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Records Management

Welcome to the University of Texas Health Science Center at San Antonio’s Records Management page. From this page you can access the University’s Records Retention Schedule, find answers to frequently asked questions, and print forms used in records management such as the Records Disposition Log. You can also view a schedule of training classes in records management.

Questions should be sent to Owen Ellard, Senior Director of Libraries, at Ellard@uthscsa.edu or 210-567-2413.

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Technology Sandbox Coming Soon to the UT Health Briscoe Library

 

The Briscoe Library Technology Sandbox, an area with interactive work spaces and some of the newest technology to enhance medical education, is quickly coming together on the main floor of the library. Comfortable seating, desks, and a large worktable have been installed along with a 75 inch monitor now available for use. Soon, the space will feature a 3-D printer and computers for working with some of the latest 3-D visualization and virtual technology software. The technology will include an Oculus Rift virtual reality headset for students and faculty to interact with anatomy in two new, immersive ways: The Body VR and 3-D Organon VR Anatomy. The Body VR allows the user to travel through the bloodstream to discover how blood cells function and how organelles work together to fight viruses. The 3-D Organon VR Anatomy is described by Oculus as “the world’s first fully-featured virtual reality anatomy atlas.”

Also shown above is a newly installed exhibit in the Sandbox area entitled Transforming Anatomy: Then and Now. The exhibit features materials from the PI Nixon Medical Historical Library illustrating the timeline of the study of anatomy including the original works of Andreas Vesalius considered to be the father of modern anatomy. Come see how far we have come from the original anatomy masters to the latest in technology and software.

Watch for announcements regarding a launch event for the Technology Sandbox. Contact John Weed at WeedJ@uthscsa.edu for more information.

TexShare Borrowers

Faculty, Staff, Graduate Students, Undergraduate Students, Adult Public Library Borrowers, and Members of Libraries of Clinical Medicine from participating TexShare libraries around the state are eligible to register for library services, including:

  • Books (excluding Nursing titles) and databases
  • Journals—print or electronic, in-house use only at any of the UT Health Science Center Libraries
  • Library computers (time limit)
  • Online search service (fee)
  • Photocopy and printing (fee)

Loan periods for circulating material

Material Type

Loan Period

# of Renewals Allowed

Books

14 days

n/a

Journals

n/a

n/a

Audiovisuals

n/a

n/a

Print Reserve Materials

3 hours

n/a

Library Registration:

Create an account for book checkout.

  1. Request a TexShare card from your home institution library.
  2. Bring the TexShare card to the Circulation Desk along with your Texas driver’s license or other official state ID, and complete a borrower registration form.
  3. Student cards are valid for one semester only, with breaks between semesters. See the circulation cut-off dates for this year. Faculty and staff cards expire on August 31 every year.

Library Collection Use

Users may have up to 3 items checked out at any given time.

TexShare Cut Off Dates for UT HSC students (2016 – 2017)

Begins on

Jul 01, 2016

Jan 03, 2017

Ends on

Dec 16, 2016

Jun 30, 2017

Last Date to Issue a Card

Dec 9, 2016

Jun 23, 2017

Student Cards Expire on

Dec 16, 2016

Jun 30, 2017

Dead Period – No cards issued to students   Dec 19, 2016 – Jan 2, 2017
UT HSC faculty/staff cards expire Aug 31, 2016  FY 2016
UT HSC faculty/staff cards expire Aug 31, 2017 FY 2017