Resources For…

Evernote for Students

Evernote logo

Have you heard about Evernote? Our librarians are big fans of the resource, now available on a wide range of devices (web, desktop, Android, iPhone, iPad, Blackberry, and Windows Phone 7). The quickest way to describe Evernote is an an extensive note-taker. It can be used to create notes from text, audio, photos, attachments, location-based information, and tagging – which are saved to the cloud.  Evernote is an effective tool if you want to find quick and easy ways to organize your life. It can be helpful for study, to remember to buy milk or groceries, and to save content needed for class.

Pros:

  • Easy to use
  • Versatile for professional and personal needs
  • Create and edit notes, to-dos, and task lists
  • Organize by notebooks and tagging
  • Save, sync, and share files

Cons:

  • Free version does not allow offline storage to notebooks
  • Unable to edit PDF files

And just in case students need a reminder – Evernote is not meant to store patient information. We believe everyone knows and understands the facts about patient privacy, but when in doubt – err on the side of caution.

Additional Resources:

 

 

Find Help – Tipsheets & User Guides

Database Tipsheets & Tutorials

Many of the tipsheets on this page were created by library staff, others are linked materials are created by other libraries or by the database producers.  If you have any questions, please contact us.

EBSCO

OvidSP – Medline

PubMed

Scopus

Web of Knowledge

Interactive Tutorials

Library Tool Guides

On this page we make available tipsheets and how-to guides available on a variety of topics. Some tipsheets are made by the libraries and others are link to official help information. Contact us if you need help.

Bibliographic Management Software

RefWorks

EndNote

EndNote X7

EndNote X6

EndNote X5

EndNote X3

EndNote X2

EndNote X1 (version 11)

EndNote X (version 10)

General Computer Skills

  • Ejercitando con Mi Raton – Spanish-language tutorial teaching basic mouse skills: clicking links, selecting and copying text, and manipulating common web form elements.

Five Myths About Copyright

Myth 1: “If it’s published openly on the Internet, I’m free to copy and repost at will.”

Some people confuse the fact that a work is “publicly accessible,” available for anyone to read or download on the Internet, with the idea that it’s in the “public domain,” and thus not subject to copyright protections.  In fact, those two concepts have nothing to do with one another.  Nearly all work published on the Internet is subject to copyright protections.

Copyright applies to all “original works of authorship” as soon as they are fixed in some tangible form of expression.  As soon as you click “save” or “publish,” you have created a copyrighted work, and you own the copyright on that work until or unless you give, sell, or sign some or all those rights over to someone else.  So every work of original creation that is written, recorded, notated, drawn, photographed, or otherwise captured — including a work published on the Internet — is protected by copyright.

Myth 2: “If I’m using it for educational or noncommercial purposes, it’s ‘fair use’ and I don’t need to seek permission.”

Not all educational or noncommercial uses automatically qualify as “fair use”.  Although the law sets out purposes and factors to be considered when judging whether a use is fair or infringing, the ultimate judgment would lie in a court’s interpretation.  Examples of activities that courts have found “fair” include: “quotation of excerpts in a review or criticism for purposes of illustration or comment; quotation of short passages in a scholarly or technical work, for illustration or clarification of the author’s observations; use in a parody of some of the content of the work parodied; summary of an address or article, with brief quotations, in a news report; … reproduction by a teacher or student of a small part of a work to illustrate a lesson…” [Register of Copyrights, 1961, quoted in US Copyright Office FL-102, 2009].  In the same document, the Copyright Office explains that “[t]he distinction between fair use and infringement may be unclear and not easily defined. There is no specific number of words, lines, or notes that may safely be taken without permission. Acknowledging the source of the copyrighted material does not substitute for obtaining permission.”

So the “fair use” doctrine may be a defense against infringement claims for a one-time use of a limited amount of material used for teaching, scholarship, or research, if you don’t have time to receive permission in advance of the use.  However, you should always attempt to obtain permission from the rightsholder if you will be copying significant portions of a work, redistributing it, or creating a new work based upon it — and you should document your attempt to get that permission before using the material.

Fortunately, here at the Health Science Center, you have a couple of alternatives that you can use to avoid the need to seek permission:

  1. You have access to an enormous amount of material through the library, so if you can link readers to that content online instead of copying or distributing it, you do not need permission.  By using the library’s linking service, you will assure that only authorized Health Science Center users have access to the copyrighted material.  You can learn more about how to link to library material here.
  2. If you’re sharing published materials such as journal articles or book chapters with other UT System employees, students or colleagues, your use may be covered by the UT System’s Annual Academic License from the Copyright Clearance Center.  You can learn more about the Copyright Clearance Center Annual License here.

Myth 3: “If it doesn’t include the ©, it’s not copyrighted.”

Since 1989, a copyright notice is not required for a work to be covered by copyright protection.  Registering copyright with the US Copyright Office gives rightsholders the option to pursue damages in court for infringement, but it is also not required for a work to be protected by copyright.  All original works of authorship are protected by copyright as soon as they are fixed in tangible form, whether or not they include a notice or are registered.

Myth 4: “If it’s out of print, it’s out of copyright.”

Even if an item is out of print, it still is subject to copyright protections during a certain amount of time.  That amount of time has varied through the years, but in the US, nearly all works published since 1923 are still under copyright protection.  Current works will not enter the public domain for a long time: works published since 1978 are generally subject to copyright protections until 70 years after the author’s death.  This document from the Cornell Copyright Information Center breaks down the duration of copyright under US law for different works and circumstances.

Myth 5: “If I wrote it, it can’t infringe anyone else’s copyright.”

Generally, authors own the copyrights on works they create.  However, authors sometimes sign publication agreements with publishers without reading and negotiating them carefully.  Some publication agreements involve the transfer of rights from the author to the publisher, which could prevent the author from copying or distributing the material in some cases.  It’s important for authors to always read and understand publication agreements before signing them, and to negotiate them with publishers if the terms are unfavorable.

Further reading:

Bailey J. Copyright myths [Internet]. New Orleans: Plagiarism Today; 2011. Available from: http://www.plagiarismtoday.com/stopping-internet-plagiarism/your-copyrights-online/3-copyright-myths/

Jassin LJ. Ten common copyright permission myths. New York: CopyLaw.com; 2011. Available from: http://www.copylaw.com/new_articles/copy_myths.html

Keyt R. Top 10 urban copyright myths. Phoenix (AZ): KeytLaw: A Legal Information Resource; 2009. Available from: http://www.keytlaw.com/Copyrights/top10myths.htm

Templeton B. 10 big myths about copyright explained [Internet]. [n.p.]: templetons.com; 2008. Available from: http://www.templetons.com/brad/copymyths.html

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Five Principles for Copyright Success

Principle 1: Link instead of copying.

What’s the best way to share an article with your students or colleagues?  Many people are accustomed to scanning or saving the article to their computer, and then attaching that copy to an email, or posting it online in a system like Blackboard.  Unfortunately, doing so means copying and distributing the article — both activities that are restricted by copyright.

To avoid those problems, it’s far better to find or create a link (URL) that points to an authorized online copy of the article, such as one posted by the publisher.  When you use the library’s Link Generator, you assure that only authorized Health Science Center users have access to the copyrighted material, and that they can access it without problems both on-campus and off-campus.

Besides reducing copyright hassles, there are other advantages to distributing links instead of copied articles:

  • Some email systems limit the number or size of attachments that users can send or receive, but links don’t have that problem.
  • Links don’t fill up computer storage limits — such as those in a Blackboard course site — like PDF documents do.

Principle 2: Always acknowledge your sources.

Researchers and educators recognize the ethical importance of citing their sources in all scholarly work.  The same principle extends to all teaching materials, writing and presentations you create — not only for quotes and text excerpts, but also every time you use images, videos, audio, or multimedia created by others.  Citing your sources is not a substitute for making sure you have proper permission to use those sources — and it isn’t a legal protection against an infringement claim.  Nonetheless, it’s an important example to set for students and colleagues, and some licenses grant permission to use material with the specific requirement that you acknowledge the creator or source of the material.

If you’re not sure how to properly cite material you’re using, we have some suggested tools and sources for you.

Principle 3: Seek permission to copy, redistribute or adapt material.

If you intend to copy, redistribute, adapt or perform a whole work or significant portion of it for your class, presentation, or project, you should always attempt to obtain permission from the rightsholder first.  This includes not just text, but also audio, video and images, which are often reused in their entirety (or near entirety).  You should document your request for permission before using the material, even if you don’t receive a response to your request before you give your class or turn in your project.

If the material was published with a copyright notice (i.e. “© 2006 Sample Publishing Inc.”) then it’s easy to know where to send the request — contact the person or company shown in the notice.  If not, then try to identify and start with the original author or publisher of the material — they can let you know if the rights have been transferred to someone else.  The University of Texas at Austin’s Copyright Crash Course includes a handy template for a permissions request letter that you can grab, fill in, and send.

Principle 4: Creative Commons makes it easy.

Many scholars and creators are happy for others to share, reuse and redistribute their work, and many don’t want to require everyone ask for permission as described above. In 2001, a group of education experts, technologists, legal scholars, investors, entrepreneurs and philanthropists came together to find a way to address this problem, and called themselves Creative Commons.  In 2002, the first Creative Commons licenses were released.  These licenses allow creators to retain the copyright to their work, but release their work for the public to use, with a few conditions (or in some cases, with no conditions at all).  The typical Creative Commons license allows anyone to reuse material, as long as they acknowledge the creator.  Some Creative Commons licenses allow reuse for only noncommercial purposes, some only allow uses that maintain the work in its original form (“No Derivatives”), and some require that any new work that adapts the licensed material also be released with a Creative Commons license (“Share Alike”).

For creators and authors who wish to allow others to share their work, Creative Commons licenses make it easy to ensure that their intentions are understood up front. For people searching for material to reuse and adapt, Creative Commons licenses make it easy to find that material and use it in a way that respects the creator’s wishes or conditions.  To choose a Creative Commons license and learn how to apply it to your work, use the “Choose a License”  tool.  We’ve also got some suggestions on how to easily search for Creative-Commons-licensed material that you can reuse and adapt for your own work.

Principle 5: Manage your own copyrights wisely.

Scholars are generally interested in ensuring the widest possible distribution of their work, to promote their own career growth and contribute to scholarship in their field. However, some publishers ask authors to sign over copyright in their work to the publisher as part of a publication agreement.  This can inhibit authors’ ability to reuse or distribute their own works to colleagues, students, or online repositories.  If authors don’t retain certain rights, it can also be difficult for them to comply with the terms of grants such as those from the NIH, which require authors to make their work available in a public repository (i.e. PubMed Central).

It is important for authors to understand that publication agreements are negotiable.  Many authors have successfully renegotiated these agreements with publishers, have stricken problematic language, or have attached addenda that retain important rights for themselves — and publishers have accepted these changes.

It’s critical that you carefully read any publication agreement that you are asked to sign by a publisher.  If there is language you disagree with, cross it out and write in alternative language.  You can also attach an addendum that spells out the rights you wish to retain.  One example of such an addendum is the SPARC Author Addendum, which is explained in further detail here.

Further reading:

Creative Commons. Creative Commons [Internet]. Mountain View (CA): Creative Commons; 2011. Available from http://creativecommons.org/

Harper GK. Copyright Crash Course [Internet]. Austin (TX): University of Texas Libraries; 2007. Available from: http://copyright.lib.utexas.edu

Scholarly Publishing & Academic Resources Coalition. SPARC Resources for Authors [Internet]. Washington: Association of Research Libraries; 2011. Available from: http://www.arl.org/sparc/author/

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Five Tools That Can Help

Tool 1: The Link Generator.

When you want to distribute articles to students or colleagues, it works so much better to send or post links, as opposed to a copy of the article itself.  Sometimes, though, it’s difficult to find a link to a given article that will consistently work, both on-campus and off-campus.  That’s why the Health Science Center Libraries created the Link Generator — it’s a way to take one of several simple identifiers that most scholarly articles possess — either a PubMed ID (PMID), a Digital Object Identifier (DOI), or another ID — and quickly turn it into a short, simple, persistent link that works for Health Science Center faculty, staff, or students, on-campus or off-campus.

To begin, just go to http://link.uthscsa.edu/ and drop a PMID, DOI, CINAHL Accession Number, or PubMedCentral ID (PMCID) in the box.  Or if you prefer, you can just attach the identifier to the end of that same URL: for example, the link for an article with PMID 19197747 will be http://link.uthscsa.edu/19197747.

Tool 2: Citation Help Resources.

There are lots of formats and models to help you create citations to works you wish to acknowledge.  The two most important things to remember when creating citations are:

  1. Your citation should prominently identify the creators of the work you are citing, whether they are individuals or entities, to ensure they get due credit for their creation.
  2. Your citation should include information that will help your readers locate copies of the work you are citing, so they can study it for themselves.
Here are some useful tools for creating citations properly — and easily:
  • The National Library of Medicine’s style guide, Citing Medicine by Karen Patrias, is available in its entirety online for free on the NCBI Bookshelf. This guide details the reference format (sometimes called the “Vancouver” format) recommended by the Uniform Requirements for Manuscripts Submitted to Biomedical Journals (URM), as agreed upon by the International Committee of Medical Journal Editors (ICMJE).
  • Reference managers like RefWorks and EndNote allow you to collect information about the material you’re researching, and then automatically compile that information into bibliographic citations in the format of your choice.  EndNote is available at a discount through the Health Science Center bookstore, while RefWorks is free online to Health Science Center students, faculty, and staff. Learn more about using the Health Science Center’s subscription to RefWorks.
  • New web-based tools like Mendeley and Zotero offer reference management functionality like the tools mentioned above, but also offer the ability to share citation information with colleagues online.  Both Mendeley and Zotero are free.
  • For a simpler solution, BibMe is an easy web-based tool that allows you to enter necessary citation information in a web-based form, from which BibMe will create citations for you in APA, MLA, Chicago or Turabian formats (Vancouver format is not an option with BibMe, however).

Tool 3: Copyright Clearance Center (CCC) Academic License.

The Copyright Clearance Center is a nonprofit “rights broker” that attempts to simpify the process of requesting and granting permission to use copyrighted works, by offering a single clearinghouse for requests and royalty payments that works with all rightsowners and users.  CCC has also negotiated a blanket “Academic License” with major scholarly publishers, and the University of Texas System has purchased this license to cover copying and distribution of materials within all 15 UT component institutions.

Individuals affiliated with any UT System institution can learn more about this license and how to use it by visiting the UT System Office of General Counsel’s CCC Academic License website (note: to access this restricted website, you will need to first select your institution, and then log in as instructed).  If you have questions about the Academic License and how it applies to your class or project, we can help.

Tool 4: Creative Commons & Other Reuse-Safe Searches.

We’ve described how the Creative Commons license is a handy way for creators to expressly make their work available for others to use, but how can you find materials that are available for use under Creative Commons (or other reuse-friendly) licenses?  A number of major web search tools now offer “advanced search” options that allow you to limit your results to just works that can be reused.  For example, if you use Google Advanced Image Search, look for the selector labeled “Usage Rights” and set it to “Only images labeled for reuse” before you run your search.  Other important media sources that offer advanced search options for Creative Commons content include the image-sharing network Flickr and the video-sharing service YouTube.  You may also find this Creative Commons Search page handy for searching several such services.

In addition, there are a number of media repositories specifically oriented toward the health sciences that make content available under Creative Commons or other open licenses.  Examples include:

Tool 5: Copyright Management Resources.

You put a lot of time and effort into your scholarship, so you want it to have the widest distribution and application possible.  You may want to distribute your work to more places than just the pages of one publication. The publication agreements you enter into with publishers will determine which rights you provide to them, and which you maintain for yourself.  It’s very important that you read publication agreements carefully before signing, and ensure that they are written in a way that allows you to retain the rights you need for the future.  If you have concerns, remember that publication agreements are negotiable, and you can attach an author addendum to the agreement that modifies the terms of the agreement according to your needs.

Here are some tools that can help you craft an author addendum to meet your needs:

Frequently Asked Questions about Records Management

What is Records Management?

Records management is the application of management techniques to the creation, use, maintenance, retention, preservation and destruction of records for the purposes of improving the efficiency of record keeping.

Why is Records Management Important?

There are many reasons — legal requirements, open records requests and litigation, disaster recovery, lack of space, and backup of vital records. Texas laws require all state agencies, including state educational institutions, to maintain an active records management program with an appointed Records Management Officer and an approved Records Retention Schedule for state records.

Is there training available on Records Management?

Training classes are available for Records Management Representatives for each department and any other interested staff. See the Records Management Classes page for more information.

What are the duties of the departmental Records Management Representatives?

The Records Management Representative (RMR) for each department is responsible for helping the Library update the department’s records in the Records Retention Schedule. A full list of duties is available on the Records Management Representatives page.

What is the definition of a state record? Are all records at the UTHSC considered state records?

A state record is any written, photographic, machine-readable or other recorded information created or received by or on the behalf of a state agency or elected state official that documents activities in the conduct of state business or use of public resources.

The following are examples of documents that are not considered state records: library or museum material, reference materials, stocks of publications, blank forms, convenience copies, and alternative dispute resolution documentation.

What is the Records Retention Schedule?

The Records Retention Schedule, known as the RRS, provides information on the location of records, how long records must be kept before they are destroyed, confidentiality of records, and whether records are considered vital to the institution. Each state agency must submit a revised Records Retention Schedule every three years. The next UTHSC revision is due September 2009. To facilitate this process, each UTHSC department is requested to appoint a Records Management Representative (RMR) who will work with Library staff to revise their department’s records in the RRS.

Do I need permission to destroy records listed on the Records Retention Schedule?

You may dispose of records on the schedule following their approved retention period without asking permission of the Records Management Officer (Anne Comeaux) or of the Texas State Library and Archives Commission. You do need to keep a Disposition Log listing all the records you dispose of, have the log signed by your departmental Records Management Representative, and send this log immediately to the UTHSC Records Management Officer.

May records not listed on the Records Retention Schedule be destroyed?

Some records, such as phone messages, fall under the general category of Transitory Information and may be discarded after they have fulfilled their purpose. Transitory records are records of temporary usefulness that are not an integral part of a records series of the University, that are not regularly filed within the University’s record keeping system, and that are required only for a limited period of time for the completion of an action by an official or employee of the University or in the preparation of an on-going records series. Transitory records are not essential to the fulfillment of statutory obligations or to the documentation of University functions.

Most records, however, are not transitory in nature. Destruction of any non-transitory state record that is not on the RRS must be approved by the Texas State Library and Archives Commission. Departments must send information on such records needing destruction to Anne Comeaux in the Library, who will obtain approval from the Texas State Library.

Do I have to keep any kind of documentation on the records I destroy?

You must fill out a Disposition Log describing the records you have destroyed. Blank disposition log forms (and a sample completed form) are available from the Library Forms page. The log must be signed by your departmental Records Management Representative then sent to Anne Comeaux, Records Management Officer.

What is a Disposition Log, and how long does my department have to keep them?

A disposition log is a document that tracks the final disposition (removal) of records from a state agency. The retention period for disposition logs is 10 years. Departments should send the original to the Briscoe Library to Anne Comeaux, Records Management Officer, who will keep the official copy. Departmental copies are convenience copies and may be discarded when no longer valuable. Blank disposition log forms (and a sample completed form) are available from the Library Forms page.

Can the Warehouse Certificate of Destruction be used as my disposition log?

The warehouse issues a Certificate of Destruction to departments after it destroys records belonging to that department. Under certain circumstances, the Certificate may be used in lieu of filling out a Disposition Log.

Why are some records designated as “Vital” records?

Vital records are records that are necessary to the resumption or continuation of University operations in case of an emergency or disaster. They may also be records that are necessary to the recreation of the legal and financial status of the university. State law requires that vital records included on this list be backed up and stored off site.

Examples of vital records include: Contracts and leases, affiliation agreements, accounts payable ledgers, accounts receivable ledgers, federal tax records, employee earnings records,long-term liability records (bonds), insurance policies.

What kinds of records may be stored in the UTHSC warehouse?

Records that are stored in the warehouse must meet the requirements listed on the Records Management and the UTHSC Warehouse page.

How are records disposed of once they are removed from the UTHSC warehouse?

Periodically, warehouse staff determine which boxes have exceeded their disposition date and notify the responsible department that the box is eligible for final destruction. Copies of the original storage request and a Record Destruction Report are sent to the department. A department representative then signs and dates the Destruction Report form, permitting the warehouse to destroy the documents. Once permission is obtained, the boxes are pulled and taken to the recycler’s warehouse where they are mixed with documents from other sites then sent to a paper mill for pulping.

Do not recycle confidential documents – they should be shredded instead.

What types of records should be shredded?

Records that have confidential information should be shredded. State law only requires that such records be destroyed to the point there they are unrecoverable–it does not specify how. The pulping process of recycling of paper satisfies this requirement, but is not as secure as shredding.

Confidential information includes the following: social security numbers, medical records, investigation of alleged child abuse and neglect, juvenile court records, and student records.

Small volumes of paper may be shredded at the Warehouse by using the small shredder there. For large volumes of paper, contact the UTHSC Accounting department for information on shredding companies with state contracts.

Why do departments have to keep backup for IDTs and billing detail (4.1.002)?

Departments that are audited must show backup for all expenditures or else pay back the state and federal government. The RRS states such records must be kept 3 years beyond the end of the fiscal year in which the expenses were billed. Departments may keep the current year + 1 year in the department and send the other two years to the UTHSC Warehouse with a date to destroy the records written on the box. Remember, federal grant fiscal records should be kept for 6 years after the completion of the grant.

What is the difference between a fiscal year and a calendar year?

The fiscal year for UTHSC runs from September 1 of one year through August 31 of the following year. For example, the 2008 fiscal year runs from September 1, 2007 through August 31, 2008.

The calendar year runs from January 1 through December 31 of the year. For example, the 2008 calendar year runs from January 1, 2008 through December 31, 2008.

To figure out when documents may be destroyed, you can either count backwards from the current year to determine which old documents may be destroyed or count forward from the year of the document to determine when a document created during that year will be eligible for destruction. See the examples and spreadsheet calculator for more information.

How long must we keep documentation for charges against state accounts?

The state requires FE +3, or 3 years past the end of the fiscal year in which charges occurred.

How long must we keep grant records?

It depends on grant requirements and the type of record.

The Records Retention Schedule sets the retention period for federal grants to AC +5 (close of grant plus 5 years). Non-federal grants (state or privately funded) must be kept for AC+3 (3 years after close of grant).

Note, however, that grants involving clinical trials and drug studies must be kept for AC+15, 15 years after notification of new drug application approval or investigational new drug withdrawal. Fiscal records for federal grants must be kept for AC+6 (close of grant plus 6 years). The text portions of grants may be kept as long as needed as they are often re-used in subsequent grant applications. Medical research findings (research participant records, surveys, questionnaires, etc.) may also be kept as long as desired.

All of these are state requirements. Check with the granting agency to be sure they do not require a longer retention period.

How long must departments keep resumes, employment applications, etc.?

Individual departments do not have to keep applications, resumes, etc., as Human Resources does so. Any resumes received for employees that are hired should be sent to Human Resources for filing as employees often ask for them.

May we keep personnel files for separated employees longer than 5 years?

Documents used for credentialing or verification for employees who are health professionals may be kept for as long as they are deemed administratively valuable while such documents for Residents/Fellows must be kept permanently. These include licenses, certifications, training certificates, anything of value in responding to requests for credentialing or verification.

How long must travel expense backup, such as credit card bills & receipts, RTAs, etc. be kept?

FE+3 (3 years past the end of the fiscal year in which expense occurred). See Record Series 3.3.023 Reimburseable activities.

How Do I Find a Book?

All UT Health Science Center Libraries materials may be found using the Library Catalog.  The catalog is the default search option from the library homepage.  Additional searching options, including an advanced search, is located by clicking the Full Catalog Options link.

Searching options

  • Keyword search (the default) searches authors, editors, series titles, title words, and subject words
  • Search terms may be combined with and, or, and not
  • The default keyword search is and
    • renal failure finds the same items as renal and failure
  • To search for a phrase, use quotation marks
    • example: “renal failure”
  • Words may be truncated with an asterisk
    • orthopedic* will find orthopedic or orthopedics
  • The advanced search allows limitation of specific library, format, and years of publication

Results screen

If your results list more than one item, you will see a list of results.  By default, results are sorted by relevance to the search but you can change the sorting option by date or title also.

Full display

This view includes complete bibliographic information as well as location and status of the item.

Things to remember

If you need help finding library materials, contact the Information Desk. Email askalibrarian@uthscsa.edu, call (210) 567-2450, or come by the library.

To login from off campus, use your badge number and PIN. Give the library a call if you encounter any problems or errors with the log in process.

How do I get a Thesis/Dissertation bound?

Students that complete their thesis or dissertation at the UT Health Science Center San Antonio may elect to have their copies bound.  Any student wanting to have copies bound should receive a memo either from the Graduate Dean’s office or their department office.

The Libraries do not bind copies in-house; they are sent to a company specializing in binding of materials.  It normally takes 3-4 weeks to get copies back once a shipment has been sent.

The cost for binding is $14 per copy.  Payment may be made by cash, check, credit card, or Project ID, if approved by the department.

The Libraries cannot print copies from electronic versions for students.  All copies must be printed by the student prior to submitting for binding.  Please note that library staff will not rearrange or insert pages prior to shipping (don’t forget the signature page!).

Copies are bound exactly as they are shipped.  Due to this, each copy must be individually packaged in an unsealed envelope.  The Libraries are not able to provide envelopes for students.  We suggest students not get expensive envelopes because these are not returned to us.

Below is a recap of what the Libraries will need for binding thesis/dissertation copies.  All of this is required at the time of delivery by the student.  Take this to the Circulation Desk and library staff will assist you.

  • A completed binding memo – please type information to avoid mistakes due to illegible writing.
  • Full payment for the copies being bound.  This amount may be split between a Project ID and personal payment but should cover the cost for the total number of copies.
  • Correct amount of printed copies in individual envelopes.

If you have any questions or concerns, please contact John Weed, Head of Collection Resources.

Integrate Library Research Skills into Course Content

Faculty are encouraged to consider integrating library research skills into course content.  Classes can be requested for any group, department or class and participation is open to everyone.  Librarians are available to develop and teach classes that meet specific needs or are about a specific resource.  Classes are usually hands-on and interactive when students have laptops or if the class is held in the Library Computer Classroom.

Librarian teaching students in the lecture hall

Popular themes for classes include:

  • PubMed
  • Ovid Medline
  • CINAHL
  • Evidence Based Practice
  • RefWorks
  • EndNote
  • Creating and Presenting Poster Sessions

Please submit your request in advance to ensure the availability of a librarian and time preparation of materials.  If a specific assignment will be assigned after the class, please let us know the details and expectations you have for your students.

To learn more or to schedule a class, contact Briscoe Library Information at 210-567-2450 or askalibrarian@uthscsa.edu.

Interlibrary Loan & Document Delivery

Log in to Interlibrary Loan button

These services are available to UT Health Science Center at San Antonio affiliated users and to health professionals in the South Texas region who are registered with the UTHSC Libraries. They are not available to guests from the community, including individuals, corporations, law firms or organizations. These groups may take advantage of services provided by their local public library branch.

Interlibrary Loan (ILL):  Request items that we do not have in our collection and we will order from another library.

Document Delivery:  Request a copy of item(s) that we do own or have access to and we will make a copy and deliver them to you.

LoansomeDoc: Document delivery for PubMed users who have an agreement with the UTHSC Libraries.  Loansome Doc registration with the Briscoe Library is available online.

First time users must create an ILLiad account. Contact the ILL department at 210-567-2460 or ariel-ill@uthscsa.edu with questions or comments.

How much does it cost?

Type of service UTHSC Users Health Professionals3 Community Users
ILL: Regular1 (average 1-3 weeks) Free $4.00 Not Available
ILL: Rush1 (48 hours) $10.00 $12.00 Not Available
Document Delivery: Rush2 (same day) $8.00 $12.00 Not Available
Document Delivery: Priority2 (24 hours) $4.00 $8.00 Not Available
Document Delivery: Regular2 (up to 2 weeks) $2.00 $4.00 Not Available
Loansome Doc: mail delivery or library pickup $2.00 $11.00 $11.00
Loansome Doc: fax delivery $6.00 $19.00 $19.00

(1)   ILL delivery surcharges: $2.00 per item for FAX requests and $12.00 per item for Federal Express delivery.
(2)   Document delivery surcharges: $2.00 per item for FAX requests, and a $3.00 per order for U.S. Mail delivery.
(3)   Not available to health professionals acting on behalf of corporations, law firms or organizations.

Notifications

Notices are sent via email when items have been received and are available to be picked up, delivered online, or mailed through U.S. Postal Service. Delivery times are estimates and are not guaranteed. Rush requests received after 2:00 pm will be processed on the next business day (except for clinical emergencies).

Acceptable Methods of Payment

Cash, Check (Government issued ID required), UT Health Science Center Project ID (PID), or Credit Card (Visa, MasterCard, Discover, American Express).

Suggest a Purchase

Do you know of a book or journal you think would benefit our collection in the long run? Use the Purchase Suggestion form to request the purchase of a book, journal, or other item for our collection. We make every effort to fill purchase requests, but cannot guarantee that funding will be available.

If you don’t want to wait for Interlibrary Loan, you may prefer to visit another library in the area. Most are open to the public, and many allow UTHSC borrowers to check books out under the TexShare program