Managing Your Email

The handouts and webinars on this page were developed by the Texas State Library and Archives Commission to help personnel at state agencies and local governments manage their email.  They are free to everyone.  The webinars are archived at the Texas State Library and Archives Commission website and may be viewed as a guest.  You may also create an account to login so you can print out a certificate for the course.  Click Download the Archived Webinar on the course webpage to view the webinar.  The download may take a few seconds.

Email Management: Part 1Email Management: Part I  (run time 64 minutes)

This is the first in a two-part webinar on email management. Topics include the laws and rules regarding email as records, how to determine when an email is a record and how to identify which emails you should keep. Also included are a discussion of the most common categories of email records, one way to organize your inbox, and some productivity tips to help make all aspects of your email use more efficient.

Handout       (You may need to click Login as a guest to view the handout.)

View Part 1   (You may need to click Login as a guest to view the webinar then click on Download the Archived Webinar )

 

Email Management: Part 2Email Management: Part 2 (run time 56 minutes)

This is the second part of the email management webinar series. This webinar is targeted towards Records Management Officers (RMOs) or anybody seeking more advanced knowledge of email management. Discussion includes the RMO’s role regarding email management and what RMOs should include in email policies and training. Next, is a discussion on how local governments and state agencies currently handle the emails of exiting employees and TSL recommendations for the best practices for confronting this problem. Also included are what components of an email should be included in the record,  including instructions on what metadata to retain.

Also discussed are alternative approaches for filing plans for email other than Outlook and brief discussions of the technology and advantages of encryption and auto classification tools, ediscovery, and email archiving software.

Handout for Part 2  (You may need to click Login as a guest to view the handout.)

View Part 2   (You may need to click Login as a guest to view the webinar then click on Download the Archived Webinar )