Policy

Disaster Plan: Appendices

 

APPENDIX 1: Briscoe Library Floor Maps

APPENDIX 2: Emergency Evacuation Team (Briscoe)

APPENDIX 3: List of Most Valuable Books, Records and Equipment–Not publicly available

APPENDIX 4: Emergency Salvage of Wet Books and Records

APPENDIX 5: Packing and Removal of Wet Library Materials

APPENDIX 6: Departmental Emergency Evacuation Procedures

Disaster Team Leader: Jonquil Feldman

Office Phone:  210-567-2430

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Calls regular meetings of the Disaster Team throughout the year
  • Ensures the disaster plan is updated annually or as needed
  • Maintains an emergency telephone and email contact list so that employees and other appropriate people are notified quickly after disaster strikes
  • Ensures that library staff are registered to receive HSC Alerts
  • Coordinates with the Senior Director of Libraries to work with the Department of Environmental Health and Safety and UT Police to ensure Library is in consistent compliance with broader disaster management policies
  • Establishes and maintains relationships with recovery companies.

During and After a Disaster

  • Consults with Senior Director of Libraries regarding building closure; follows guidelines in the Business Continuity Plan
  • Notifies division heads and  disaster team members of imminent danger or building closure (begins the telephone tree process)
  • Ensures a recording is made on the main line, 567-2400, stating the Library is closed and providing other pertinent information
  • Establishes a command center and delegates staff assignments as needed
  • Contacts Office of the President, External Affairs with library-related announcements, including library closure and reopening.  Does not contact media directly.
  • Ensures that library closure and reopening announcements are posted on website and in other media by Web Team
  • Works with Administration, Circulation, On-Call Librarian Services and Interlibrary Loan to ensure that voicemail recordings are changed to reflect current hours of service and contact information.
  • Oversees overall management of recovery and salvage operations
  • Supervises delivery and installation of equipment needed in recovery efforts
  • Assesses and records damage with other disaster team members
  • Identifies storage space for priority recovery list items
  • Receives reports from disaster team members
  • Prepares a post-disaster report

 

Back to Library Disaster Team list.

Emergency & Recovery Contact Information

Emergency conditions are normally managed by UT Police, Facilities Management, and Environmental Health & Safety (for significant disasters).  Contact the appropriate department directly as listed below.

Local Contacts

Library AdministrationRefer to the Library Administration Chain of Command
Staff Emergency Contact Information is on the Staff Intranet (not publicly available).
University Police From main campus
From off campus
Laredo
911
210-567-2800   
956-523-7414
Facilities Management 210-567-2885 (M-F 8:00 am – 5:00 pm) 210-567-2947 (all other times)
Housekeeping 210-567-2935
210-567-2947 (all other times)
Locksmith 210-567-2794
210-567-2947 (all other times)
UT Health Science Center Environmental Health & Safety Dept.
Business Hours
After Hours
 

210-567-2955
210-567-2800

Networks and Server damage   

UT HSC Computing Resources   
UT HSC Systems & Network Operations (SNO)

 

210-567- 2280
210-567-2190

Security Agency Contacts                                           

UT Police, Facilities Management or Environmental Health & Safety will contact the appropriate agencies.

University Police

From main campus
From off campus
Laredo
 911
210-567-2800   
956-523-7414
City/County Security 99-911
State Security Agencies Public Safety Department 210-531-2200
Federal Security Agencies Federal Bureau of Investigation; Bureau of Alcohol, Tobacco and Firearms (ATF) 210-225-6741

210-805-2727  or  800-283-4867

Department of Homeland Security Regional Office 210-472-6030

 

Recovery Services Contacts

 

Organization Name Contact Information
BMS Catastrophe (Blackmon Mooring) 24-hr phone number: 800-433-2940
BELFOR 800-686-3333 
Eagle Environmental (hazardous spills and contaminants) 800-336-0909
Munters 800-686-8377 

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Emergency Building Evacuation Procedures

For general guidelines, refer to the UT Police Emergency Preparedness Manual.

Campus Status information can be found on this site: http://www.uthscsa.edu/status.asp.

When a fire alarm sounds inside the library building, or in the event of a campus emergency situation the following steps must be taken to evacuate the library by Evacuation Team (ET) members and all staff members:

  • Grab your cell phones to communicate with staff on the other floors and with the Evacuation Team.
  • ET members evacuate staff and patrons on your floor through the nearest exit.
  • Check the stacks, seating area and restrooms for lagging library users; make sure they exit through the nearest available door.  If a user refuses to leave the building, note the user’s location and continue to evacuate the building.  Give information on where they were last seen to the emergency crews when they arrive.
  • Physically challenged persons: ET member find some to accompany/assist the person out of the building. An emergency chair is located on the 5th floor, northeast exit. If it’s not feasible to fetch/use the chair, the escort must get them inside an emergency stairwell, ask others to inform emergency crews of their whereabouts and remain with them until further assistance arrives.
  • In the process of evacuating the building, staff should inspect their floors for smoke, fire, injuries or other emergencies and relay this information to the ET Coordinator.  Only attempt to put out a fire if it is small and you have been trained to use the fire extinguisher.
  • Upon evacuation, library staff are to meet at the designated meeting place, which is the motorcycle area of Lot 2, close to Dental Drive.   Each supervisor or designee should attempt to account for his/her staff.  See Appendix 6 for details on Departmental Emergency Evacuation Procedures.
  • Library staff at the designated meeting place will be notified via radio when the Safety Officer gives the all clear to return to the library building. Only UT Police, the Fire Chief, or Environmental Health & Safety officers can give the all clear to return to the building.
  • The Evacuation Team Coordinator and the Disaster Team Leader will remain near the library entrance (if safe) to keep people from entering the building, unless they are emergency personnel, and to act as liaison between emergency services and library administration
  • Upon return, please check your work areas for any damage to personal property, workspace and the building, and report them to the building fire marshal or library administration office.
  • Evening/Weekend staff will evacuate the floors–they may have to ask for assistance from library users.

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Evacuation Management Team Coordinator: Walter Creech

Office Phone:  210-567-2462

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Leads an evacuation management team with representatives from every area of the library
  • Coordinates, with the Evacuation Team, evacuation procedures for the Briscoe Library
  • Conducts periodic drills, with Environmental Health and Safety

During and After a Disaster

  • Mobilizes evacuation management team to evacuate the Library building
  • Assists Executive Director and disaster team leader in keeping open communications with UT Police and Department of Environmental Safety and Health.

 

Back to Library Disaster Team list.

Faculty from Other Institutions

Faculty at many San Antonio colleges and universities and all state university system faculty are eligible for a wide variety of privileges, including:

  • Books and audio/visual materials
  • Journals—print or electronic, in-house use at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Photocopy and printing (fee)
  • Typewriter

Due to licensing agreements and contracts, off-site access to electronic journals, books and databases is available only to currently employed or retired faculty and staff, and currently enrolled students.

Note: Faculty from other institutions around the state may qualify as TexShare borrowers.

 Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

2

Audiovisuals

1 week

1

Print Reserves materials (in-house use only)

3 hours

none

Library Registration

Faculty from other institutions may register in person at the Briscoe Library Circulation Desk or at the Laredo Regional Campus Library.

  • Create an account for book checkout.
  • A Faculty ID card, proof of current employment (if not indicated on the card) and state-issued ID (current driver’s license or passport) are required to register.
  • Borrowing privileges are valid for one year from date of issue and may be extended annually.
  • Registration cannot be renewed until all fines and other obligations have been cleared.

 Library Collection Use

Users may have up to 3 items checked out at any given time. Select library materials may be renewed in person or by calling the Circulation Desk at (210) 567-2440 or on the online catalog. Renewal will be denied if materials have reached their renewal limit, have been recalled, or are overdue.

Food and Drink Policy

Drinks are allowed and they need to be in covered containers.

Bugs like food, but so do people, so we’ve decided to allow eating in the library. However, this is a limited privilege: no hot food, no messy food, and, to be polite, no smelly food. Library staff have the authority to determine if your food meets these criteria.

Please use napkins liberally, and clean your hands before using library computers.

For your own comfort, and as a courtesy to your colleagues, we also ask that you clean up after yourself. Trash cans are located all over the library for your convenience. If you make a mess that you’re unable to clean up on your own, tell library staff, who will help you clean it up. You won’t get in trouble for reporting a spill.

And, please — no food deliveries to the library!

Reviewed 11/22/2013

Health Careers High School Students

Juniors and seniors from Health Careers High School are eligible for a variety of privileges, including using :

  • Books and audio/visual materials
  • Journals—print or electronic, in-house use at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Photocopy and printing (fee)
  • Typewriter

Note: Other high school and university students (undergraduate or graduate), and other high school students who are over age 18 may qualify as TexShare borrowers or courtesy borrowers.

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

none

Journals

none

n/a

Audiovisuals

none

n/a

Print Reserve materials (in-house use only)

3 hours

none

 Library Registration

Students may register in person at the Briscoe Library Circulation Desk or at the Laredo Regional Campus Library.

  • Create an account for book checkout.
  • Health Careers High School student ID card is required to register.
  • Borrowing privileges are valid for the current academic year.
  • Registration cannot be renewed until all fines and other obligations have been cleared.

 Library Collection Use

Users may have up to 3 items checked out at any given time.

Updated 11/26/2013

Health Professionals

Doctors, dentists, nurses, or other licensed health care practitioners living or practicing in Texas may register with the Library as an area health professional and have access to a wide variety of services including:

  • Books and audio/visual materials
  • Journals—print or electronic, in-house use at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Interlibrary Loan & Document Delivery*(fee)
  • Photocopy and printing (fee)
  • Typewriter
  • Proxy Borrowers

Due to licensing agreements and contracts, off-site access to electronic journals, books and databases is available only to currently employed or retired faculty and staff, and currently enrolled students.

*Interlibrary Loan & Document Delivery are available for individuals requesting information for personal or academic research and may not be used by health professionals on behalf of law firms, corporations, or organizations.

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

2

Reserve materials

varies

none

Library Registration

  • Create an account for book checkout  and Interlibrary Loan services.
  • Area health professionals may register in person at the Briscoe Library Circulation Desk or at the Laredo Regional Campus Library.
  • A state-issued ID (current driver’s license or passport) and a copy of your Texas license to practice are required to register.
  • Borrowing privileges are valid for one year from date of issue unless the license expires prior to that, and may be extended annually.
  • Registration cannot be renewed until all fines and other obligations have been cleared.

Library Collection Use

Users may have up to 3 items checked out at any given time. Select library materials may be renewed in person or by calling the Circulation Desk at (210) 567-2440 or on the online catalog. Renewal will be denied if materials have reached their renewal limit, have been recalled, or are overdue.

Human Resources and Business Administrator: Herlinda Howard

Office Phone:  210-567-2407

Emergency Contact Information is on the Staff Intranet (not publicly available).

Regular Duties related to Disaster Planning

  • Maintains and updates list of keys and card readers annually or as necessary
  • Establishes and maintains an inventory of library assets
  • Maintains current list of all staff office phone numbers for updating the telephone tree

During and After a Disaster

  • Contacts recovery vendors and services at the request of the disaster team or collections manager
  • Tracks and coordinates expenditures
  • Coordinates with Senior Director of Libraries and Associate Library Director to authorize temporary staff assignments and workspaces if needed
  • Coordinates with Technology Coordinator to replace equipment and to identify key servers and equipment that should be restored first
  • Coordinates payment for supplies and services needed
  • Recruits volunteers and ensures they all sign a waiver form
  • Arranges for food and drink for recovery workers as determined necessary
  • Works with Robert Zuniga, Senior Clerk to update the inventory of library possessions as damaged items are discarded
  • Maintains a list of possessions sent out for refurbishing, if applicable
  • Works with Senior Director of Libraries to submit insurance claims for Library
  • Coordinates with Human Resources to assist any employee injured in the disaster or during recovery with workman’s compensation or insurance claims
  • Enrolls the assistance of the Employee Assistance Program if necessary

 

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