Organization

Briscoe Library Disaster Plan

 

Definition of Disaster

The UT Health Science Center Handbook of Operating Procedures defines a physical disaster as involving potential property damage and possible safety threat to persons. (http://www.uthscsa.edu/hop2000/8.3.2.pdf)  For purposes of this plan, a disaster is defined as an unexpected, adverse event that damages the Library’s facilities or systems and/or substantially diminishes the Library’s ability to offer its usual resources and services.  Disasters may be large events that everyone on site quickly notices (e.g. fire, tornado, explosion, flood), or more minor events (e.g., slow leak of water) – of little or no danger to persons and perhaps not quickly noticed – that still can cause great harm to the Library.

Emergencies include life-threatening situations, fire, explosions, severe weather, loss of electric power, accidents and medical problems.

Non-emergency situations that may warrant action include loss of network connectivity, unruly persons, discovery of vandalism, theft, mutilation, assault or harassment, and other criminal activity. Loss of telephone service to the campus is an emergency situation if the 911 line is unavailable. In general, it is at the discretion of the supervisor on duty to determine whether UT Police should be called or other actions should be taken.

 

Library Administration Chain of Command

Executive Director of Libraries

Director of Library and Outreach Services

Head of Collection Resources

Head of Library Technology

Asst. Director, Digital and Special Collections

Library Administrator

General Plan of Action in Case of a Disaster

  • Call University Police at 911 or 567-2800
  • Evacuate the library if lives are in danger
  • Contact the Library Administration Chain of Command listed above
  • The Disaster Team Leader will contact members of the Disaster Team.


Table of Contents

Library Disaster Team Members

Procedures for Campus Emergency Situations

Emergency Building Evacuation Procedures

Policies for Emergency Closure

Emergency and Recovery Contact Information

UT Health Science Center Disaster Support

Procedures for Non-Emergency Safety or Security Situations

Appendices

Appendix 1  Briscoe Library Floor Maps

Appendix 2  Emergency Evacuation Team

Appendix 3  Priority List of Collections, Administrative Records and Equipment (not publicly available)

Appendix 4  Emergency Salvage of Wet Books and Records

Appendix 5  Packing and Removal of Wet Library Materials

Appendix 6  Departmental Emergency Evacuation Procedures

 

Distribution of the Disaster Plan

  • Each member of the Disaster Team, as well as the Executive Director of Libraries, will have a personal copy of the full plan to be kept at home.
  • A current, electronic copy of the plan will be on the Library’s website at http://library.uthscsa.edu/2012/03/d-plan-overview/.
  • A pocket guide (maintained by Susan Hunnicutt) will be distributed to the Library Leadership Team.
  • A Business Continuity Plan is reviewed annually and updated as needed by Susan Hunnicutt.

The Disaster Plan will be updated annually as:

The Disaster Team evolves

New procedures are developed

The supply list is modified

The Library’s physical space changes

Different disasters or recovery methods are identified.

 

Updated by Jonquil Feldman, September 13, 2013

Emergency & Recovery Contact Information

Emergency conditions are normally managed by UT Police, Facilities Management, and Environmental Health & Safety (for significant disasters).  Contact the appropriate department directly as listed below.

Local Contacts

Library AdministrationRefer to the Library Administration Chain of Command
Staff Emergency Contact Information is on the Staff Intranet (not publicly available).
University Police
From main campus

From off campus

Harlingen (RAHC)

Laredo

911

210-567-2800   

956-365-8900

956-523-7414

Facilities Management 210-567-2885(M-F 8:00 am – 5:00 pm)210-567-2947 (all other times)
Housekeeping 210-567-2935210-567-2947 (all other times)
Locksmith 210-567-2794210-567-2947 (all other times)
UT Health Science Center Environmental Health & SafetyDept.Business Hours

After Hours

210-567-2955

210-567-2800

Networks and Server damage    UT HSC Computing Resources    UT HSC Systems & Network Operations (SNO) 210-567- 2280210-567-2190

Security Agency Contacts                                           

UT Police, Facilities Management or Environmental Health & Safety will contact the appropriate agencies.

University Police

From main campusFrom off campus

Harlingen (RAHC)

Laredo

 911210-567-2800   

956-365-8900

956-523-7414

City/County Security 99-911
State Security Agencies Public Safety Department 210-531-2200
Federal Security AgenciesFederal Bureau of Investigation; Bureau of Alcohol, Tobacco and Firearms 210-225-6741210-805-2727  or  800-283-4867
Department of Homeland Security Regional Office 210-472-6030

 

Recovery Services Contacts

 

Organization Name Contact Information
BMS Catastrophe (Blackmon Mooring) 24-hr phone number: 800-433-2940 
BELFOR 800-686-3333  
Eagle Environmental (hazardous spills and contaminants) 800-336-0909
Munters 800-686-8377  

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