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Interlibrary Loan & Document Delivery FAQs

How much does it cost?

Type of service UTHSC User Health Professionals General Public (excludes corporations and law firms)
ILL: Regular*
(avg. 1-3 weeks)
Free $4.00 not available
ILL: Rush*
(48 hours)
$10.00 $12.00 not available
Article Delivery: Rush**
(same day)
$8.00 $12.00 $20.00
Article Delivery: Priority**
(24 hours)
$4.00 $8.00 $16.00
Article Delivery: Regular**
(2 weeks)
$2.00 $4.00 $8.00
Loansome Doc: mail delivery or library pickup $2.00 $11.00 $11.00
Loansome Doc: fax delivery $6.00 $19.00 $19.00

The Article Delivery service is for any individual requesting information for personal or academic research. This service may not be used for libraries, corporations, or organizations.

Copy and delivery restrictions may exist on certain items per publisher. Patron will be contacted if request cannot be completed due to these restrictions.

*ILL delivery surcharges: $2.00 per item for FAX requests and $12.00 per item for Federal Express delivery.

**Article delivery additional surcharges: $2.00 per item for FAX requests, and a $3.00 per order for U.S. Mail delivery.

What levels of ILL service are available?

Please note: Delivery times are estimates and not guaranteed.

Regular

  • Turnaround time varies (average 1-2 weeks, often sooner).

Rush

  • Every attempt is made to obtain the document within 2 business days.
  • Rush requests received after 2:00 pm will be processed on the next business day (except for clinical emergencies).

 What methods of payment are acceptable?

  • UTHSC departmental account number
  • Credit card (Visa, Mastercard, Discover, American Express)

 

Learn about Poster Presentations

Use these resources to plan and develop a poster presentation for class, conferences and meetings.

A regularly offered library class on Creating and Presenting Effective Poster Sessions is a great option when you are thinking about improving your poster making skills.   This class can be requested for courses or departments.  Contact Briscoe Library Information at askalibrarian@uthscsa.edu or 210-567-2450 to request a special presentation.

Campus Poster Printing

Poster Presentation Resources

Poster Examples

Look at a wide variety of posters to decide what you like and don’t like!

Abstracts

Learn More – Slides on Poster Presentations

Library Accounts

The UT Health Science Center at San Antonio Libraries provide a variety of services.  Eligibility for services is based on an individual’s borrower category.
  • View my library account (checked out materials, requests/holds, fines, and PIN reset)
  • Create a library account for material checkout and Inter-Library Loan
  • Off-Campus Access: available to current UT Health Science Center at San Antonio students, faculty and staff using UTHSCSA Domain Accounts. (Library account is not required for off-campus access.)

Library Forms

Library Borrower Forms

All other requests for library accounts should be completed in person at one of our locations.

Request Forms

  • Literature Search Request - Request a librarian-mediated literature search.  (This fee-based service is available to faculty/staff and non-affiliated library users.  Students should instead request help from a librarian.)
  • Print Course Reserves Form – Instructor requests for print materials to be put in the Library Reserve Collection. Can be filled out, saved and emailed to AskaLibrarian@uthscsa.edu or printed and brought to the Circulation Desk with department or personal materials.
  • Loansome Doc Registration – request a Briscoe Library account agreement for Document delivery for PubMed users.

Classroom Software Installation

Comments and Suggestions

Submit Comments, Suggestions or Questions - Submissions can be made online or on comment cards at the Circulation Desk.

Purchase Suggestion Form – Recommend a book, journal, or other resource for us to purchase.

Records Management & University Archives Forms

To Submit Records Management & Archives Forms

Call Anne Comeaux, Records Management Officer, at (210) 567-2428 with questions.

Library Policies

 

Literature Search Services

Librarians are available to conduct mediated, for-fee searches of a variety of databases, including some that are not available for self-searching. Charges for mediated search services vary depending on user affiliation, preparation and search time, and database vendor charges.
Search Request Form

Who can place a mediated search request?

Online searches can be requested by Health Science Center-affiliated faculty and staff members, area health professionals, law firms, businesses, and other non-health professionals. You will be contacted by a librarian to discuss your request if clarification is needed. Anyone can use the online form to request a search. You may also call the  On-Call Librarian Monday – Friday from 8:00 a.m. to 5:00 p.m.

How long does it take?

Maximum turn-around time is usually 24 to 48 hours. Except for searches that are requested in situations of clinical emergency for patient care, mediated searches are not completed on the weekends or holidays. Non-emergency searches received on a weekend or holidays will be referred to a librarian on the next business day.

How much does it cost?

Affiliate Status Cost for first 30 minutes Cost for each additional 15 minutes
UT Health Science Center affiliates (including clinical faculty) $15.00 $7.50
Not affiliated with the Health Science Center $25.00 $12.50

Please note that mail ($2), fax ($2), and vendor database fees may apply.

Search results in the form of a list of citations will be emailed. You must provide a credit card number or Health Science Center project ID, unless you choose to pay with cash at the Briscoe Services Desk.

For additional information, call the Library’s On-Call Librarian at (210) 567-2450.

Loansome Doc Registration Form

Please complete this form to register with the Briscoe Library for Loansome Doc service.  Service and fee information is available at our Document Delivery page.

  • After receipt of your registration, library staff will contact you to confirm your registration and provide further information.
  • You will be instructed to set up your payment method online using the ILLiad system.
Select your primary status.
Be sure to include your complete telephone number, including area code.
By checking this box, and submitting this form, I understand that the material I request may be subject to "fair use" copyright restrictions (Title 17, U.S. Code). I hereby authorize the Briscoe Library to process all requests I submit and agree to pay all charges incurred for the service.

NIH Public Access Policy

Introduction

The NIH Public Access Policy is a statutory requirement term and a condition of all grant awards and cooperative agreements. The policy ensures that published results of NIH-funded research are made available to the public.

Scientists are required to submit a copy of their manuscript upon acceptance to the NIH Manuscript Submission system. They must upload the final peer-reviewed manuscript  to PMC  (PubMed Central) within three months of publication. The full text of the article may be held up (embargoed) in PMC for up to twelve months after publication before it is made available to the public.

Consequences of Non-Compliance

The NIH will delay funding or renewal of non-competing continuation awards with a start date of July 1, 2013, if the applicants’ publications arising from grant awards are not in compliance with the Public Access Policy. Read about the upcoming policy changes or view the archived webinar, “Changes to the NIH Public Access Policy and the Implications.”

Steps to Compliance

  1. Applicability: Has the manuscript has been accepted in a peer-reviewed journal? Does the manuscript arise from research funded directly by a grant, contract or program of the NIH? Articles are exempt if they were accepted for publication before April 7, 2008, research is not funded by a government agency, or the work is not a peer-reviewed research article (for example, a literature review, letter, editorial, book chapter or conference proceedings).
  2. Copyright Considerations: Before signing a publication agreement or copyright transfer agreement from the publisher, authors should make sure the agreement allows the paper to be posted to PMC in accordance with the NIH Public Access Policy. If the publisher’s policies on NIH submission are unclear, unknown or non-compliant, consider including a comment, in the publication agreement, that the manuscript “is subject to the NIH PMC submittal requirements.”
  3. Manuscript submission to PMC: Who will submit the publication, author or publisher? Check the author agreement or the journal’s website. Some journals automatically submit the manuscript; some may charge a fee for submission. The ultimate responsibility for ensuring submission lies with the Principle Investigator.
  4. Inclusion of PMCIDs in NIH proposals and reports: Principle Investigators submitting an application, proposal or progress report to the NIH must include the PMCID when citing applicable papers they have authored if those papers arise from their NIH-funded research.

Submission Process:

  1. Log in to the NIH Manuscript Submission System. You can also log in through your eRA Commons or My NCBI account. Remember to use the same login for subsequent visits.
  2. Upload the accepted manuscript, or the final peer reviewed manuscript. Always save a separate copy of the final peer-reviewed manuscript in case the submission system experiences a problem.
  3. Look for emails from NIH requesting or confirming approvals. You will be asked for approval when a manuscript is deposited for you by a colleague or a publisher, and when a web version of the manuscript is ready for final approval.
  4. Log into the NIH Manuscript Submission system often to check for items awaiting your approval.

Monitoring Compliance

The NIH holds the PI of the award responsible for all compliance, even if the PI is not an author of a peer-reviewed article resulting from the funded research.

  1. Use the My Bibliography feature in My NCBI to be sure all applicable papers that you have authored are compliant–look for the green icon.
  2. When planning a paper, make sure co-authors are aware of the compliance process. Be sure all applicable articles, by any of the co-authors, that are cited in the bibliography are also in PubMed Central.
  3. Do not ignore emails from the NIH as they may contain information about your manuscript submissions.

UT Health Science Center Resources

  • For answers regarding policy compliance, please contact the UTHSC Office of Sponsored Programs.
  • For help negotiating, securing or retaining the rights to deposit your material in PubMed Central from your publisher, please contact the UTHSC Office of Legal Affairs.
  • For help with the material or links on this page, or locating further information about the NIH Public Access Policy, contact the Briscoe Library at (210) 567-2450 or AskALibrarian@uthscsa.edu.

NIH Quick Links

NIH Public Access Policy website

NIH Public Access Policy FAQs

NIH Manuscript Submission System (NIHMS)

Overview of Submission Methods

How to Save to My Bibliography (My NCBI) 

PMID/PMCID converter

NIH Public Access Compliance Monitor (video)

 Additional Resources

Publisher copyright policies and self-archiving

Publishers allowing use of their PDFs in institutional repositories

UTHSC Office of Sponsored Programs

UTHSC Office of Legal Affairs

NIH Public Access Policy and You

NIH-funded researchers take note: the NIH Public Access Policy is mandatory as a Term and Condition of Award for all NIH grants and cooperative agreements active after October 1, 2007, and for all NIH contracts awarded after April 7, 2008.

For an overview of how to comply with the policy, see our Checklist in Three Parts.

Learn more in our 5-minute narrated slideshow, “The NIH Public Access Policy: Don’t Get Pinched!”

For NIH-Funded Researchers

UT Health Science Center librarians have compiled the information and links below to help you comply with the revised Public Access Policy. We are also available to present this information regarding the new policy to faculty or other interested groups.

Please contact the Briscoe Library Information Desk at (210) 567-2450 or AskALibrarian@uthscsa.edu, or Luke Rosenberger at (210) 567-2486 or rosenberger@uthscsa.edu, to request an appointment or ask questions about this policy.

What does this policy require of me?

Depending on the situation, the policy may require you to:

  1. Secure (or reserve) from the publishers the right to deposit the final peer-reviewed manuscript of NIH-funded research articles into PubMed Central for public access.
  2. Deposit the article into PubMed Central using the NIH Manuscript Submission System (NIHMS).
  3. Include the PubMed Central ID (PMCID) in citations for deposited articles, when referencing them in NIH applications, proposals and progress reports.

Am I subject to this policy’s requirements?

If your article results from research funded by an NIH grant or cooperative agreement for Fiscal Year 2008 or later, and the article is accepted for publication on or after April 7, 2008, then you are most likely subject to requirements (1) and (2) above.

If you submit an NIH application, proposal or progress report due on or after May 25, 2008, you will be subject to requirement (3) above.

For details and exceptions, see this chart from the Bernard Becker Library at Washington University St Louis.

What must I do to comply?

Compliance with the policy involves tasks at three specific stages: before you publish, when your article is accepted for publication, and when you prepare NIH applications, proposals or progress reports. See our Checklist in Three Parts for tips on each step.

Glossary of Terms

author addendum:
A legal instrument used by authors to modify the terms of a publication or copyright transfer agreement, generally with the intent of retaining ownership of certain rights to the material for the author.
contract:
An award instrument establishing a binding legal procurement relationship between NIH and a recipient obligating the latter to furnish a product or service defined in detail by NIH and binding the Institute to pay for it.
cooperative agreement:
Any agreement between one or more NIH laboratories and one or more non-Federal parties under which the Public Health Service, through its laboratories, provides personnel, services, facilities, equipment, or other resources with or without reimbursement (but not funds to non-Federal parties) and the non-Federal parties provide funds, personnel, services, facilities, equipment, or other resources toward the conduct of specified research or development efforts which are consistent with the missions of the laboratory.
final peer-reviewed manuscript:
The Investigator’s final manuscript of a peer-reviewed article accepted for journal publication, including all modifications from the peer review process.
grant:
Financial assistance mechanism providing money, property, or both to an eligible entity to carry out an approved project or activity. A grant is used whenever the NIH Institute or Center anticipates no substantial programmatic involvement with the recipient during performance of the financially assisted activities.
PubMed Central:
PubMed Central or PMC is an archive of full-text biomedical journal articles available online without a fee. Articles on PubMed Central contain links to other scientific databases such as GenBank and PubChem. Articles collected under the Public Access Policy are archived on PubMed Central.
PubMed Central ID (PMCID):
A unique reference number assigned to each article deposited in PubMed Central. This number is different from the PubMed ID (PMID). The PMCID must be included in citations of articles deposited under the Public Access Policy, in NIH applications, proposals and progress reports submitted for the May 25, 2008 deadline or thereafter.

Where can I find more help and information?

Here are some contacts that can help with compliance with the NIH Public Access Policy:

  • If you need help or answers regarding policy compliance, please contact the Office of Sponsored Programs.
  • If you need help negotiating, securing or retaining the rights to deposit your material in PubMed Central from your publisher, please contact the Office of Legal Affairs.
  • If you need help with the material or links on this page, or locating further information about the Public Access Policy, contact the Briscoe Library Information Desk at (210) 567-2450 or AskALibrarian@uthscsa.edu, or Luke Rosenberger at (210) 567-2486 or rosenberger@uthscsa.edu.

The following links may help you more fully understand the Public Access Policy:

Other Nearby Libraries

Many local academic and institutional libraries are open to the public. If you’re looking for something we don’t have, you might want to try another library rather than waiting for our InterLibrary Loan service to locate it for you. Most of these libraries participate in the TexShare Card Program, which will allow UTHSC affiliates to check books out.

Academic Libraries:

Public Libraries: