- After receipt of your registration, library staff will contact you to confirm your registration and provide further information.
- You will be instructed to set up your payment method online using the ILLiad system.
Loansome Doc Registration Form
NIH Public Access Policy
- Consequences of Non-Compliance
- Steps to Compliance
- Submission Process
- Monitoring Compliance
- UT Health Science Center Resources
- NIH Quick Links
The NIH Public Access Policy is a statutory requirement term and a condition of all grant awards and cooperative agreements. The policy ensures that published results of NIH-funded research are made available to the public.
Scientists are required to submit a copy of their manuscript upon acceptance to the NIH Manuscript Submission system. They must upload the final peer-reviewed manuscript to PMC (PubMed Central) within three months of publication. The full text of the article may be held up (embargoed) in PMC for up to twelve months after publication before it is made available to the public.
The NIH will delay funding or renewal of non-competing continuation awards with a start date of July 1, 2013, if the applicants’ publications arising from grant awards are not in compliance with the Public Access Policy. Read about the upcoming policy changes or view the archived webinar, “Changes to the NIH Public Access Policy and the Implications.”
- Applicability: Has the manuscript has been accepted in a peer-reviewed journal? Does the manuscript arise from research funded directly by a grant, contract or program of the NIH? Articles are exempt if they were accepted for publication before April 7, 2008, research is not funded by a government agency, or the work is not a peer-reviewed research article (for example, a literature review, letter, editorial, book chapter or conference proceedings).
- Copyright Considerations: Before signing a publication agreement or copyright transfer agreement from the publisher, authors should make sure the agreement allows the paper to be posted to PMC in accordance with the NIH Public Access Policy. If the publisher’s policies on NIH submission are unclear, unknown or non-compliant, consider including a comment, in the publication agreement, that the manuscript “is subject to the NIH PMC submittal requirements.”
- Manuscript submission to PMC: Who will submit the publication, author or publisher? Check the author agreement or the journal’s website. Some journals automatically submit the manuscript; some may charge a fee for submission. The ultimate responsibility for ensuring submission lies with the Principle Investigator.
- Inclusion of PMCIDs in NIH proposals and reports: Principle Investigators submitting an application, proposal or progress report to the NIH must include the PMCID when citing applicable papers they have authored if those papers arise from their NIH-funded research.
- Log in to the NIH Manuscript Submission System. You can also log in through your eRA Commons or My NCBI account. Remember to use the same login for subsequent visits.
- Upload the accepted manuscript, or the final peer reviewed manuscript. Always save a separate copy of the final peer-reviewed manuscript in case the submission system experiences a problem.
- Look for emails from NIH requesting or confirming approvals. You will be asked for approval when a manuscript is deposited for you by a colleague or a publisher, and when a web version of the manuscript is ready for final approval.
- Log into the NIH Manuscript Submission system often to check for items awaiting your approval.
The NIH holds the PI of the award responsible for all compliance, even if the PI is not an author of a peer-reviewed article resulting from the funded research.
- Use the My Bibliography feature in My NCBI to be sure all applicable papers that you have authored are compliant–look for the green icon.
- When planning a paper, make sure co-authors are aware of the compliance process. Be sure all applicable articles, by any of the co-authors, that are cited in the bibliography are also in PubMed Central.
- Do not ignore emails from the NIH as they may contain information about your manuscript submissions.
- For answers regarding policy compliance, please contact the UTHSC Office of Sponsored Programs.
- For help negotiating, securing or retaining the rights to deposit your material in PubMed Central from your publisher, please contact the UTHSC Office of Legal Affairs.
- For help with the material or links on this page, or locating further information about the NIH Public Access Policy, contact the Briscoe Library at (210) 567-2450 or AskALibrarian@uthscsa.edu.
Other Nearby Libraries
Many local academic and institutional libraries are open to the public. If you’re looking for something we don’t have, you might want to try another library rather than waiting for our InterLibrary Loan service to locate it for you. Most of these libraries participate in the TexShare Card Program, which will allow UTHSC affiliates to check books out.
- Our Lady of the Lake University
- The University of Texas at San Antonio (UTSA)
- UT Brownsville / Texas Southmost College
- St. Mary’s University
- Texas A&M International University
- Trinity University (does not accept TexShare cards)
- Universidad Nacional Autonoma de Mexico en San Antonio (does not accept TexShare cards)
- University of the Incarnate Word
- The Alamo Community College District:
- Laredo Community College
Promotores and Community Health Worker Groups Hosted by UT Health Science Center Libraries
The UT Health Science Center Libraries outreach services provide training for area health professionals as well as public health workers in South Texas. Public health workers include groups like promotores and community health workers. Training features resources from the National Library of Medicine such as MedLinePlus and PubMed.
Pictured here is Ramirez Library Associate Director Kathy Carter with a workshop group of 51 area promotores de salud who were given an overview of MedlinePlus Español, highlighting its accessibility via smartphones and other mobile devices.
Earlier this year, the Briscoe Library hosted a meeting for area Community Health Workers (CHWs) who learned about health care research involving CHWs through PubMed literature searching and about opportunities for outreach collaboration with the UT Health Science Center Libraries.
Welcome to the UTHSCSA Records Management page. From this page you can access the UTHSCSA Records Retention Schedule, find answers to frequently asked questions, and print forms used in records management such as the Records Disposition Log. You can also view a schedule of training classes in records management and search for records in the UTHSCSA Archives.
- UTHSCSA Records Retention Schedule (RRS)
- FAQ on Records Management
- Records Management Forms
- Records Management Training Classes
- The role of the departmental Records Management Representatives
- Information on the UT HSC Archives
Questions should be sent to Jaclyn Georges, Records Manager & Archivist, at firstname.lastname@example.org or 210-567-2428.