News from the Libraries

News from the Libraries

In April: Classes provide guidelines for record managers

Photograph of a mouse hanging in front of a stack of folders and papersDo you have a lot of old records that you would like to discard but are afraid to throw away as you are not sure how long they should be kept?  Are you thinking of converting your paper records to an electronic format and need to review the issues involved in doing this?  Do you have records that must be kept a long period of time and are not familiar with the best storage option?

The library offers several classes in records management designed to help departments and individuals at the UT Health Science Center manage their records efficiently and in compliance with state laws.   These classes have been developed to help departmental Records Management Representatives and other employees learn the state requirements for managing records created at the Health Science Center; to train staff to conduct inventories, protect vital records, discard records that have met their retention requirements, and recognize historic records that should be sent to the University Archives; and to help departments plan for digitization or microfilming of records.

Records Management Module A – Records Retention and Inventory is required for all Records Management Representatives but may be taken by anyone needing information on retention of records.  The class covers state laws regarding records management for state agencies, reasons we need to manage our records, responsibilities of the RMR, how to interpret the online Records Retention Schedule (RRS), how to use the online RRS to find the required retention period for records, how to fill out a Disposition Log, and how to conduct an inventory of departmental records.  Attendees complete hands on exercises using the RRS and filling out inventories and disposition logs. The next Module A class is scheduled for May 2, 2012. (Link to register: http://library.uthscsa.edu/events/34/records-management-module-a-records-retention-inventory/)

Records Management Module C – Managing Permanent Records and Electronic Records covers the pros and cons of the various options for storing permanent records including paper, microfilm, and document imaging. It also explains state laws for electronic records and discusses issues such as security, indexing records so they may be easily retrieved, and choosing the right electronic format based on the proposed uses of the record. Previous attendance at Records Management Module A is not required.  The next Module C class is on April 26, 2012.  (Link to register: http://library.uthscsa.edu/events/33/records-management-module-c-permanent-electronic-records/)

Records Management – Quick Review is also a hands on class and provides more practice in using the online Records Retention Schedule, completing inventories of records, and filling out Disposition Logs. Most attendees have previously attended Module A but need a review in using and interpreting the online schedule.  The next Quick Review class will be held May 9, 2012.  (Link to register:  http://library.uthscsa.edu/events/35/records-management-quick-review/)

Staff may register for classes through the Knowledge Center at https://kc.uthscsa.edu/kc/login.asp or through the Library Classes web page at http://library.uthscsa.edu/events/. For more information about classes or questions on records management contact Anne Comeaux, Records Management Officer, at 210-567-2428 or comeaux@uthscsa.edu.

Librarians in the news

Photograph of John WeedJohn Weed Selected for Texas Library Association leadership development program

John Weed, Head of Collection Resources for the Libraries, has been selected to attend the Texas Library Association’s TALL Texans Leadership Development Institute, June 10-13 at the Montserrat Retreat Center in the town of Lake Dallas.

The application process and selection of participants for the Leadership Conference is extremely competitive.  For eighteen years only the best of rising Texas library leaders have been selected for this rigorous but transformational program.  Librarians return to their institutions with deeper understanding of management, communication, and strategic planning.  Graduates of the program have become directors of major library systems, administrators within school districts and universities, Executive Board members for the Texas Library Association, and leaders in critical initiatives within their own communities.

 

Photograph of Luke RosenbergerLuke Rosenberger Receives Professional Development Award from the National Network of Libraries of Medicine

Luke Rosenberger, Director of Library Technology and Historical Collections, received a Professional Development Award from the National Network of Libraries of Medicine South Central Region (NN/LM SCR) to attend the Mayo Clinic Center for Social Media’s Social Media Residency to be held at the Mayo Clinic in Scottsdale, AZ, April 24-25.  The residency provides in-depth training in social media strategy, planning and execution.

Update on Briscoe Library renovations

Photograph of seven shelves left on the 5th floor of the briscoe library

Seven ranges of shelving remain of the book collection on the 5th floor of the Briscoe Library. Eventually, the remaining books will be removed, and the 5th floor public area will be configured for study and learning space.

Construction for the Office of Undergraduate Medical Education on the 5th floor of the Briscoe Library building is winding down, with a projected opening date in May.  During the late fall and spring, librarians and library staff have been busy identifying books and journals that could be “weeded” from the library’s collection in order to create space for improved student study and learning spaces in the library.

On the 4th floor, 20,619 bound journal volumes for which the library has reliable electronic access were removed from the shelves and recycled.  This process affected over 850 titles in the library’s collection.  Following this process the remaining print journals for which the library does not have electronic access were consolidated onto a smaller number of shelves.  Librarians also reviewed the book collection to identify books that were out of date or had little or no circulation.  These books were weeded from the collection, a process that is continuing.  To date, over 12,000 books have been removed from the shelves.

The long range plan is to devote the public area of the 5th floor to student study and learning space and to have all of the book collection moved to the 4th floor where print journals are also shelved.  Currently seven shelf ranges of books remain on the 5th floor, with the majority of the book collection relocated to the 4th floor.  As book weeding continues, the plan will be to reduce and finally eliminate the books shelves on the 5th floor.  In the interim the book collection is split between two floors, with the call number ranges of A to WR on the 4th floor and WS to Z on the 5th floor.

A task force will be working with a library design consultant to plan for the best ways to transform the current Briscoe Library into a library of the future.  Comments are welcome and can be sent to Rajia Tobia, Executive Director of Libraries, tobia@uthscsa.edu.

Library consolidates reference collection to free up space

In order to maximize study space on the third floor, the library has reduced the size of its reference collection. Prior to this change the library had two reference collections, the ready reference collection and the regular reference collection, both totaling over 2,000 volumes.  These collections were housed on the third floor of the library.

The new reference collection is a combination of the former ready reference and regular reference collections.  The new reference collection consists of approximately 230 volumes and is located near the Pod C computers on the main floor of the library.

The new collection is more concise but still remains authoritative in nature.  Materials in this collection do not circulate but can be browsed in the library.  Many materials from the former reference collections were weeded, replaced with electronic resources, or moved to the general collection.

Andrea N. Schorr

Cataloging & Acquisitions Librarian

New to the shelves of the Briscoe Library

Dental Materials. 
Emerging nanotechnologies in dentistry : materials, processes, and applications / edited by Karthikeyan Subramani and Waqar Ahmed.
Waltham, Mass. : Elsevier/William Andrew, c2012.
WU 190 E53 2012. Click here to view the Full Catalog Record

 

 

Molecular Diagnostic Techniques — methods. 
Molecular diagnostics : fundamentals, methods, and clinical applications, 2nd ed. / Lela Buckingham.
Philadelphia : F.A. Davis Co., c2012.
QU 58 B923m 2012. Click here to view the Full Catalog Record

 

 

Nursing Research — methods. 
Action research in nursing and healthcare / Graham R. Williamson, Loretta Bellman, Jonathan Webster.
Los Angeles, Calif. : SAGE, c2012.
WY 20.5 W731a 2012. Click here to view the Full Catalog Record

 

 

 

Public Health Practice. 
Mastering public health : essential skills for effective practice / edited by Barry S. Levy, Joyce R. Gaufin.
New York : Oxford University Press, c2012.
WA 100 M423 2012. Click here to view the Full Catalog Record

 

 

 

Mental Disorders — physiopathology. 
Clinical manual of neuropsychiatry / edited by Stuart C. Yudofsky, Robert E. Hales.
Washington, D.C. : American Psychiatric Pub., c2012.
WM 140 C641 2012. Click here to view the Full Catalog Record

 

 

 

Neoplasms — psychology. 
Manual of cancer treatment recovery : what the practitioner needs to know and do / Stewart B. Fleishman.
New York : Demos Medical, c2012.
QZ 200 F596m 2012. Click here to view the Full Catalog Record

 

 

Andrea N. Schorr

Cataloging & Acquisitions Librarian

News from the Libraries – March 2012

Learn how to plan, create and present effective poster sessions. Find the story in this issue of News from the Libraries.

Learn to create and present poster sessions: Three opportunities this month

Library classes for March and April

Barefoot Heart author speaks about migrant experience, education, and achievement

Primary Care Week is March 19-23: “Everyone’s at the table”

Community Service Learning in April: Pediatrician will speak about homeless and at-risk youth

TEDMED will offer opportunities for inspiration, innovation, and imagination

Librarians in the news

Briscoe Library 5th floor: Closed March 12-23

New consumer website: NIH Clinical Research Trials and You

Mobile access to TOXNET is now available

New to the shelves of the Briscoe Library

 

To view past issues of the News from the Libraries, please see the News Archive.

Learn to create and present poster sessions: Three opportunities this month

The Briscoe Library will provide three workshop opportunities in March for individuals who want to improve their skills for developing and presenting research posters.  The workshops will cover organization of materials, layout and design of posters; managing drafts and proofs; UT Health Science Center tools and resources; and tips on how to make a successful poster presentation.

While these sessions are primarily targeted to students with Community Service Learning projects, everyone is welcome to attend.

Please RSVP online for the session of your choice at http://goo.gl/H7MDe.    Feel free to bring your lunch along to the workshop!

  • Wednesday, March 7, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Thursday, March 15, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Tuesday, March 20, 2012, 12 noon – 1:00 pm, LIB 4.074

CSL Poster Drop-In Help is Available

For individuals working on posters about Community Service Learning projects, one last chance for help will be available before the conference printing deadline.  Bring your group and your files to finalize your poster in the Library Computer Classroom.

  • Thursday, March 22, 2012: 11:30 am – 2:30 pm, LIB 2.011

For more information, contact Katie Prentice at the Briscoe Library, (210) 567-6606 or email prenticek@uthscsa.edu.

Library classes for March and April

QRImage-LibClasses

Register Today! Scan this code with your smartphone camera QR reader app to find library classes online.

The Libraries offer classes, consultations and other training to assist with the effective use of databases and research tools.  All library classes are free and open to all.  Register today to reserve your spot!

Schedule a special class
To schedule a special class or orientation for your department or group at other days/times, please contact the library at (210) 567-2450 or email AskaLibrarian@uthscsa.edu.

Integrating library research skills into academic course content
Faculty are encouraged to consider integrating library research skills into course content.  Librarians are available to develop and teach classes that meet specific needs or are about a specific resource.  To learn more or to schedule a class, contact Katie Prentice at prenticek@uthscsa.edu or call 210-567-6606.

To register for a class or to see complete class descriptions, visit the Attend a Library Class page.

Briscoe Library – San Antonio

  • Creating and Presenting a Professional Poster Session: March 7, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Introduction to EndNote: March 8, 2012: 9:00 am – 10:00 am, LIB 2.011
  • Getting Started with Ovid MEDLINE: March 9, 2012, 2:00 pm – 3:00 pm, LIB 2.011
  • Creating and Presenting a Professional Poster Session: March 15, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Creating and Presenting a Professional Poster Session: March 20, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Introduction to PubMed: March 28, 2012, 9:00 am – 10:00 am, LIB 2.011
  • Using EBSCO CINAHL to Locate Nursing & Allied Health Information: April 12, 2012, 2:00 pm – 3:30 pm, LIB 2.011
  • Introduction to EndNote: April 13, 2012. 9:00 am – 10:00 am, LIB 2.011
  • Library Basics: April 13, 2012: 1:00 pm – 2:00 pm, LIB 2.011

Katie Prentice, Head of Education and Information Services

Barefoot Heart author speaks about migrant experience, education and achievement

Elva Trevino Hart

Elva Treviño Hart taught two journaling workshops at the Spring Conference of the Voelcker Biosciences Teacher Academy on Saturday, February 25.

An audience of more than 400 gathered on Friday, February 24 to attend a presentation by Elva Treviño Hart, author of Barefoot Heart: Stories of a Migrant Child.  The program was part of  One Community/One Book  2012, a project jointly planned by The Libraries and the San Antonio Public Library, with broad support from the UT Health Science Center community and funding from Humanities Texas.

More than 320 attended the program in the newly remodeled Holly Auditorium on February 24.  Audiences also watched via video conferencing from the Harlingen and Laredo campuses, from the Institute for Health Promotion Research, and via web link.

Treviño Hart reflected on changes that have taken place in the lives of migrant farm workers over the years:  She believes farm workers are more vulnerable today than in the 1950s because of increased use of toxic chemicals, and because a larger proportion of the migrant workforce is undocumented, and thus unable to press claims when they are treated unfairly.   She responded at length out of her personal experience to a question about folk remedies and healing practices of  Mexican American communities in South Texas.

Ms. Treviño Hart also read two passages from the recently-released book, Becoming Dr. Q: My Journey from Migrant Farm Worker to Brain Surgeon, by Alfredo Quiñones-Hinojosa.  One of the passages spoke about the continuing reality of racial prejudice that is experienced even by professional health care workers.  The other was about the beauty of the human brain, which transcends racial and ethnic differences.

Treviño Hart was in San Antonio from Tuesday, February 21 through Saturday, February 26 in connection with One Community/One Book 2012.  Tuesday evening she attended a book discussion hosted by Dr. Eileen Breslin, Dean of the School of Nursing.  She had lunch on Wednesday with the Committee for the Advancement of Women and Minorities, and later attended a book discussion hosted by Rajia Tobia, Executive Director of Libraries.  On Thursday morning Treviño Hart and Dr. Irene Chapa of the Office of Recruitment and Science Outreach met with 60 students, plus approximately 20 parents, at San Antonio Independent School District’s Young Women’s Leadership Academy; Treviño Hart spoke about the importance of setting personal goals and seeking out the help of others.  Later that evening, she spoke to an audience of 135 at the San Antonio Public Library Central Library.  On Saturday, Hart was the keynote speaker at the Spring Conference of the Voelcker Biosciences Teacher Academy.  She conducted two conference workshops on journaling that were attended by 50 teachers.

Altogether, more than 600 individuals have attended One Community/One Book events this year.  Additional discussion groups are scheduled later in March and early April.

Partners in One Community/One Book 2012 include the Academic Center for Excellence in Teaching; the Center for Medical Humanities & Ethics; the Office of Recruitment and Science Outreach; Michael Lichtenstein, M.D.; and Rajam Ramamurthy, M.D., all of the UT Health Science Center.  The program is also funded in part by Humanities Texas, the local affiliate of the National Endowment for the Humanities.

Susan Hunnicutt, Special Projects Librarian

 

 

Primary Care Week is March 19-23: “Everyone’s at the table”

stethoscope

UTHSCSA Primary Care Week, March 19-23, 2012

PRIMARY CARE TOWN HALL & EXHIBITION

March 21, 2012; Exhibition, 11:30 a.m.- 3:00p.m.; Town Hall, 3:00pm – 5:00pm

Pestana Lecture Hall (3.104/MS2)

Keynote: James L. Holly, MD, “Progress in Primary Care”

Reception to follow

The Health Science Center will hold its first Primary Care Week March 19-23, 2011.  Sponsored by various UT Health Science Center departments and organizations, the event is planned to honor health professionals who carry out the important work of primary care.

During the week of March 19-23, daily programs will be devoted to discussion of primary care issues and topics led by faculty, students and local health care practitioners.  On Wednesday, March 21, a Primary Care Exhibition and Town Hall will be held in the Pestana Lecture Hall foyer.  An exhibition with poster sessions and exhibits will be featured from 11:30 am – 3:00 pm, followed by a Town Hall in the Pestana Lecture Hall from 3:00-5:00 p.m. with Dr. James L. Holly delivering the keynote address.

The Briscoe Library will be an exhibitor at this event, highlighting the services librarians and library staff offer to the campus and health professionals in our region.

For more information, please contact: Ms. Viola Elisco, Department of Family & Community Medicine; Email:  elisco@uthscsa.edu;   Phone: (210) 562-6550.