Woman holding file folders

Records Management

Welcome to UTHSA Records Management! Here you'll find everything you need to manage your departmental records and ensure compliance with state and federal regulations.

    This site will be continually updated over the next few months. Please check back frequently.

    This page provides essential tools to manage the record lifecycle, from creation and use to storage, disposal, and preservation. From this page you can view current records management news, access the University’s Records Retention Schedule, find instructions on how to submit a disposition log, print forms used in records management, view training options, and much more.

    Records Retention Schedule

    View information on the Records Retention Schedule and how to use it.

    View the RRS

    Forms and Training Materials

    Download forms and view training materials, including videos, classes, and handouts.

    View the Trainings

    Archives Records Transfer

    The process of evaluating records and preparing them for transfer to the Archives.

    View Records Transfer

    Records Disposition Review

    The process of reviewing records and preparing them for disposal.

    View Records Disposition

    Records Management Officer, UT Health San Antonio

    Diane Fotinos, Archivist, Records Management Officer

    Photograph of Diane FotinosUT Health San Antonio, Briscoe Library
    7703 Floyd Curl Drive, MSC 7940
    San Antonio, Texas 78229-3900

    Announcements

    The University’s current Record Retention Schedule (RRS) has been recertified by the State of Texas and is valid through March 2030. This RRS applies to all University records, regardless of format.

    The Records Management Program applies to university records only. For a medical records request, please submit a Health Records Request.