News from the Libraries

News from the Libraries

April 18: Briscoe and Ramirez Libraries will host Medical Library Association webcast on mobile technologies

MLA-CE eLearning LogoThe Briscoe and Ramirez libraries will host an educational webcast — Leveraging Mobile Technologies for Health Sciences Libraries — Wednesday, April 18, from 1:00 pm to 2:30 pm.  The goal of this webcast is to familiarize information professionals with current practical applications of mobile technologies in clinical and curricular support settings. Topics will highlight innovative uses of mobile technologies, address technology challenges, and provide best practice guidance for applying in viewers local environments.

The program will:

  • Define how mobile technologies can be used in clinical settings
  • Define how mobile technologies can be integrated into curricula
  • Identify challenges faced when using mobile technologies in different settings
  • Explain challenges faced in clinical and curricular settings that mobile technologies can help solve
  • Demonstrate how mobile technologies can be used in your own setting
  • Plan how to work with vendors and IT support to enable use of mobile technologies
  • Identify opportunities for library resources via mobile technologies in multiple settings
  • Compare different mobile technologies and choose which might be appropriate for your own setting

For information and to register for the webcast, contact Peg Seger at the Briscoe Library in San Antonio:; or Greysi Reyna at the Ramirez Library in Harlingen:

TEDMED: Interactive simulcast sponsored by the Association of American Medical Colleges airs April 10-13

TEDMED collage

Since 2009, TEDMED has been the conference where the world’s most creative minds have gathered to meet healthcare’s most innovative science. An offshoot of the renowned TED (Technology+Entertainment+Design) conferences, TEDMED is an unparalleled interdisciplinary experience, bringing together great minds from dozens of medical and non-medical fields for a new kind of intellectual cross-pollination. The result is a unique opportunity for inspiration, innovation, and imagination — a chance to envision the future of health and healthcare in entirely new ways. To get a sense of the experience, see to view past TEDMED talks.

TEDMEDLive is an interactive simulcast sponsored by the Association of American Medical Colleges (AAMC) and hosted here by the Libraries, Information Management & Services (IMS), and the Academic Center for Excellence in Teaching (ACET).  Session times and locations can be found at Please use the form on that page to RSVP.

For additional information, contact Luke Rosenberger at or (210) 567-2486.

In April: Classes provide guidelines for record managers

Photograph of a mouse hanging in front of a stack of folders and papersDo you have a lot of old records that you would like to discard but are afraid to throw away as you are not sure how long they should be kept?  Are you thinking of converting your paper records to an electronic format and need to review the issues involved in doing this?  Do you have records that must be kept a long period of time and are not familiar with the best storage option?

The library offers several classes in records management designed to help departments and individuals at the UT Health Science Center manage their records efficiently and in compliance with state laws.   These classes have been developed to help departmental Records Management Representatives and other employees learn the state requirements for managing records created at the Health Science Center; to train staff to conduct inventories, protect vital records, discard records that have met their retention requirements, and recognize historic records that should be sent to the University Archives; and to help departments plan for digitization or microfilming of records.

Records Management Module A – Records Retention and Inventory is required for all Records Management Representatives but may be taken by anyone needing information on retention of records.  The class covers state laws regarding records management for state agencies, reasons we need to manage our records, responsibilities of the RMR, how to interpret the online Records Retention Schedule (RRS), how to use the online RRS to find the required retention period for records, how to fill out a Disposition Log, and how to conduct an inventory of departmental records.  Attendees complete hands on exercises using the RRS and filling out inventories and disposition logs. The next Module A class is scheduled for May 2, 2012. (Link to register:

Records Management Module C – Managing Permanent Records and Electronic Records covers the pros and cons of the various options for storing permanent records including paper, microfilm, and document imaging. It also explains state laws for electronic records and discusses issues such as security, indexing records so they may be easily retrieved, and choosing the right electronic format based on the proposed uses of the record. Previous attendance at Records Management Module A is not required.  The next Module C class is on April 26, 2012.  (Link to register:

Records Management – Quick Review is also a hands on class and provides more practice in using the online Records Retention Schedule, completing inventories of records, and filling out Disposition Logs. Most attendees have previously attended Module A but need a review in using and interpreting the online schedule.  The next Quick Review class will be held May 9, 2012.  (Link to register:

Staff may register for classes through the Knowledge Center at or through the Library Classes web page at For more information about classes or questions on records management contact Anne Comeaux, Records Management Officer, at 210-567-2428 or

Librarians in the news

Photograph of John WeedJohn Weed Selected for Texas Library Association leadership development program

John Weed, Head of Collection Resources for the Libraries, has been selected to attend the Texas Library Association’s TALL Texans Leadership Development Institute, June 10-13 at the Montserrat Retreat Center in the town of Lake Dallas.

The application process and selection of participants for the Leadership Conference is extremely competitive.  For eighteen years only the best of rising Texas library leaders have been selected for this rigorous but transformational program.  Librarians return to their institutions with deeper understanding of management, communication, and strategic planning.  Graduates of the program have become directors of major library systems, administrators within school districts and universities, Executive Board members for the Texas Library Association, and leaders in critical initiatives within their own communities.


Photograph of Luke RosenbergerLuke Rosenberger Receives Professional Development Award from the National Network of Libraries of Medicine

Luke Rosenberger, Director of Library Technology and Historical Collections, received a Professional Development Award from the National Network of Libraries of Medicine South Central Region (NN/LM SCR) to attend the Mayo Clinic Center for Social Media’s Social Media Residency to be held at the Mayo Clinic in Scottsdale, AZ, April 24-25.  The residency provides in-depth training in social media strategy, planning and execution.

Update on Briscoe Library renovations

Photograph of seven shelves left on the 5th floor of the briscoe library

Seven ranges of shelving remain of the book collection on the 5th floor of the Briscoe Library. Eventually, the remaining books will be removed, and the 5th floor public area will be configured for study and learning space.

Construction for the Office of Undergraduate Medical Education on the 5th floor of the Briscoe Library building is winding down, with a projected opening date in May.  During the late fall and spring, librarians and library staff have been busy identifying books and journals that could be “weeded” from the library’s collection in order to create space for improved student study and learning spaces in the library.

On the 4th floor, 20,619 bound journal volumes for which the library has reliable electronic access were removed from the shelves and recycled.  This process affected over 850 titles in the library’s collection.  Following this process the remaining print journals for which the library does not have electronic access were consolidated onto a smaller number of shelves.  Librarians also reviewed the book collection to identify books that were out of date or had little or no circulation.  These books were weeded from the collection, a process that is continuing.  To date, over 12,000 books have been removed from the shelves.

The long range plan is to devote the public area of the 5th floor to student study and learning space and to have all of the book collection moved to the 4th floor where print journals are also shelved.  Currently seven shelf ranges of books remain on the 5th floor, with the majority of the book collection relocated to the 4th floor.  As book weeding continues, the plan will be to reduce and finally eliminate the books shelves on the 5th floor.  In the interim the book collection is split between two floors, with the call number ranges of A to WR on the 4th floor and WS to Z on the 5th floor.

A task force will be working with a library design consultant to plan for the best ways to transform the current Briscoe Library into a library of the future.  Comments are welcome and can be sent to Rajia Tobia, Executive Director of Libraries,

Library consolidates reference collection to free up space

In order to maximize study space on the third floor, the library has reduced the size of its reference collection. Prior to this change the library had two reference collections, the ready reference collection and the regular reference collection, both totaling over 2,000 volumes.  These collections were housed on the third floor of the library.

The new reference collection is a combination of the former ready reference and regular reference collections.  The new reference collection consists of approximately 230 volumes and is located near the Pod C computers on the main floor of the library.

The new collection is more concise but still remains authoritative in nature.  Materials in this collection do not circulate but can be browsed in the library.  Many materials from the former reference collections were weeded, replaced with electronic resources, or moved to the general collection.

Andrea N. Schorr

Cataloging & Acquisitions Librarian

New to the shelves of the Briscoe Library

Dental Materials. 
Emerging nanotechnologies in dentistry : materials, processes, and applications / edited by Karthikeyan Subramani and Waqar Ahmed.
Waltham, Mass. : Elsevier/William Andrew, c2012.
WU 190 E53 2012. Click here to view the Full Catalog Record



Molecular Diagnostic Techniques — methods. 
Molecular diagnostics : fundamentals, methods, and clinical applications, 2nd ed. / Lela Buckingham.
Philadelphia : F.A. Davis Co., c2012.
QU 58 B923m 2012. Click here to view the Full Catalog Record



Nursing Research — methods. 
Action research in nursing and healthcare / Graham R. Williamson, Loretta Bellman, Jonathan Webster.
Los Angeles, Calif. : SAGE, c2012.
WY 20.5 W731a 2012. Click here to view the Full Catalog Record




Public Health Practice. 
Mastering public health : essential skills for effective practice / edited by Barry S. Levy, Joyce R. Gaufin.
New York : Oxford University Press, c2012.
WA 100 M423 2012. Click here to view the Full Catalog Record




Mental Disorders — physiopathology. 
Clinical manual of neuropsychiatry / edited by Stuart C. Yudofsky, Robert E. Hales.
Washington, D.C. : American Psychiatric Pub., c2012.
WM 140 C641 2012. Click here to view the Full Catalog Record




Neoplasms — psychology. 
Manual of cancer treatment recovery : what the practitioner needs to know and do / Stewart B. Fleishman.
New York : Demos Medical, c2012.
QZ 200 F596m 2012. Click here to view the Full Catalog Record



Andrea N. Schorr

Cataloging & Acquisitions Librarian

News from the Libraries – March 2012

Learn how to plan, create and present effective poster sessions. Find the story in this issue of News from the Libraries.

Learn to create and present poster sessions: Three opportunities this month

Library classes for March and April

Barefoot Heart author speaks about migrant experience, education, and achievement

Primary Care Week is March 19-23: “Everyone’s at the table”

Community Service Learning in April: Pediatrician will speak about homeless and at-risk youth

TEDMED will offer opportunities for inspiration, innovation, and imagination

Librarians in the news

Briscoe Library 5th floor: Closed March 12-23

New consumer website: NIH Clinical Research Trials and You

Mobile access to TOXNET is now available

New to the shelves of the Briscoe Library


To view past issues of the News from the Libraries, please see the News Archive.

Learn to create and present poster sessions: Three opportunities this month

The Briscoe Library will provide three workshop opportunities in March for individuals who want to improve their skills for developing and presenting research posters.  The workshops will cover organization of materials, layout and design of posters; managing drafts and proofs; UT Health Science Center tools and resources; and tips on how to make a successful poster presentation.

While these sessions are primarily targeted to students with Community Service Learning projects, everyone is welcome to attend.

Please RSVP online for the session of your choice at    Feel free to bring your lunch along to the workshop!

  • Wednesday, March 7, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Thursday, March 15, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Tuesday, March 20, 2012, 12 noon – 1:00 pm, LIB 4.074

CSL Poster Drop-In Help is Available

For individuals working on posters about Community Service Learning projects, one last chance for help will be available before the conference printing deadline.  Bring your group and your files to finalize your poster in the Library Computer Classroom.

  • Thursday, March 22, 2012: 11:30 am – 2:30 pm, LIB 2.011

For more information, contact Katie Prentice at the Briscoe Library, (210) 567-6606 or email

Library classes for March and April


Register Today! Scan this code with your smartphone camera QR reader app to find library classes online.

The Libraries offer classes, consultations and other training to assist with the effective use of databases and research tools.  All library classes are free and open to all.  Register today to reserve your spot!

Schedule a special class
To schedule a special class or orientation for your department or group at other days/times, please contact the library at (210) 567-2450 or email

Integrating library research skills into academic course content
Faculty are encouraged to consider integrating library research skills into course content.  Librarians are available to develop and teach classes that meet specific needs or are about a specific resource.  To learn more or to schedule a class, contact Katie Prentice at or call 210-567-6606.

To register for a class or to see complete class descriptions, visit the Attend a Library Class page.

Briscoe Library – San Antonio

  • Creating and Presenting a Professional Poster Session: March 7, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Introduction to EndNote: March 8, 2012: 9:00 am – 10:00 am, LIB 2.011
  • Getting Started with Ovid MEDLINE: March 9, 2012, 2:00 pm – 3:00 pm, LIB 2.011
  • Creating and Presenting a Professional Poster Session: March 15, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Creating and Presenting a Professional Poster Session: March 20, 2012, 12 noon – 1:00 pm, LIB 4.074
  • Introduction to PubMed: March 28, 2012, 9:00 am – 10:00 am, LIB 2.011
  • Using EBSCO CINAHL to Locate Nursing & Allied Health Information: April 12, 2012, 2:00 pm – 3:30 pm, LIB 2.011
  • Introduction to EndNote: April 13, 2012. 9:00 am – 10:00 am, LIB 2.011
  • Library Basics: April 13, 2012: 1:00 pm – 2:00 pm, LIB 2.011

Katie Prentice, Head of Education and Information Services