 29 CLOSED 7:00 a.m. – 3:00 p.m.
Sunday November 30 CLOSED 7:00 a.m. – 3:00 p.m.
Friday December 19 8:00 a.m. – 12:00 p.m. 7:00 a.m. – 10:00 p.m.
Saturday December 20 CLOSED 7:00 a.m. – 3:00 p.m.
Sunday December 21 CLOSED 7:00 a.m. – 3:00 p.m.
Monday December 22* University Holiday 9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Tuesday December 23* University Holiday 9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Wednesday December 24 Christmas Eve CLOSED 7:00 a.m. – 10:00 p.m.
Thursday December 25 Christmas Day CLOSED CLOSED
Friday December 26 University Holiday CLOSED 7:00 a.m. – 10:00 p.m.
Saturday December 27 CLOSED 7:00 a.m. – 3:00 p.m.
Sunday December 28 CLOSED 7:00 a.m. – 3:00 p.m.
Monday December 29 9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Tuesday December 30 9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Wednesday December 31 9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Thursday January 1 New Year’s Day 2015 CLOSED CLOSED
Friday January 2 8:00 a.m. – 12:00 p.m. 7:00 a.m. – 10:00 p.m.
Saturday January 3 CLOSED CLOSED
Sunday January 4 CLOSED CLOSED
Monday January 5  Resume normal hours 9:00 a.m. – 5:00 p.m. 7:00 a.m. – 10:00 p.m.
Monday January 19 Martin Luther King, Jr. Day CLOSED 7:00 a.m. – 10:00 p.m.
Monday February 16 President’s Day CLOSED 7:00 a.m. – 10:00 p.m.
Sunday April 5 Easter Sunday CLOSED 7:00 a.m. – 3:00 p.m.
Friday April 24* Battle of Flowers 8:00 a.m. – 12:00 p.m. 7:00 a.m. – 10:00 p.m.
Monday May 25 Memorial Day CLOSED 7:00 a.m. – 10:00 p.m.
Friday July 3* Independence Observance Day 8:00 a.m. – 12:00 p.m. 7:00 a.m. – 10:00 p.m.
Saturday July 4 Independence Day CLOSED 7:00 a.m. – 3:00 p.m.
Sunday July 5 CLOSED 7:00 a.m. – 3:00 p.m.
* Mission Critical holiday ** Extended hours for UT Health Science Center ID holders only


Laredo Regional Campus Library

Monday-Thursday Friday Saturday and Sunday
9:00 a.m. – 5:00 p.m. 8:00 a.m. – 12:00 p.m (noon) Closed

View the Laredo Library holiday schedule.

Address & Contact Information

1937 E. Bustamante St.
Laredo, TX 78041
(956) 523-7404 or (956) 523-7426

Library Services

Library Collection

The Laredo Regional Campus Library has full access to the electronic resources licensed by The Libraries. In addition, the library has a variety of print books and journals and a collection of consumer health materials.

Mr. Victor Oliveros, a pioneer in border health issues in Laredo/ Nuevo Laredo as a founder of the U.S. Mexico Border Health Commission, was Chief of Environmental Health Services for the City of Laredo Health Department. Mr. Oliveros retired in 2005 and donated many print materials and slides to the Laredo Regional Campus Library. Further information about Mr. Oliveros and border health can be found at http://library.uthscsa.edu/exhibits/oliveros.cfm.

Document Delivery and Interlibrary Loan

Books, articles, journals and other library materials located at the Briscoe Library in San Antonio may be requested by Laredo Campus personnel at no charge through Document Delivery. Materials not owned by the UTHSCSA Libraries may be requested through Interlibrary Loan. There may be no charge for some Interlibrary Loan materials. Please contact Chris Gaspard  at sifuentes@uthscsa.edu with questions. Articles not available online can usually be scanned and delivered electronically to the Laredo Regional Campus Library.


Wireless access is available in the library. Wireless users must register their laptops to access the network. Laptops can be registered by calling the Briscoe Library at (210) 567-2440.

Library computers are available with Internet, email, Microsoft Office products and provide access to all electronic resources available on the main campus. Printing is available.

Meetings at the Library

Meetings may be held in the Laredo Regional Campus Library. Study tables and chairs are available to all library visitors.

Training and Classes

Hands on training in the use of the library catalog, Ovid, PubMed, RefWorks and other resources is offered periodically or by request. A list of currently-scheduled training classes may be found online.

Library and Outreach Services

Library staff provide services to assist library users from the UT Health Science Center and the community in finding and managing health sciences information resources efficiently. Circulation Desk staff are available during regular hours of operation to answer basic questions and help with locating items in the collection. Librarians at the Briscoe Library are on call Monday – Friday, 9:00 a.m. – 5:00 p.m. to provide assistance with in-depth consultations and one-on-one instruction in using databases and resources.  Library staff in Laredo and at the Ramirez Library in Harlingen are available Monday – Friday, 8:00 a.m. – 5:00 p.m. Librarians can also be reached by telephone, email and instant messaging.

Library classes for August and September


Scan this code with your smartphone camera QR reader app to find library classes online.

The Libraries offer classes, consultations and other training to assist with the effective use of databases and research tools.  All library classes are free and open to all.  Register today to reserve your spot!

Schedule a Special Class
To schedule a special class or orientation for your department or group at other days/times, please contact the library at (210) 567-2450 or email AskaLibrarian@uthscsa.edu.

Integrating Library Research Skills into Academic Course Content
Faculty are encouraged to integrate library research skills into course content.  Librarians are available to develop and teach classes that meet specific needs or are about a specific resource.  To learn more or to schedule a class, contact Katie Prentice at prenticek@uthscsa.edu or call 210-567-6606.

To register for a class or to see complete class descriptions, visit the Attend a Library Class page.

Briscoe Library – San Antonio

  • Using EBSCO CINAHL to Locate Nursing & Allied Health Information: August 9, 2012, 2:00 p.m. – 3:30 p.m., LIB 2.011
  • Library Basics: August 21, 2012, 11:00 a.m. – 12 noon, LIB 2.011
  • Introduction to EndNote: August 22, 2012, 10:00 a.m. – 11:00 a.m., LIB 2.011
  • Google Scholar for Scientific and Clinical Literature Searches: August 28, 2012, 11:00 a.m. – 12 noon, LIB 2.011
  • Introduction to PubMed: September 5, 2012, 1:00 p.m. – 2:00 p.m., LIB 2.011
  • Introduction to RefWorks: September 6, 2012, 11:00 a.m. – 12 noon, LIB 2.011
  • Creating and Presenting a Poster Session: September 12, 2012, 11:00 a.m. – 12 noon, LIB 4.074
  • Getting Started with Ovid Medline: September 17, 2012, 11:00 a.m. – 12 noon, LIB 2.011


Library Disaster Team

The Disaster Team Leader assumes a primary role in managing the disaster, working closely with the Executive Director of Libraries and other staff.  The Executive Director of Libraries will ultimately be responsible for all actions and decisions, based on advice from the Disaster Team.


The Library Disaster Team includes:

Executive Director of Libraries………………………………………………………………………… Rajia Tobia

Disaster Team Leader……………………………………………………………………………… Jonquil Feldman

Collection Resources Head………………………………………………………………………………  John Weed

Office Manager and Human Resources Representative………………………………. Herlinda Howard

Evacuation Management Team Coordinator…………………………………………………………. Ken Wise

Library Technology Coordinator…………………………………………………………………….. Eric Willman

Records Management and Special Collections Restoration Coordinator…………. Anne Comeaux

Photographers/Disaster Documentation Representatives……….. Robert Zuniga & Walter Creech


UT Health Science Center Disaster Support:

Chief, UT Police……………………………………………………………………………………….. Michael Parks

Asst VP for Environmental Health and Safety………………………………………… Michael Charlton

Asst VP for Campus Operations, Facilities Management…………………………….. Darrell Maatsch

The Disaster Team will:

  • Coordinate with emergency services (University Police, Facilities Management, Environmental Health and Safety) to determine when and where it is safe to enter the building.
  • Prepare for recovery.  Contact BMS Catastrophe (1-800-433-2940, 210-542-4180-cell).
  • Once staff are allowed back into the building, assess the nature and extent of damage and take photographs to document the damage.
  • Identify a disaster command post with necessary communication equipment, desks, and supplies for directing the recovery effort.
  • Work with BMS Catastrophe to assemble pallets, cartons, book trucks, and work crews.
  • Make salvage decisions and take action quickly because mold can start growing on wet materials within 48 hours.

For more details on handling specific emergencies, consult Procedures for Campus Emergency Situations.

Back to Disaster Plan

Library Divisions

Office of the Director

The Office of the Executive Director of Libraries, headed by Rajia Tobia, A.M.L.S., AHIP, Executive Director of Libraries, is responsible for overall planning, budget and personnel administration, building maintenance, staff development, and official communication with The University of Texas Health Science Center at San Antonio and external institutions and organizations.

Collection Resources

The Collection Resources division, led by John Weed, M.S.I.S., Head of Collection Resources, is responsible for print and online journal and book acquisitions, electronic resource licensing and management, consortium participation, cataloging, and binding.

Library and Outreach Services

The Library and Outreach Services division, led by Jonquil Feldman, M.A.L.S., AHIP, Director of Briscoe Library and Outreach Services, coordinates services to assist faculty, staff, students, researchers and the community in finding and managing health sciences information resources efficiently.

Access Services, headed by Chris Gaspard, M.L.I.S., Head of Access Services and Interlibrary Loan, staffs the Circulation Desk and keeps the library open 129 hours per week during the academic year. Circulation Desk staff process registration for borrowing privileges and off-campus access, check out or renew library materials, add money to print or photocopy accounts, receive fines and fees for Interlibrary Loan, Document Delivery and Literature Search services, and issue guest computer passwords. Access Services staff are responsible for reshelving library materials and generally ensuring an inviting environment in which to study and do research. The Document Delivery service provides copies of library-owned materials in print or electronic format. Interlibrary Loan staff obtain materials not available in the Library’s collection from other libraries and also loans or provides copies of materials from our collection to other libraries.

Outreach Services, headed by Peg Seger, M.A., M.L.I.S., Head of Outreach Services, is anchored by an annual outreach subcontract with the National Network of Libraries of Medicine South Central Region (NN/LM SCR) and by the Circuit Librarian Health Information Network (CLHIN).  Outreach activities include providing instruction on using PubMed, Medline Plus, and other health related databases to health professionals and the lay public at health fairs, professional meetings and community events. Accredited continuing education (CE) courses on using databases and other information resources are offered to nurses and pharmacists.

The CLHIN program provides information services to member hospitals and clinics in South Texas that have no other access to libraries or medical literature. Services include database searches on MEDLINE and other databases, document delivery and consultation on information management.

Click here to find out how you can contact library staff for assistance or to request a class or consultation.

Library Technology

Library Technology manages the library’s computer systems, Web site, and technical infrastructure.  Division staff also consult on issues related to scholarly communication.

The Web Team is responsible for design, development, and maintenance of all Health Science Center Libraries web sites, the staff intranet, and the web portions of the Digital Archive. The Web Team also offers usability consulting services to other departments on campus.

Library Systems is responsible for the library computer systems including library servers, software, hardware and peripherals for the public and staff, and for printing services. Library Systems staff install application software and maintain operating systems; assist library users with computer equipment and software; and are also responsible for the proper licensing of library software. Systems staff provide technical support to the public who are accessing library services from outside the library.

Special Collections

Special Collections, led by Anne Comeaux, M.L.S., CRM, is responsible for the University Archives, the P.I. Nixon Medical Historical Library, and the UT Health Science Center’s records management program. The University Archives houses important historical records for the university as well as manuscript collections and photographs documenting the history of medicine in San Antonio.  The P.I. Nixon Medical Historical Library has nearly 5,000 books on the history of the health sciences. The records management program updates the Health Science Center Records Retention Schedule (RRS) and trains staff in records management practices. Records Management Representatives appointed in each department work with the library to protect vital records and to ensure the timely disposition of records based on the retention periods designated in the RRS.

The UTHSC Digital Archive, headed by the Digital Archive Team includes digital collections, historical materials from the P.I. Nixon Medical Historical Library, theses and dissertations from the Graduate School of Biomedical Sciences, and documents relating to the UT Health Science Center San Antonio.

Library Policies


Library Technology: Eric Willman

Office Phone:  210-567-2433

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning and Response

  • Follows guidelines in the Business Continuity Plan
  • Coordinates maintenance of temporary library Web site with access to key information resources to be hosted off-site
  • Activates the temporary website as needed

Coordinates with UT Health Science Center Systems, Network and Operations (SNO) & Academic Technology Services (ATS) to:

  • Develop backup plan to minimize loss of access to servers and resources
  • Secure and reestablish computer network and systems
  • Reestablish telephone connections
  • Reestablish computer security system

Coordinates with Property Control and Facilities Management to:

  • Remove damaged or destroyed equipment
  • Identify appropriate means for disposal of destroyed equipment (there are EPA guidelines for disposal of many types of equipment including printers and photocopiers)

Works with Executive Director and Office Manager to:

  • Replace destroyed equipment
  • Identify key servers and equipment that should be restored first


Back to Library Disaster Team list.

Literature Search Service Request Form

UT Health Science Center librarians are available to conduct mediated, for-fee searches of a variety of databases, including some that are not available for self-searching. Charges for literature search services vary depending on user affiliation, preparation and search time, and database vendor charges.

Complete this form to request a search of library databases by a librarian. Once the form is submitted, you will be contacted by a librarian to discuss the search. Results generally include citations, abstracts (when available), and/or links to other relevant resources. If you have any questions about the literature search process, please contact Library Information Services at (210) 567-2450 or email askalibrarian@uthscsa.edu.

Costs – search fees are based on preparation and search time.

Affiliate Status Cost for first 30 minutes Cost for each additional 15 minutes
UT Health Science Center affiliates (including clinical faculty) $15.00 $7.50
Not affiliated with the Health Science Center $25.00 $12.50

Please note that mail ($2), fax ($2), and vendor database fees may apply.

If you have a preferred total cost limit (max cost), please specify it in the comments box near the end of the form.  This will help the librarian better understand your preferences.


If you have questions about your status, please check with the librarian.
Discuss your timeline with the librarian if you have a specific request for completion.
Describe your search in one or two sentences. Provide suggested keywords, terms, and helpful concepts
The librarian will ask for your project ID or credit card information. Do not insert those numbers into this form!