University Records

Managing Your Email

The handouts and webinars on this page were developed by the Texas State Library and Archives Commission to help personnel at state agencies and local governments manage their email.  They are free to everyone.  The webinars are archived at the Texas State Library and Archives Commission website and may be viewed as a guest.  You may also create an account to login so you can print out a certificate for the course.  Click Download the Archived Webinar on the course webpage to view the webinar.  The download may take a few seconds.

Email Management: Part 1Email Management: Part I  (run time 64 minutes)

This is the first in a two-part webinar on email management. Topics include the laws and rules regarding email as records, how to determine when an email is a record and how to identify which emails you should keep. Also included are a discussion of the most common categories of email records, one way to organize your inbox, and some productivity tips to help make all aspects of your email use more efficient.

Handout       (You may need to click Login as a guest to view the handout.)

View Part 1   (You may need to click Login as a guest to view the webinar then click on Download the Archived Webinar )

 

Email Management: Part 2Email Management: Part 2 (run time 56 minutes)

This is the second part of the email management webinar series. This webinar is targeted towards Records Management Officers (RMOs) or anybody seeking more advanced knowledge of email management. Discussion includes the RMO’s role regarding email management and what RMOs should include in email policies and training. Next, is a discussion on how local governments and state agencies currently handle the emails of exiting employees and TSL recommendations for the best practices for confronting this problem. Also included are what components of an email should be included in the record,  including instructions on what metadata to retain.

Also discussed are alternative approaches for filing plans for email other than Outlook and brief discussions of the technology and advantages of encryption and auto classification tools, ediscovery, and email archiving software.

Handout for Part 2  (You may need to click Login as a guest to view the handout.)

View Part 2   (You may need to click Login as a guest to view the webinar then click on Download the Archived Webinar )

The Boehm Birds: An Edward Marshall Boehm Collection

Banner featuring a ceramic sculpture of two Verdins perched on a plant by Boehm.

History of the Boehm Collection

Photograph of Mrs Edward Boehm at a reception at the Health Science CenterThe Dolph Briscoe Jr. Library houses a collection of fine porcelain sculptures created by world renowned artist and sculptor Edward Marshall Boehm. The 15 Boehm sculptures were donated to the University of Texas Health Science Center by Mrs. Edward Marshall Boehm on January 26, 1973. A reception honoring Mrs. Boehm on the occasion of the presentation of the gift was held in the Auditorium Foyer on September 7, 1973. The sculptures were originally placed in the President’s suite and in the auditorium, but were moved to the Briscoe Library in 1997 at the suggestion of Dr. Virginia Bowden, Library Director, when one of the birds was damaged in their previous location. The Briscoe Library is fortunate to house and display these sculptures; they can be found in various locations in the library.

 

View the Boehm Birds

 

Edward Marshall Boehm: Biography of an Artist

Black and white photograph of Edward Marshall BoehmEdward Marshall Boehm was born in Baltimore and orphaned at the age of seven. He showed some artistic ability at an early age, but it was not until after World War II that he was drawn to the art of sculpture which would be his vocation. Working in a convalescent home for returning soldiers, he first picked up a ball of clay and realized that this would be his medium. Before the war, he had had some success as a cattle breeder, and it was his familiarity with animals and his eye for their structural composition that contributed to his skill with sculpting animals. He was attracted to the art of porcelain sculpture and, after visiting some porcelain factories in Trenton, New Jersey, became determined to set up his own factory. In the basement of his home, he developed a formula for an excellent porcelain and began producing sculptures. His wife, Helen, became his distributor, sales manager, and public relations voice, but the pervasive prejudice against American-made porcelain which existed at the time was difficult to overcome, and they struggled, their finances dwindling. Their breakthrough came in 1951, when the Curator of the American Wing of the Metropolitan Museum of Art in New York purchased two statues for the museum’s collection, thus giving an authoritative endorsement of Boehm’s art. Still, it was not until 1955 that Boehm’s company really began to grow. By the time of Edward Marshall Boehm’s death in 1969, he had seen his porcelains placed in the permanent collections of many of the world’s most important museums and galleries. Today one can view Boehm’s sculptures in the Metropolitan Museum of Art, the Hermitage, the Smithsonian, and the Tokyo National Museum. In 1992, a wing in the Vatican Museum of Art in Rome was named in memory of Edward Marshall Boehm; he was the first American to receive that honor.

Bibliography

Fine Porcelain Creation

The name “porcelain” was given to translucent vitrified stoneware in China by the explorer Marco Polo in the 13th century. He thought that it resembled a certain seashell named genus porcellana because of its high gloss and translucency. Porcelain is made up of a high temperature (2400° F) fusion of fine white clay and feldspar. To make a sculpture like the Boehm birds, the figure is first modeled in clay or wax. A mold is made from the figure (or many molds in the case of complex figures) and a cast is made by pouring the fine porcelain mixture into it. After the lining of this mold has hardened, the liquid center is poured out, and the mold is removed. At this time if the model was made in sections, the sections are assembled, and fine details are added by hand. The figure is placed in a kiln for twelve to 24 hours, then cooled for three days. At this time it is in its “bisque” state, and may be colored and then glazed, if desired.

Bibliography
  • Cosentino, F. J. (1960). Boehm’s Birds : the Porcelain Art of Edward Marshall Boehm. New York: Frederick Fell, Inc.
  • Duffy, M. (1971, May-June). Of Clay & Fire : Conservation in Ceramics. Louisiana Conservationist Magazine.

Photograph of a ceramic sculpture of a roadrunner created by Boehm

University Records

Collection Overview

The Briscoe Library has been designated as the UT Health Science Center’s repository for all university records that the state has mandated must be made available to the public, as well as other university records that need to be available for general staff use.

The Digital Archive’s University Records Collection consists of a variety of materials, including student evaluations, affirmative action plans, Higher Education Administrative Accountability Reports, reaccreditation compliance audits, and strategic self-study reports. Other university records can also be made available at the request of departments.

The Records Retention Schedule provides additional information on the records management and evaluation process of the UT Health Science Center at San Antonio. For more information on the Record Retention Schedule, and to search for specific types of records, please visit the University Records Management page.

 

Projects

Boehm Birds

The 15 Boehm sculptures were donated to the University of Texas Health Science Center by Mrs. Edward Marshall Boehm on January 26, 1973. A reception honoring Mrs. Boehm on the occasion of the presentation of the gift was held in the Auditorium Foyer on September 7, 1973. The sculptures were originally placed in the President’s suite and in the auditorium, but were moved to the Briscoe Library in 1997 at the suggestion of Dr. Virginia Bowden, Director.
See the Boehm Birds